Org. Setting and Reporting
The internship is located in the Satya N. Nandan Library within the Office of Legal Affairs (OLA) at the Headquarters of the International Seabed Authority (ISA) located in Kingston, Jamaica, and reports directly to the Knowledge Management Officer.
The Satya N. Nandan Library is a highly specialized international library, providing research and information services to support the needs of ISA’s members, the permanent missions based in Kingston, the staff of the Secretariat as well as other researchers and stakeholders.
The position is for a minimum duration of two months and up to a maximum of six months with a starting date within the period of 1 June – 30 November 2023.
The internship is unpaid and can either be part-time or full-time. It is open to students based in Jamaica who are looking to gain practical experience for academic credit in librarianship in a special library setting. There shall be no expectation of contract change or renewal at the end of this assignment; it is expected that the intern will return to the sponsoring academic institution for completion of their studies.
The intern will work five days a week (35 hours). Part-time interns work 17.5 hours a week.
The objective of the internship is to assist in fulfilling the mandate of ISA, while providing practical training to the intern. Responsibilities will depend on the individual’s background and interest areas within librarianship as well as the length of the internship period.
Under the direct supervision of the Knowledge Management Officer, and within limits of assigned authority, duties may include, but are not limited to:
• Respond to requests for documents and library resources and advise on their accessibility
• Sort records and publications to be donated, retained and disposed of in keeping with the UN Record’s Management Policy
• Assist with reference and client services
• Assist with the development and maintenance of Knowledge Management tools
• Digitization projects
• Assists with the development and maintenance of the Library Database
• Engage in Collection Development
• Contribute to library projects
Works collaboratively with colleagues to achieve organizational goals.
Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
Places team agenda before personal agenda.
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.
Establishes and maintains productive partnerships with clients by gaining their trust and respect.
Identifies clients’ needs and matches them to appropriate solutions.
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
Keeps clients informed of progress or setbacks in projects.
Meets timeline for delivery of products or services to client.
To qualify for an internship with the Satya N. Nandan Library within the Office of Legal Affairs (OLA) at the Headquarters of the International Seabed Authority (ISA) the following conditions must be met:
a. Be enrolled in an undergraduate or graduate school programme in library and information studies; or have graduated with a university degree in library and information studies or related field, and, if selected, must commence the internship within a one-year period of graduation.
b. Know about online library catalogues, OCLC, DDC and other cataloguing and bibliographic tools
c. Be computer literate in standard software applications; strong research skills and experience with knowledge management are an advantage;
d. Have experience using MS Office applications including website administration with SharePoint
e. Have a demonstrated keen interest in the work of the United Nations and of the ISA, and have a personal commitment to the ideals of the Charter;
f. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
g. Takes initiative, under minimal supervision
h. Strong interpersonal skills
i. Demonstrated enthusiasm and commitment to learning
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
English and French are the working languages of the ISA. For the internship advertised, fluency in English is required. Knowledge of another official United Nations language is an asset.
Potential candidates will be contacted for further consideration. Candidates are advised to apply as soon as possible and indicate their dates of availability as applications will be reviewed on a rolling basis for an immediate start of the internship.
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
-Title of degree currently pursuing and/or Graduation Date (when will you be graduating from the programme)
-List the IT skills and programmes that you are proficient in and level of proficiency
-Explain why you are the best candidate for the internship
-Explain your interest in the ISA Internship Programme
Due to a high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.