IMEO Contracting Support

Result of ServiceThe consultant will support the IMEO Contracting Coordinator in efforts to ensure the effective administration of IMEO’s personnel and internal coordination processes by providing reliable support to recruitment, contracting, onboarding, consultant payments, and event logistics in full compliance with the rules. The result will be streamlined processes, timely contract and payment submissions, and well-organized coordination of IMEO meetings and events. Work LocationParis but remote possible Expected duration6months renewal poss Duties and ResponsibilitiesThe UN Environment Programme’s International Methane Emissions Observatory (IMEO) is a data-driven, action-focused initiative that drives deep reductions in methane emissions– the second biggest contributor to global climate change and a key opportunity to reduce warming in the near-term. IMEO’s mission is to provide the open, reliable, and actionable methane data needed to cut emissions at the speed and scale necessary to achieve the Paris Agreement goals. To do this, IMEO is harnessing a methane data revolution under way thanks to rapidly advancing technology and momentum for methane action. IMEO collects, integrates, and reconciles data from methane-detecting satellites, scientific measurement studies, rigorous industry reporting through the Oil and Gas Methane Partnership 2.0 (OGMP 2.0), and national emissions inventories. These initiatives are game-changers for climate action – and as a core implementing partner of the Global Methane Pledge, IMEO is shaping the future of methane mitigation. To strengthen its operations and ensure smooth internal processes, IMEO seeks Contracting Support to provide administrative and coordination support. The consultant will consolidate functions currently split across several roles and work in close collaboration with the IMEO Contracting Coordinator to support recruitment, contracting, onboarding, payments, and internal coordination processes. The consultant will perform the following tasks: -Contracting and Personnel Administration - Support the preparation, review, and submission of consultancy contract packages (both UNEP and UNOPS). Monitor contract timelines and proactively notify relevant managers of upcoming expirations. Advise managers on contract expiry dates, contract terms, risks and processes, indicating issues and escalating to the Contracting Coordinator Maintain updated contract and personnel trackers, ensuring accuracy of data. Support revise ToRs and other documents needed for the processing of new contracts and renewals. Contribute to the development and implementation of internal guidance documents and standard operating procedures to streamline recruitment, contract renewal and contract expiration processes -Recruitment, Onboarding, and Offboarding - Support candidate outreach and initial screening logistics. Coordinate interview scheduling and related communications. Provide logistical and administrative support for onboarding and offboarding processes. Assist in the organization and documentation of performance evaluation processes. -Payments and Deliverables Tracking - Support the monthly submission and tracking of UNEP deliverables for payment, including supporting the coordination of UNEP interim and final evaluations needed for monthly payments of consultants. Assist with collection and submission of UNOPS Contracts of Performance (COPs). Maintain oversight of deliverable/COP trackers to ensure timeliness and completeness. Liaise with consultants and the IMEO Contracting Coordinator to resolve payment-related issues. -Internal Coordination and Administrative Support- Provide administrative support for IMEO retreats, including venue procurement, travel coordination, and documentation. Draft, review, and edit documents, reports, and internal communications as required. Identify opportunities for process efficiency and propose improvements. Attend and actively contribute to IMEO Office Hours, providing support and responses to contracting and administrative questions raised by team members -Event Planning and Logistics- Support planning, coordination, and execution of IMEO internal retreats, workshops, and meetings. Coordinate travel plans and logistical arrangements for consultants and staff. Provide on-the-ground administrative support during IMEO events as required. Qualifications/special skillsMaster's degree, ideally in human resources, project management, contracting or a bachelor's degree in a relevant field in combination with 3 years of qualifying experience may be accepted. A minimum of 2 years of experience in contracting and project management Experience working in the United Nations or a national or international organization will be considered a plus. LanguagesFluency in English is required for this position. Working knowledge of other UN languages is a plus Additional InformationOutput/Work Assignments -Objectives- Support IMEO’s internal contracting, recruitment, and coordination processes in full compliance with the rules Ensure timely and accurate support to consultant contracting and payments. Provide consistent administrative and logistical support to IMEO events and processes. -Output expectations- Contract packages prepared, reviewed, and submitted on time. Regular updates on consultant’s contract expirations provided to IMEO managers to enable contracts extension well ahead of the expiration date. Monthly payments processed without delay, supported by accurate deliverable/COP tracking. Onboarding/offboarding processes completed smoothly for all new/ending consultants. Logistical arrangements for retreats, workshops, and meetings executed effectively. Internal tracking systems regularly updated with accurate data. -Performance indicators- Percentage of contract packages submitted on time. Percentage of UNEP deliverables and UNOPS COPs processed without follow-up delays. Timeliness of onboarding and offboarding tasks completed. Successful delivery of administrative/logistical support to planned IMEO events. Accuracy and completeness of internal contract/performance trackers. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.