Human Resources & Administration Manager

  • Added Date: Wednesday, 26 February 2020
  • Deadline Date: Sunday, 01 March 2020


The Sudanese Development Initiative (SUDIA) is a pioneering non-governmental organization working with a broad cross-section of stakeholders for greater stability, development, and good governance in Sudan by reducing violence, empowering youth and advancing the role of the media and civil society.


The Human Resources & Administration (HR&A) Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for the SUDIA HQ and field offices. The HR&A Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. The HR&A will provide strategic guidance on HR to the organization.


Recruitment and Retention:

  • Develop and oversee recruitment process, internal policies, procedures and regulations relevant to the organization’s Human Resources.
  • Develop/review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
  • Draw up the employment contract based on the standard SUDIA contract types.
  • Manage the new hire orientation and exit process.

Compliance and Record Keeping:

  • Develop and annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
  • Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.
  • Ensure adherence and compliance with the organization’s policies and regulations in HQ and other branches.
  • Ensuring compliance with national laws and regulations relevant to employment (Labor Law, Social Insurance and Tax regulations and requirements).

Compensation and Benefits:

  • Monitor compensation - ensuring internal equity & compliance and benefits.
  • Facilitate job analysis and update job descriptions.

Payroll and Budget:

  • Coordinate with Finance Manager and Finance officer in the preparation of monthly Payroll.
  • Advise Managing Director on appropriate staffing levels and assist in budget preparation.
  • Review employee final payments for accuracy and compliance with labor laws.


  • Ensure smooth running of all administrative functions in the main and field offices.
  • Develops and maintain a robust filing system for keeping correspondences, organizational records, and other materials well organized and easily accessible.
  • Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.

Training and Development and Performance Maintenance:

  • Evaluate the need for employee training and development and make recommendations.
  • Oversee the coordination and implementation of annual performance reviews.

Employee Relations:

  • Work with senior management to resolve employee relations issues pragmatically.
  • Investigate employee relations issues and work to ensure human resources related decisions are consistent and fair.


(a) Level of Education/Academic Qualification

  • Master’s Degree in human resources or related discipline, or equivalent combination of education and experience

(b) Relevant Work Experience

  • Minimum of 5 years experience in the field of human resources

(c) Other Competencies/Abilities/Skills Required

  • Must be familiar with Sudan specific laws and regulations governing Human Resources.
  • Ability to work with managers to assess complex issues pragmatically.
  • Ability to define problems, establish facts, analyze situations and make decisions.
  • Excellent written and verbal Arabic and English language skills.
  • Ability to interact with and lead employees at various levels.
  • Strong understanding of confidentiality as it relates to Human Resources.
  • Proficient in MS Office, including Word, Excel and Outlook.
  • Must be a citizen of Sudan or Arabic speaking country national with valid work permit in Sudan.

This vacancy is archived.

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