LOGISTIC & SUPPLY MANAGER

  • Added Date: Friday, 01 October 2021
  • Deadline Date: Saturday, 13 November 2021

General presentation: **

Description of context: MAGNA is a private, non-profit, international humanitarian organization whose objective is to provide medical aid to populations in crisis. MAGNA organizes humanitarian medical projects to help people in need, whether through poverty, disease, war, or ecological disaster and regardless of ethnicity, religion or nationality. MAGNA is independent of all states and institutions, as well as of all political, economic or religious influences.

Description of MAGNA:

MAGNA recruits medical and non-medical personnel, collects private and institutional funds and raises awareness among the public about populations in danger. Using a small but highly committed group of staff and volunteers, MAGNA has achieved respectable results. MAGNA for over 15 years has focused on providing medical care (primary, secondary, nutrition, sexual violence, HIV/AIDS and other infectious diseases) on tree continents.

MAGNA in region of Africa currently runs programmes in DR Congo, South Sudan, Kenya and plans to open Central African Republic.

JOB DESCRIPTION

Overall objective
Participating and collaborating with the Head Of Mission (HoM) in definition and implementation of all technical and logistics strategies and support to the field and coordinating the implementation of an efficient mission supply chain, according to MAGNA protocols and standards in order to ensure the optimal functioning of the mission. This implies ensuring the pertinence and coherence of logistics programs, the adequacy of the means provided and the compliance to MAGNA standards and protocols in order to enable the development of the mission in perfect working conditions and optimize the impact of the medical projects.

Tasks and responsibilities

ยท Proposing a supply strategy for the mission or the revision thereof, to the coordination team for validation, according to the missionโ€™s context and the operational needs

ยท In line with MAGNAโ€™s protocols, policies, standards and guidelines, ensuring the implementation, monitoring and evaluation of the validated mission supply strategy

ยท Defining and ensuring the implementation of the overall supply procedures, of an efficient supply administration and providing adapted tools to support the different supply activities. Guaranteeing the standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points

ยท Acting as a permanent auditor of the supply chain: as such, monitoring the different supply processes as well as the use of the tools and the accurate execution of the supply procedures, proposing adjustments where needed. Ensuring the stability of supply activities within regular and emergency intervention of the concerned projects

ยท Managing field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders

ยท Monitoring the implementation of logistics/technical/supply activities in the mission ensuring compliance to MAGNA standards, protocols and procedures, and reporting to the HoM on the development of the ongoing programmes and proposing reorientation strategies when needed.

ยท In close collaboration with the HR department, participating in the recruitment, training, briefing/debriefing and performance evaluation of the logistics staff in the mission in order to ensure both the sizing and the amount of knowledge required. Implementing all these related activities to the logistics staff under his/her direct responsibility.

ยท Ensuring technical reference for all logistics/technical issues in the mission and provides coaching to logistics staff.

ยท Monitoring and implementing the technical aspects of the risk reduction rules: transport, communication, protection, identification and preparation of the technical aspects of the mission security plan, evacuation plan and other contingency plans.

ยท Ensuring communication means in the Mission (including numbers frequencies), allowing permanent communication between capital, projects, bases and HQ.

ยท Providing reports on projects/mission evolution from the technical/logistics perspective and proposing corrections if needed

Required knowledge and skills

Professional experience

ยท Essential degree and specialization in Logistics/Supply Chain

ยท Essential in Supply chain management (minimum 3 years) and in organization of supply administration, procurement and procedures

Knowledge and skills

ยท Computer literacy

ยท French and English essential

Required Personal Characteristics

ยท Good stress management

ยท Resistance to pressure

ยท Analytical capability

ยท Organized and methodical

ยท Reliable

ยท Strong sense of responsibilities

ยท Strong listening and empathy skills

ยท Ability to adapt, manage priorities and be pragmatic

ยท Diplomatic and with a sense of negotiation

ยท Good communication skills

ยท Honesty and rigor

PROPOSED TERMS

Status
EMPLOYED with a Fixed-Term Contract

Compensation
Your monthly untaxed salary will reflect your postโ€™s seniority & your cumulative weighted work experience.

Starting from 1.470 to 1.886 EUR

MAGNA field salaries are calculated in EUR and are not negotiable as they are part of a harmonized agreement across the MAGNA network.

Benefits
PER DIEM: paid in local currency in the field (900 EUR/month)
TRANSPORTATION: Round-trip transportation to and from home / mission, visas.
INSURANCE: including medical coverage, 24/7 assistance and repatriation
ACCOMODATION: Guest House or similar accommodation covered by the organization
BREAK POLICY: 5 working days at 3, 6 and 9 months (200 USD allowances/400 USD flight)
PAID LEAVES POLICY: 20 days of paid leaves per year.

This vacancy is archived.

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