Junior Project Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

The Migration and Development (M&D) Unit works with a broad range of stakeholders to establish, expand and enhance labour pathways that are accessible to all, including those affected by internal displacement, climate change, and in need of international protection. Withing the M&D portfolio in IOM Tunisia, the Youth Empowerment Project aims to support and accompany youth at risk of irregular migration, in particular those who have already tried to cross the border in an irregular way. The project focusses on strengthening youth-related services by delivering technical support and capacity building to key stakeholders at national and regional level, including the Youth centres at local level providing community-based cultural, educational, and sports activities. The action will target disadvantaged young women and men, especially those at risk of irregular migration, by offering tailored services designed to enhance their employability skills and support sustainable livelihood.

Under the overall supervision of the Head of the Migration and Development Unit and the direct supervision of the National Program Officer, and in close coordination with the Community Stabilization project team, the Project Assistant will be responsible to assist providing effective and efficient financial, administrative, and programmatic support to the Youth Empowerment and Social Cohesion project.

1. Assist on the overall implementation,   and reporting of the project, in compliance with the Mission’s and Donor’s administrative, legal and procedural requirement;
2. Collect, maintain , and refresh all beneficiary-related database of the Community Stabilization project, through diligent follow-up;
3. Assist and support on the organization of activities, events and other meetings with key local stakeholders (local Government institutions, CSOs, etc.) and the private sector, inter alia, taking minutes of the meetings, brief notes/notes for the file; 
4. Support the drafting of regular briefings, summaries, press releases, presentations, and other relevant information materials on project activities, when required; 
5. Assist in drafting official correspondence (Letter, Notes Verbales, faxes) and dispatch official correspondence to Government, partners, other IOM offices on time and effectively; 
6. Assist in  drafting inputs concerning the project activities to the monthly and interim reports in line with donor requirements and IOM standards and procedures ; 
7. Contribute to the smooth daily running of internal procurement, and other administrative formalities for the implementation of activities and liaise with Supply Chain, Finance, and Administration and HR Units as needed;
8. Assist in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents (including purchase requests, purchase orders, requests for payments, vouchers, HR forms) including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents and liaise with IOM staff as needed;
9. Maintain the confidentiality and integrity of all related information on the project, especially data concerning applicants and selected beneficiaries of the project
10. Assist to facilitate the Staff duty travels including the preparation of the Travel Authorizations; assure that Security Clearances are requested and received, book hotels and transport and prepare and submit to Finance Travel Claims and follow up about their payment;
11. Undertake duty travel as needed; 
12. Perform such other duties as may be assigned.  Education
    • Bachelors or Equivalent or Higher degree in Business Administration, Social Science, International Relations, or other related field from an accredited academic institution with one (1) year of relevant professional experience ; or 
    • High School Degree/Certificate in the above fields with three (3) years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience working with government counterparts, private sector, international organizations and/or non-governmental organizations (NGO) is an asset; 
      • Experience or interest in community stabilization, youth engagement and empowerment, access to education, socio-economic inclusion, or similar is an advantage. Skills
        • Ability to work effectively and harmoniously within people at different levels within and outside organization and with colleagues from varied cultures and professional backgrounds;
        • Ability to work under pressure to meet deadlines and high motivation with dynamic personality;
        • Excellent verbal and written communication skills in all three languages;
        • Attention to details and problem-solving skills; 
        • Strong organizational and planning skills; 
        • Sound knowledge of financial and administrative skills.  Languages

          For all applicants, fluency in Arabic, French and English is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:

        • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
      • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
13. Courage: Demonstrates willingness to take a stand on issues of importance.