INTERN - PROCUREMENT [Temporary]

  • Added Date: Tuesday, 17 October 2023
  • Deadline Date: Monday, 23 October 2023
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Org. Setting and Reporting

The International Court of Justice (ICJ) is the principal judicial organ of the United Nations (UN). It was established in June 1945 by the Charter of the United Nations and began work in April 1946. The seat of the Court is at the Peace Palace in The Hague (Netherlands). Of the six principal organs of the United Nations, it is the only one not located in New York (United States of America). The Court's role is to settle, in accordance with international law, legal disputes submitted to it by States and to give advisory opinions on legal questions referred to it by authorized United Nations organs and specialized agencies. The Court is composed of 15 judges, who are elected for terms of office of nine years by the United Nations General Assembly and the Security Council. It is assisted by a Registry, its administrative organ. Its official languages are English and French.

This Internship is located in the Registry's Administrative and Personnel Division, which is responsible for administration functions, including human resources management, procurement, property management, and building-related matters.

Responsibilities

- Provide procurement and administrative support to the Procurement Unit in the acquisition of wide variety of goods and services.
- Assist in producing tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
- Assist in preparing abstracts of offers and compiling data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of the Procurement Unit staff.
- Assist in monitoring status of existing requisitions; maintains contact with suppliers to ensure timely delivery of goods and services; coordinates shipment of goods/commodities/equipment; verifies receipt and inspection of deliverables and accurately reports, as and if required.
- Assist in collecting documents required for the production of purchase orders and contracts for approval by the Procurement Official, and file and distribute as required.
- Maintain relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.
- Research, retrieve, and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
- Drafts routine correspondence.
- Assist with operational asset management: asset receiving and inspection, asset tagging and bar-coding asset, physical verification and asset disposal procedures.
- Perform other duties as assigned.

Competencies

- Professionalism:
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

- Communication:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailorsโ€™ language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

- Client Orientation:
Considers all those to whom services are provided to be โ€œclientsโ€ and seeks to see things from clientsโ€™ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clientsโ€™ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clientsโ€™ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Technological Awareness:
Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Commitment to Continuous Learning:
Keeps abreast of new developments in own occupation/profession. Actively seeks to develop oneself professionally
and personally. Contributes to the learning of colleagues and subordinates. Shows willingness to learn from others. Seeks feedback to learn and improve.

Education

Please note that to qualify for an internship with the International Court of Justice, the applicants must meet one of the following requirements:
- Be enrolled in an undergraduate programme (bachelor's level or equivalent), in a graduate school programme (second university degree or equivalent) or in a PhD programme, or
- Have graduated within the past two years.

Educational background in business administration is not required, but shall be considered an added asset

Work Experience

No experience is required

๐Ÿ“š ๐——๐—ถ๐˜€๐—ฐ๐—ผ๐˜ƒ๐—ฒ๐—ฟ ๐—›๐—ผ๐˜„ ๐˜๐—ผ ๐—š๐—ฒ๐˜ ๐—ฎ ๐—๐—ผ๐—ฏ ๐—ถ๐—ป ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐—ถ๐—ป ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ! ๐ŸŒ๐Ÿค ๐—ฅ๐—ฒ๐—ฎ๐—ฑ ๐—ผ๐˜‚๐—ฟ ๐—ก๐—˜๐—ช ๐—ฅ๐—ฒ๐—ฐ๐—ฟ๐˜‚๐—ถ๐˜๐—บ๐—ฒ๐—ป๐˜ ๐—š๐˜‚๐—ถ๐—ฑ๐—ฒ ๐˜๐—ผ ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ ๐˜„๐—ถ๐˜๐—ต ๐˜๐—ฒ๐˜€๐˜ ๐˜€๐—ฎ๐—บ๐—ฝ๐—น๐—ฒ๐˜€ ๐—ณ๐—ผ๐—ฟ ๐—จ๐—ก๐—›๐—–๐—ฅ, ๐—ช๐—™๐—ฃ, ๐—จ๐—ก๐—œ๐—–๐—˜๐—™, ๐—จ๐—ก๐——๐—ฆ๐—ฆ, ๐—จ๐—ก๐—™๐—ฃ๐—”, ๐—œ๐—ข๐—  ๐—ฎ๐—ป๐—ฑ ๐—ผ๐˜๐—ต๐—ฒ๐—ฟ๐˜€! ๐ŸŒ

โš ๏ธ ๐‚๐ก๐š๐ง๐ ๐ž ๐˜๐จ๐ฎ๐ซ ๐‹๐ข๐Ÿ๐ž ๐๐จ๐ฐ: ๐๐จ๐ฐ๐ž๐ซ๐Ÿ๐ฎ๐ฅ ๐“๐ž๐œ๐ก๐ง๐ข๐ช๐ฎ๐ž๐ฌ ๐ก๐จ๐ฐ ๐ญ๐จ ๐ ๐ž๐ญ ๐š ๐ฃ๐จ๐› ๐ข๐ง ๐ญ๐ก๐ž ๐”๐ง๐ข๐ญ๐ž๐ ๐๐š๐ญ๐ข๐จ๐ง๐ฌ ๐๐Ž๐–!

Languages

An excellent command of at least one of the Court's official and working languages (English and French) is required. Knowledge of the other language shall be considered an added asset.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

The minimum duration of an internship shall be two months. This period can be extended up to a total period of six months.

The normal hours of work shall be from 9 a.m. to 6 p.m. from Monday to Friday, with a luncheon interval of one hour and a half. However, when necessary, flexible working hours' arrangements can be established in accordance with the relevant Office Circular.

Interns are not financially remunerated by the Court. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions, though the Registry shall assist with arrangements for the visa application, where necessary.

The United Nations or the Court accept no responsibility for the medical insurance of the intern or costs arising from injury, illness or death that may occur during an internship.

However, interns may enroll in the Court's Health Insurance scheme provided they pay the applicable premium. Applicants for internship must show proof of valid medical insurance (including coverage for costs of hospitalization) and third-party liability insurance in the host State for at least the duration of the internship and until their departure. They shall also provide a medical certificate of good health prior to the commencement of the internship.

Applicants who are children or siblings of Registry officials shall not be eligible to apply for an internship at the Court. Applicants who are otherwise related to Registry officials may be engaged as interns, provided that they are neither assigned to the same work unit as such officials nor placed under the direct or indirect supervision of such officials.

A complete online application is required. Incomplete applications will not be reviewed.

The Cover Note must include:
- Title of degree you are currently studying for or you have recently been awarded with.
- Graduation Date (when will you graduate or when did you graduate from the programme?).
- Your availability for the internship (proposed start and end date).
- List IT skills and programmes that you are proficient in.
- Explain why you are the best candidate for this internship.

United Nations Considerations

In accordance with the ICJ Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Candidates will not be considered for employment with ICJ if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICJ does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICJ are fraudulent and should be disregarded.

This vacancy is archived.

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