HR & Administration Manager

  • Added Date: Tuesday, 03 March 2020
  • Deadline Date: Sunday, 31 May 2020

Position Summary:

The HR& Administration Manager is a member of the senior staff team at AMIDEAST/Jordan, he/she will oversee the general administrative function and activities of the office. Performs a wide variety of operations duties including full-scope human resources, administrative operations, with oversight of office procurement and General IT support. Other duties and responsibilities include, but are not limited to, the following:

Responsibilities:

  • Handles recruiting, hiring, and termination of employees in accordance with company policy;
  • Set standard operating procedures and rules for all administration, HR, and work flow;
  • Abide with Jordan legislation and law in all aspects related;
  • Oversees attendance and time management functions;
  • Coordinate with official bodies regarding legal aspects of the organization including residencies and work permits for Non-Jordanian team members;
  • Follow up on Social Security, Municipality, and other official parties;
  • Conduct staff training needs assessment (TNA), prepare periodic training plan, follow up on implementation, as well as coordinating all internal learning sessions and in-house workshops;
  • Manages insurance contract and serves the point of contact between staff, HQ and insurance company;
  • Provides daily Human Resources information to staff regarding benefits and policies;
  • Updates and maintains computerized and written employment records on staff, including verifying data, and notices;
  • Provides advice and support on HR policies and procedures to staff;
  • Provides procurement support in directing purchasing officers through the process of evaluating suppliers, conducting interviews with vendors, negotiating supplier agreements and managing supplier and vendor contracts;
  • Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents

Qualifications:

  • Bachelor’s degree in Business Administration or a related field, MBA or SHRM-CP is preferable;
  • 8 years of administrative and clerical experience,3 of which is in a managerial role;
  • Working knowledge of office procurement and general IT systems and support
  • Honest, trustworthy, respectful, with a high level of integrity;
  • Excellent communication and organizational skills, including problem-solving;
  • HRMS system savvy and the ability to learn new systems quickly
  • Very good communication skills in written and spoken English [(900) on the TOEIC];
  • Extensive knowledge of office management and billing procedures;
  • Proficient with Microsoft Office Suite, particularly Excel;

NOTE: This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary. AMIDEAST reserves the right to change duties and responsibilities as it determines is necessary.

This vacancy is archived.