The United Nations Development Programme (UNDP) has been active and present in eastern Ukraine for the past decade, prior to the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges built on this earlier engagement, established partnerships, and started in 2015 through the United Nations Recovery and Peacebuilding Programme (UN RPP). UN RPP is a multi-donor funded framework programme formulated and led by the UNDP in collaboration with the Government of Ukraine and in cooperation with a number of partnering UN agencies (UN Women, FAO, UNFPA). UN RPP was designed to respond to, and mitigate, the causes and effects of the conflict in the east of Ukraine. It is an integral component of the UNDP Country Programme and is therefore fully aligned with the United Nations Partnership Framework (UNPF).
In October 2018, four UN agencies (UNDP, UN Women, FAO and the UNFPA) have countersigned a new joint project document, funded by the EU. The overall objective of the project is to restore effective governance, support economic recovery and promote reconciliation in the crisis-affected communities of Donetsk, Luhansk and Zaporizhzhia oblasts in Ukraine, thereby enhancing the credibility and legitimacy of local governments in the government-controlled areas of the regions. It will contribute to peacebuilding and prevent further escalation of the conflict in Ukraine through effective and accountable decentralization, gender-responsive recovery planning and equal access to services, as well as enhanced economic recovery and development.
Component ??? of UN RPP “Community Security and Social Cohesion” aims to reach some of its goals through small grants and mini-initiatives fund establishment. This includes implementation support of the projects strengthening community security and social cohesion through testing innovative legal aid, access to justice, conflict resolution and peacebuilding mechanisms at local level.
One of the objectives of the project is to improve the quality of the provision of legal aid in secondary legal aid provision centers in the targeted areas. The implementation of the quality measurement system (peer review) of legal aid in civil and administrative cases will contribute to the continued provision of high-quality representation, legal advice and other legal services provided by the state-guaranteed legal aid system. In addition, the results of such implementation can be further used to enhance the capacity of independent legal aid providers, including legal clinics and NGOs. For this purpose, the UN RPP aims to hire a qualified International Peer Review Expert (International Consultant) to explore best international practices in this area and to develop a peer review methodology and tools for providing free of charge primary and secondary legal assistance.
II. Scope and Objective of the Assignment
The main objective of the assignment is to develop a methodology and tools for carrying out the peer review of provided free primary and secondary legal aid. This will include preparation of overview of international practices on the use of peer review of State-founded legal services, interview of the key stakeholders in Kyiv, Ukraine, development of peer review methodology and tools for free primary and secondary legal aid and further participation in a working group on its finalization, preparation of a report with overall information and knowledge received during the task performance.
These activities will be undertaken with the support of the National Legal Aid Expert (National Consultant) under an overall supervision of UN RPP Component III Lead. The necessary legislative, statistical and administrative information will be provided by the Coordination Centre for Legal Aid Provision.
Duties and Responsibilities
III. Duties and Responsibilities
Under the supervision and day-to-day coordination with UNDP, the International Consultant will develop a methodology and tools for peer review implementation and functioning of the provided free primary and secondary legal aid in Ukraine. The pilot regions of this project – government controlled areas of both Donetsk and Luhansk oblasts of Ukraine and Dnipro, Zaporizhzhia and Zhytomyr oblasts for cases where ex-combatants received services of the Free Legal Aid System. The International Consultant will be supported by a National Consultant, responsible to ensure that Study will be in line with the National Legal Aid System’s priorities, strategy, needs and implementation plans; organization (with technical support on UNDP) and taking part of the working group’s work; provision of inputs to the Study at all stages; support with the relevant national legislation and respective mechanisms.
For this, the selected International Consultant will undertake the following activities:
a) To develop (jointly with the National Consultant) and agree with the Coordination Centre for Legal Aid Provision and UNDP detailed work plan with timeline.
b) To review the international experience of applying peer review of legal services in the public sector and civil society institutions.
The International Consultant, in cooperation with the National Consultant, should assess the implementation and functioning of the peer review institution in the United Kingdom, Australia, Netherlands, China, Chile and Ireland, to produce the primary information necessary for the implementation of the peer review into the system quality management of free primary and secondary legal aid in Ukraine.
The findings of this exercise should be reflected in the Inception Report.
Beside this, the International Consultant will be provided with the relevant Ukrainian legislation and procedures regarding the operation and quality assurance of existing free legal aid system.
c) To develop methodology and tools for peer review of provided free primary and secondary legal aid.
The International Consultant, in cooperation with National Consultant, is responsible for development a peer review methodology and tools for evaluation of provided free primary and secondary legal aid - procedures, instructions, methodologies, evaluation tables, training materials etc., for peer reviewers and methodological expert materials for their further use.
In particular, the International Consultant jointly with the National Consultant will:
d) Preparation of Final Report.
The International Consultant will develop the Final Report.
The Final Report should include:
Final outline to be identified after joint initial discussion with both Consultants, Coordination Centre for Legal Aid Provision and UNDP.
All Reports should be prepared in English and provided in the following formats:
- Inception report in *.docs format, at least 20 pages, Times New Roman, 12 pt., lines space – 1,15, Annexes are followed as necessary, Annexes are followed if necessary;
- Methodology and tools in *.docs and/or *.xlsx formats, Times New Roman, 12 pt., lines space – 1,15, Annexes are followed if necessary;
- Final Report in *.docs and/or *.xlsx formats, Times New Roman, 12 pt., lines space – 1,15, Annexes are followed if necessary.
