Human Resources & Administration Manager

  • Added Date: Wednesday, 26 February 2020
  • Deadline Date: Sunday, 01 March 2020

WHO WE ARE

The Sudanese Development Initiative (SUDIA) is a pioneering non-governmental organization working with a broad cross-section of stakeholders for greater stability, development, and good governance in Sudan by reducing violence, empowering youth and advancing the role of the media and civil society.

POSITION DESCRIPTION

The Human Resources & Administration (HR&A) Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for the SUDIA HQ and field offices. The HR&A Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. The HR&A will provide strategic guidance on HR to the organization.

SPECIFIC DUTIES

Recruitment and Retention:

  • Develop and oversee recruitment process, internal policies, procedures and regulations relevant to the organization’s Human Resources.
  • Develop/review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
  • Draw up the employment contract based on the standard SUDIA contract types.
  • Manage the new hire orientation and exit process.

Compliance and Record Keeping:

  • Develop and annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
  • Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.
  • Ensure adherence and compliance with the organization’s policies and regulations in HQ and other branches.
  • Ensuring compliance with national laws and regulations relevant to employment (Labor Law, Social Insurance and Tax regulations and requirements).

Compensation and Benefits:

  • Monitor compensation - ensuring internal equity & compliance and benefits.
  • Facilitate job analysis and update job descriptions.

Payroll and Budget:

  • Coordinate with Finance Manager and Finance officer in the preparation of monthly Payroll.
  • Advise Managing Director on appropriate staffing levels and assist in budget preparation.
  • Review employee final payments for accuracy and compliance with labor laws.

Administration:

  • Ensure smooth running of all administrative functions in the main and field offices.
  • Develops and maintain a robust filing system for keeping correspondences, organizational records, and other materials well organized and easily accessible.
  • Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.

Training and Development and Performance Maintenance:

  • Evaluate the need for employee training and development and make recommendations.
  • Oversee the coordination and implementation of annual performance reviews.

Employee Relations:

  • Work with senior management to resolve employee relations issues pragmatically.
  • Investigate employee relations issues and work to ensure human resources related decisions are consistent and fair.

REQUIRED QUALIFICATION

(a) Level of Education/Academic Qualification

  • Master’s Degree in human resources or related discipline, or equivalent combination of education and experience

(b) Relevant Work Experience

  • Minimum of 5 years experience in the field of human resources

(c) Other Competencies/Abilities/Skills Required

  • Must be familiar with Sudan specific laws and regulations governing Human Resources.
  • Ability to work with managers to assess complex issues pragmatically.
  • Ability to define problems, establish facts, analyze situations and make decisions.
  • Excellent written and verbal Arabic and English language skills.
  • Ability to interact with and lead employees at various levels.
  • Strong understanding of confidentiality as it relates to Human Resources.
  • Proficient in MS Office, including Word, Excel and Outlook.
  • Must be a citizen of Sudan or Arabic speaking country national with valid work permit in Sudan.

This vacancy is archived.

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