KNOWLEDGE MANAGEMENT OFFICER

Org. Setting and ReportingThis position is located in the Library and Archives of the United Nations Office at Geneva (L&A). As a Knowledge Manager expert in archival preservation, the incumbent will serve as a Project Manager for the complex, multi-year, construction project for a purpose-built archives storage facility. In the framework of the New Archives Building Project (NAB), the incumbent will be supporting L&A Management with the planning, design, construction, and delivery of the archives facility, and with the transfer of the existing archival collections to the new premises. The NAB will be key to the preservation of the UN historical knowledge. The incumbent reports to the Chief of Institutional Memory Section. ResponsibilitiesWithin delegated authority, the incumbent will be responsible for the following duties: 1. Project Management for the New Archives Building project : ensure the project is delivered on time (6-year, multi-phase), within scope, and on budget (40M CHF XB grant funded)while meeting all regulatory and quality requirements. • Project Planning and Coordination: - Develop and manage a comprehensive project plan, including timelines, milestones, budgets, and resource allocation. - Define project scope, goals, and deliverables in collaboration with stakeholders. - Collaborate with architects, engineers, and contractors to align project designs with the standards and specifications for archival facilities (e.g., ISO 11799) and with the specific needs related to UN archives Geneva. • Prepare and deliver regular progress reports to senior leadership and other stakeholders. • Lead procurement and contract management processes related to project delivery. 2. Standards and Technical Oversight • Provide subject matter expertise on environmental and security standards for archival storage (e.g., temperature, humidity control, fire suppression, pest management). • Specify technical requirements for shelving systems, loading docks, quarantine areas, and conservation labs. • Advise on records management and digital infrastructure (e.g., digitization spaces, digital preservation systems). • Construction Oversight: Ensure all construction adheres to environmental and preservation standards for archival materials. 3. Collections Move Planning and Supervision • Lead the strategic planning for the transfer of archival collections to the new building. • Oversee condition assessments, reconditioning, packing protocols, labeling, transport logistics, and documentation procedures. • Coordinate with conservation specialists to ensure fragile and high-value items are handled appropriately. • Establish interim storage and access protocols, minimizing service disruption during the move. Competencies• Professionalism: Advanced knowledge and understanding of standards and approaches relevant to the field of knowledge management, archives management, and archives preservation. Advanced knowledge and understanding of specific requirements for archives facilities. Ability to manage projects. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. EducationAn advanced university degree (Master's degree or equivalent) in information management, library science, archival science, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationCertification in Project Management (e.g., PMP, PRINCE2) is desirable. Work ExperienceA minimum of seven (7) years of experience at the international level working in library or archives management, knowledge services or related area is required. Experience with planning and overseeing large-scale archival collection moves is required. Experience with archives facility construction is required. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeAppointment against this position is for an initial period of one year. The appointment against this position is limited to the United Nations Office at Geneva. Candidate selected for this position will be granted a fixed-term appointment limited (“FTA-limited”) in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of \"internal candidate\" in staff rule 4.10 who are selected for this position will be reassigned or transferred to the position, without a lien to their parent position. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. An impeccable record for integrity and professional ethical standards is essential. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.