Human Resources (HR) and Operations Manager- USAID ClimAct Activity

POSITION TITLE: Human Resources (HR) and Operations Manager PROJECT: USAID ClimAct Activity LOCATION: Dhaka, Bangladesh UNIT: Environment and Energy REPORTS TO: Deputy Chief of Party/Operations Background: POSITION SUMMARY Winrock International (Winrock) is a non-profit organization that works around the world to increase economic opportunity, sustain natural resources, and protect the environment. Winrock strengthens the capacity of women, children, youth, civil society organizations, and businesses to actively participate in sustainable development and to positively impact society. This position will fall under the Environment and Energy (E2) Group is comprised of three units: Ecosystem Services, Clean Energy, and Forestry and Natural Resource Management. The E2 group collaborates closely with other Winrock Groups, including Agriculture, Resilience and Water; Human Rights, Education & Empowerment, The Wallace Center, Domestic Programs, and Corporate Affairs, to identify and implement cutting-edge solutions to climate change. Winrock is a non-profit organization that works around the world to increase economic opportunity, sustain natural resources, and protect the environment. Winrock strengthens the capacity of women, children, youth, civil society organizations, and the private sector to actively participate in sustainable development and to positively impact society. The United States Agency for International Development (USAID) funded ClimAct activity will be based in Dhaka, Bangladesh. The activity is focused on supporting Bangladesh’s transition to net-zero and climate-resilient development pathways. This involves three key objectives: catalyzing climate-positive shifts in the policy landscape, transforming economic and financial systems, and enhancing governance and citizen engagement. POSITION SUMMARY: The Human Resources and Operations Manager will be responsible for managing recruitment and hiring of local staff, oversight of benefits, allowances, and payroll, and operations including administration, logistics and property oversight S/he will support the day-to-day support needs of all project staff and supervise the day-to-day field presence in the areas of operations (including the project's facilities such as office space, equipment and project vehicles), administration, logistics, and report all operational cost and forecasting to the finance manager S/he will also support with other aspects of operations such as information technology, transportation, travel, vendors, procurement, consultants, security, facilities, inventory, etc. The Human Resources and Operations Manager will also develop, maintain, and update the project Human Resources Manual and other standard operating procedures (security, procurement, etc.) in compliance with USAID and Winrock policies and procedures as well as the Government of Bangladesh’s local labor laws. The Human Resources and Operations Manager will report to the Deputy Chief of Party/Operations and the Winrock home office Program Manager. ESSENTIAL RESPONSIBILITIES: · Provide overall leadership of project operations (headquarter office, field offices, administrative and human resource policies, etc). Liaise with third-party firm on any operational aspects that they will oversee. · Coordinate operations activities with Winrock home office and develop, maintain and update standard operating procedures for operations. · Provide direct supervision, support, and direction all support staff such as information technology support, transportation, and overall office(s) operations. · Participate in regular field visits to the project areas and offices to ensure operational compliance. · Implement and maintain efficient and effective workflow processes for HR services including recruitment, Winrock on-boarding and orientation, career development, promotion, training and terminations. · Establish and foster positive relationships with employees and managers at all levels of the project while maintaining extreme confidentiality. · Lead project archiving and knowledge management systems · Identify and set up offices and ensure adequate office supplies and stationery items are provided. · Basic financial monitoring and reporting relevant to HR and Operations functions · Provide training of local logistics staff to ensure that appropriate communications equipment are installed to meet the operational and security needs of international and local staff. · Provide overall management of the fleet vehicles, including safety precautions, maintenance, fuel and consumables monitoring, and the management of drivers. · Provide management coaching and support line managers on employee related issues such as performance management, employment law (in coordination with the third-party firm), employee relations (grievance and discipline) and terminations. · Support Diversity, Equity and Inclusion (DE&I) including working closely to ensure that DE&I is embedded in HR processes. · Oversee personnel records management and liaise with finance staff on payroll changes and ensure that HR records are appropriately retained. Complete required Government of Bangladesh tax reporting and comply with local labor laws as well as USAID and Winrock policies and procedures. · Create HR policies, procedures and manual. Communicate changes and interpret new policies to employees and managers. · Coordinate domestic benefits renewal process, including working with brokers, vendors, and/or employer of record as relevant (ex: health insurance and other required social benefits). · Manage compensation benchmarking, employee relations, regulatory compliance, recruitment and contracting, retention strategies, learning and development and leave administration. · Develop tracking systems and tools to ensure all program operational activities are properly tracked, forecasted and monitored (ex. Purchase orders, consulting agreements, etc.) · Coordinate with the Finance Manager, field staff and home office Program Manager to ensure that HR and operational information relevant to project HR is transmitted and maintained in a timely and collaborative manner. · Coordinate and communicate regularly with Winrock’s Home Office and project Finance Manager. QUALIFICATIONS AND BACKGROUND: Education: Bachelor’s degree in related field from accredited University. Experience: · Over 5 years of experience in progressively responsible human resource and operations/administration roles. · Experience in a managerial role · Desirable experience on USAID-funded projects. · Strong understanding of local labor laws and regulations. · Experience with HR systems preferred. · Ability to handle and direct routine administrative tasks and operational issues. · Ability to multitask in a fast-paced startup environment with strong attention to detail, organization, and time management. · Experience developing systems, tools and operating and HR procedures. · Demonstrated resourcefulness in problem-solving and initiative to learn new skills. · Experience with MS Excel required; strong knowledge of MS Office applications and experience with Access preferred. Skills: · Knowledge of the political, social, cultural, environmental, and development context of Bangladesh · Ability to diplomatically supervise staff and coordinate programs with partners from a broad range of backgrounds and experiences. · Strong communication skills (interpersonal, verbal, and written) · Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives. · Demonstrated ability to maintain discretion and work with highly confidential and/or protected information required. · Fluency in written and oral English is required. OTHER: This position is open to qualified Bangladesh nationals, only. Women and members of minority groups are encouraged to apply. Fluency in English and strong written English is required. The deadline to submit applications is September 29, 2024. Applications will be reviewed on a rolling basis and Winrock reserves the right to make an offer prior to the closing date. Applicants are encouraged to submit their applications at the earliest opportunity. Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation. Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion and equity across the entire organization