23139 | Registry
Deadline for Applications: 08/08/2023 (midnight The Hague time) Organizational Unit: Human Resources Section, Registry Duty Station: The Hague - NL Type of Appointment: Short Term Appointment Minimum Net Annual Salary: โฌ44,576.00 Contract Duration: To be determined
Special Notice:
A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.
A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.
A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.
Several positions may be available as a result of this recruitment.
The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.
Organisational Context
The Human Resources Section provides a unified and coordinated approach to HR matters across the Court and carries out all human resources activities in an efficient and timely manner while serving as HR advisor to management within the Court. The Section is one of five sections located in the Division of Management Services.
The Section consists of two units: the HR Operations Unit and the HR Organisational Development Unit. The HR Operations Unitโs programme of work is all operational aspects of the Section, from recruitment and on-boarding to the administration of salaries, benefits and entitlements for staff members and non-staff (including judges, interns and SSA consultants and contractors). The Unit is responsible for the day-to-day operations and activities related to job design, classification and advertisement of vacancies, recruitment, placement, on-boarding, post management, entitlements and benefits, staff loans and transfers, compensation administration and payroll. The Unit plans, organises and administers staff services such as health insurance, pension schemes and other social security. The Unit supports the administration and settlement of (HR-related) staff complaints and grievances. The Unit is responsible for the maintenance of related staff data in the Courtโs Enterprise Resource Planning system, including staff master data. The HR Organisational Development Unit is in charge of devising strategies, programmes and policies to ensure that the Court hires and develops the right staff and thus maximizes the return on investment in human resources. Particularly, this includes an organisation-wide role in relation to strategic workforce planning, talent management, organisational design, staff training and learning and development programmes and activities, performance management and managerial development.
The profile of HR Assistant of this recruitment can be placed in the HR Operations Unit, Contract Management team.
Duties and Responsibilities
Prepares monthly payroll for assigned staff; Calculates and processes all staff entitlements including settling in grant, repatriation grant, education grants, rental subsidies, entitlement travel, etc. in accordance with set staff regulations and rules. Reviews and processes contract extensions in line with set guidelines; Conduct onboarding and offboarding of all staff; Provides advice on salaries, benefits and entitlements, pension, and medical plans, and provides updated information to the Fund and insurers. Advises staff members on policy and regulations regarding their entitlements and standard operating procedures. Accurately maintains staff files and other official documents, records, organisation charts, and the HR intranet/internet, coordinates and prepares correspondence, reports, and statistics; Utilises the ERP system and other HR systems, ensures accuracy of information recorded; Ensures timely and appropriate responses to HR queries from staff and managers across the Court. Provide input into the improvement of work processes and developments of HR systems and processes; Undertakes research on a range of HR-related issues and advises the supervisor on relevant developments or topics, best practices, proposed enhancements/improvements, etc.; Prepares guidelines, reports, presentations, and materials on entitlement areas to ensure that staff at the Court are proactively informed; Maintains effective and professional relations with all clients; Perform other HR duties as required.
Essential Qualifications
Education:
Diploma of secondary education.
Experience:
A minimum of six years of relevant work experience in the areas of contract management, payroll and entitlements, talent acquisition, recruitment, or any other related field is required. An advanced or first-level university degree may be considered as a substitute for two years working experience only to determine eligibility. Relevant experience in one of the service areas of the Human Resources Section, as listed above, in organisations applying the UN Common System would be considered an asset.
Knowledge, skills, and abilities:
Knowledge of relevant HR policies, guidelines, procedures and practices; Technological awareness and ability to effectively use office applications and systems (experience of using SAP and/ or Success Factors would be an asset); Understanding of working in an international environment; Ability to handle large volume of work in an efficient and timely manner and will be required to have excellent organisational skills, good judgement of setting priorities, attention to details and ability to ensure accuracy of information. Excellent verbal and written communication skills; Good analytical skills;