IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The Division of Human Resources (MTHR), within the Department of Management, plans, acquires and manages human resources to effectively implement the IAEA programmes. It thus delivers the full spectrum of human resource services, including HR organizational development and planning, talent acquisition and development, performance management, and administration of compensation and benefits. The Division serves a multicultural workforce of approximately 2300 people from diverse scientific, technical, managerial and professional disciplines.
The HR Service Section (HSS) provides the Agencyโs staff and personnel with HR services and advice in the areas of administration of benefits and entitlements, administration of contracts and contract extensions, and on-boarding/off-boarding of staff.
Main Purpose
Reporting to the Unit Head, HR Service Centre, the HR Associate administers the employment life-cycle of staff members, including but not limited to contracts, benefits and entitlements, pension and insurance, compensation, on-boarding and separation. The incumbent also handles employment life-cycle of non-staff personnel as well as relevant queries of former staff.
Functions / Key Results Expected
- Administer, in accordance with the Staff Regulations and Rules, the full range of contracts and benefits and entitlements in the assigned group of clients. These include but are not limited to: offers, on-boarding, contracts, compensation, social security, all types of leave, separation benefits, including pension and insurance options, etc. liaise in this connection with external and internal providers/stakeholders as necessary.ย
- Perform any necessary related inputs and/or corrections in the ERP system, ensuring timely action and accurate processing of entitlements.
- Analyse complex situations to recommend actions to the Unit Head, HR Service Centre, and answer questions regarding compensation, benefits and entitlements in accordance with Staff Regulations and Rules and under the applicable terms of employment/engagement.ย
- Provide briefing, upon recruitment and separation, to staff members and explain the salary and compensation package, including insurance and pension options that are applicable, according to the category of staff member and contract.ย
- Identify areas for improving processes and transactional services in order to maximize effectiveness and simplify procedures to gain optimal efficiency in processing and administering contracts, benefits and entitlements.ย
- Maintain up to date records of complex matters being addressed and contribute to the creation of standard operating procedures.
- Perform any other tasks, as required.
Competencies and Expertise
Core Competencies(Competency Framework) Name Definition ย Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. ย Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Divisionโs programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. ย Teamwork Actively contributes to achieving team results. Supports team decisions. ย Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Sectionโs priorities. Takes into account potential changes and proposes contingency plans.
Functional Competencies Name Definition ย Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. ย Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the clientโs perspective and ensure that the clientโs standards are met. ย Resilience Maintains a high level of performance when facing pressure and uncertainty. Able to remain calm and self-controlled, and to respond logically and decisively in difficult situations.
Required Expertise Function Name Expertise Description ย ย ย Human Resources Benefits and Entitlements Administration Knowledge of UN/IAEA benefits and entitlements, Staff rules and HR practices in a UN Organization. ย ย ย Administrative Support Discretion and Respect for Confidentiality Application of a high degree of tact, diplomacy and discretion, and proven ability to maintain confidentiality. ย ย ย Information Technology IT Training Knowledge and experience working with relevant ERP technology to deliver HR services. ย ย ย Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in the use of office software products (MS Office 2010).
Qualifications, Experience and Language skills
- Completed secondary education.
- Minimum of six years of progressively responsible experience in Human Resources and/or administration, including four years in HR compensation or benefits administration preferably in a UN or other international organization.ย
- Solid knowledge of staff regulations and rules within the UN common system is highly desirable.ย
- Proficiency in MS Office 2010 (Word, Excel, Outlook, PowerPoint) and ability to use databases and web-based management systems.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
- Administrative skills test to IAEA standard might be part of the selection process.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 64965 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
General Information
- The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce.
- Recruitment will be on a LOCAL BASIS only.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.