HUMAN RESOURCES OFFICER

Org. Setting and ReportingThis position is located in the UN JPO Programme, Human Resources Management (HRM), Capacity Development Programme Management Office (CDPMO), Department of Economic and Social Affairs (DESA). The position contributes to the overall objective of the UN JPO Programme to effectively provide donor-funded human resources through the Programme to support the UN Secretariat’s mandates on capacity development. Supporting DESA CDPMO’s function as “Center of Excellence” for JPO matters in the UN Secretariat, the Human Resources Officer reports directly to the Chief, UN JPO Programme, and under the overall guidance of the Chief, HRM, CDPMO. Further information is available at https://jpo.desa.un.org/ us/cdpmo . ResponsibilitiesWithin delegated authority, the Human Resources Officer will be responsible for the following duties: GENERAL • Provides advice and support to managers and staff on human resources-related matters in the context of the JPO Programme. • Participates and/or leads special human resources projects. • Keeps abreast of developments in various areas of human resources. RECRUITMENT AND PLACEMENT • Prepares vacancy announcements, posts them on the JPO Programme website, reviews applications, and provides a short list of those offices in the context of the JPO Programme. • Reviews recommendations on the selection of JPO candidates by client offices and participating donor countries. • Finalizes job offers for successful candidates. • Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts. ADMINISTRATION OF ENTITLEMENTS • Provides advice and guidance to all clients on the interpretation and application of human resources and finance policies, conditions of service, regulations and rules, as applied to UN Staff in general and JPOs in particular. Reviews and provides advice on exceptions to policies, regulations and rules. • Administers and provides advice on salary and related benefits, travel, and social security entitlements. • Determines and recommends benefits and entitlements for staff on the basis of contractual status. • Reviews policies and procedures and recommends changes as required. STAFF DEVELOPMENT AND CAREER SUPPORT • Provides advice on transfer and career development to JPOs. • Provides induction orientation programme and briefing to new JPOs. • Provides performance management advice to JPOs and management. Assists supervisors and JPOs with understanding and using the performance appraisal system (INSPIRA). • Reviews training applications for upgrading substantive and technical skills and certifies the use of training budget and in respect of JPOs OTHER DUTIES • Coordinates and forecasts upcoming HR administration activities and requirements • Coordinates JPO budget-related activities, reviews incoming deposits, and prepares relevant reports. • Reviews and clears individual cost estimates for JPO placement; Prepares, revises, and pro-rates as applicable, comprehensive budgetary requirements through cost estimates for cost-sharing cases. • Acts as certifying officer for travel in respect of JPOs. • Researches, compiles, and summarizes ad hoc reports and information on a wide range of HR-related activities in the context of the JPO Programme • Advises and counsels JPOs in respect of rights, responsibilities, code of conduct, and difficulties associated with work and entitlements. • Prepares classification analysis of jobs in Professional and General Services and related categories. • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation, and reporting. Competencies• PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationAdvanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of five years of progressively responsible experience in human resources management, administration or related areas are required. At least two years of experience in recruitment for international organizations is required. At least two years of experience in data analytics or related area are desirable. Experience with ERP platforms (SAP, Oracle) in the administration of HR is desirable. Experience in international fundraising and donor relations initiatives, including the organization of international meetings, is required Experience in organizational management systems and in managing extrabudgetary funds in ERP systems is desirable. Experience in managing websites and online surveys is required. Experience in talent Management of staff in international organizations and drafting talent management strategies is desirable. LanguagesEnglish and French are the working languages of the UN Secretariat. For this post, fluency in English and French, both oral and written, is required; Knowledge of another UN official language is an advantage. AssessmentEvaluation of qualified applicants may include a substantive assessment, which may be followed by a competency-based interview. Special NoticeThis post is funded under the Extra-budgetary resources. Appointment or assignment against this post is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval, and extension of the mandate. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.