The table below shortly describes responsibilities of all involved parties:
Coordination Centre for Legal Aid Provision
To develop the Work Plan
To provide inputs to the Work Plan
To agree on the Work Plan
Conducts review of the international experience of applying peer review of legal services in the public sector and civil society institutions
Provides inputs to the Inception Report
Provides relevant Ukrainian legislation and procedures regarding the operation and quality assurance of existing free legal aid system
Conducts interviews with relevant key partners for better understanding of context and needs
Participates in interviews
Provides list of interviewees, organizes the interviews
Methodology and Tools
Develops draft methodology and tools; takes part in the working group via skype; finalizes findings, methodology and tools
Provides inputs to the methodology and tools; presents draft methodology and tools during the working group; provides inputs to the finalized methodology and tools
Organizes the working group; provides inputs to the draft methodology and tools
Prepares the Final Report
Provides inputs to the Final Report
Monitoring of the pilot implementation process and its results is not a part of this assignment; however, a separate consultant may be hired to conduct this study.
The following deliverables will be provided by the contractor
Number of working days
Preparation of the detailed work plan with a timeline
Preparation of the Inception Report
Up to 5 days
Up to 10 days
Preparation of methodology and tools; working group
Up to 15 days
Preparation of the Final Report
Up to 10 days
Up to 41 days
V. Proposed Payment Schedule
The payments will be made out upon the full completion and acceptance of deliverables in accordance with the certificate of payments provided by Rule of Law and Access to Justice Specialist.
UNDP will pay the negotiated amount in 4 tranches as per delivery of the outputs outlined above.
Delivery of outputs 1-2
20% of the total payment
Delivery of output 3
20% of the total payment
Delivery of output 4
30% of the total payment
Delivery of output 5
30% of the total payment
VI. Monitoring and Reporting Requirements
The Consultant will work under overall guidance and direct supervision of the UN RPP Component III Lead in accordance with terms of deliverable submission through meetings\calls\mails.
Electronic versions of reports and duly completed timesheets should be prepared and submitted for clearance and approval by the Rule of Law and Access to Justice Specialist in accordance with terms of deliverable submission.
The Consultant should clearly and concisely identify the work that has been carried out during this period, list major accomplishments, and difficulties/problems encountered during the process. The report should also indicate whether the result was achieved or whether there is a delay in the implementation of the planned activities. In the case of a delay, the reasons and advised solutions should be clearly stated.
VII. Experience and Qualifications Requirements
- At least Masters’ degree or equivalent in Law;
- At least 15 years of relevant professional experience in the field of Law, human rights and legal assistance.
- Proven actual experience in setting up / work in sphere of peer review within legal aid system at least in one country;
- At least 3 accomplished complex empirical studies where the candidate was the author or co-author, in the sphere of law, human rights, state-guaranteed legal aid system, sphere of peer review within legal aid system (reference to or copies of previously developed knowledge materials including analytical reports, research papers, case studies materials, etc. to be provided);
- Languages proficiency: Fluency in English.
- Ability to perform analytical and research work,
- Deliver outputs in a timely manner;
- Excellent interpersonal communication skills;
- Sound judgment and maturity to foster a positive work environment;
- Ability to work effectively as part of a team;
- Demonstrated strong analytical, coordination and facilitation skills;
- Strong user of office software packages.
VIII. Documents to Be Included When Submitting the Proposals
Applicants shall submit the following documents:
Letter of interest/proposal, providing brief methodology on how the work will be conducted and/or approached;
Professional Resume/CV or UNDP P11 form, including information about past experience in similar projects / assignments;
Financial proposal using UNDP template?(according to defined deliverables);
At least 2 positive references from previous customers.
IX. Financial Proposal
Lump sum contract
The financial proposal shall specify a total lump sum amount in USD, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the Individual Consultant wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
Required Skills and Experience
X. Evaluation Criteria
- Educational background – 6 points max
[6 pts – PhD degree; 5 pts – Master’s degree];
- Relevant professional experience – 25 points max
[25 pts – more than 25 years of relevant professional experience in the field of law, human rights, state-guaranteed legal aid system, sphere of peer review within legal aid system; 21 pts – 16-24 years; 18 pts – 15 years];
- Experience in conducting research studies/methods and data analysis in the sphere of law, human rights, state-guaranteed legal aid system – 25 points max
[10+ highly relevant studies - 25 pts; 4-9 highly relevant studies – 20 pts; 3 highly relevant studies - 17 pts]
- Proven actual experience in setting up / work in sphere of peer review within legal aid system – 14 points max
[14 pts – actual experience in 3 and more countries; 12 pts – actual experience in 2 countries; 9 pts – actual experience in 1 country]
- Languages proficiency: Fluency in English.
Maximum available technical score - 70 points.
XI. Evaluation Method
Contract award shall be made to the incumbent whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight: 70%
* Financial Criteria weight: 30%
Only candidates obtaining a minimum 70% from the maximum available technical score would be considered for the Financial Evaluation
The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:
30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].
The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.
UNDP documents templates are available following the link:
NB: Please note that online system does not recognise Russian or Ukrainian language, information you provide in?on-line application should be in English.