Org. Setting and Reporting
The Office of the Special Envoy to the Secretary-General for Yemen (OSESGY) was established in 2012 to facilitate the Yemen’s transition process and assist in the implementation by working closely with the members of the Security Council, the GCC and other international partners.
The Office of the Chief of Mission Support (OCMS) provides operational support to OSESGY, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients.
The internship is located in the OCMS with a main focus on protocol related issues.
The Internship is for a minimum of three months from 1 February 2021 to 30 April 2021 with a possibility of extension. As OSESGY is currently working under telecommuting modalities due to the COVID-19 crisis, the working modalities will be discussed to determine whether the intern can attend the office in person.
The internship is UNPAID and part-time (50% of the week). The Intern works five days per week (17.5 hours) under the supervision of the Administrative Officer in the OCMS.
The Intern - Protocol will support the OCMS and will be responsible for the following duties:
•Support the preparation of official correspondence and communication materials for the OCMS in both Arabic and English.
•Support and coordinate meetings with host government, draft background documents, minutes of the meeting, and brief notes.
•Assist in exchanging information on the dynamics of MoFA, MoI, etc.
•Support the establishment of communication networks to increase the mission interactions with relevant authorities.
•Maintains close coordination with the UN Resident Coordinator’s office on all operational matters.
•Assist in the drafting of routine correspondence and other communications as required.
•Assist in the organization of events, workshops, high-level visits, and advocacy events.
•Provide logistical assistance in the organization of events, meetings and visits, including drafting and dispatching invitations.
•Update and maintain all documents and files (in paper and electronic format).
•Perform other related duties as required.
Professionalism: Good knowledge of relevant operational processes and procedures, including records and filing procedures; ability to work with figures, as well as undertake routine research and gather information from a variety of sources. Ability to research and organize data and information required for briefings, reports, etc. Demonstrated ability to apply good judgment; is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Proven ability to handle confidential and sensitive material appropriately.
The following knowledge, skills or abilities are sought:
- Knowledge, skills, abilities in researching complex issues with legal implications;
- Knowledge, skills, abilities in key business tools (e.g. Excel, PowerPoint, PowerPivot)
- Knowledge, skills, abilities in management analytics, visualization or survey design, information hierarchy and design principles
- Knowledge, skills, abilities that enable working on consulting-style projects
- Knowledge, skills, abilities in communication
Ability to write in a clear and concise manner and to communicate effectively orally in English and Arabic. Drafting and editing ability essential in both languages.
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; supports and acts in accordance with final group decision, even when such decisions may not, entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Applicants must, at the time of application, meet one of the following requirements:
(a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or,
(b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent)
(c) Have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
Have demonstrated the ability to successfully interact with individuals of different backgrounds and beliefs, which include willingness to try and understand and be tolerant of different opinions and views.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic (both oral and written) is required.
Potential candidates will be contacted by the Hiring Manager for further consideration.Special Notice
The internship will be on a part-time basis. The intern must have relevant equipment to access all UN tools and software remotely. Access and a UN email address will be provided.
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include:
• Title of degree currently being pursued or completed.
• Graduation Date (When you will be/have graduated from the programme).
• IT skills and programmes that you are proficient in.
• Explain why you are the best candidate for this specific internship.
• Explain your interest in the United Nations Internship Programme.
• In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to the high volume of applications received, ONLY shortlisted applicants will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.