Job ID: 34904
Practice Area - Job Family: ManagementCapacity Development
Vacancy End Date: (Midnight New York, USA) 05/02/2021
Duty Station: New York, United States
Education & Work Experience: I-Master's Level Degree - 10 year(s) experience
Vacancy Type: FTA International
Posting Type: External
Contract Duration: 1 Year with possibility for extension
UNDP/UNCDF is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP /UNCDF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UN Capital Development Fund (UNCDF) makes public and private finance work for the poor in the world’s 46 least developed countries (LDCs). With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. This last mile is where available resources for development are scarcest; where market failures are most pronounced; and where benefits from national growth tend to leave people excluded.
UNCDF’s financing models work through three channels: (1) inclusive digital economies, which connects individuals, households, and small businesses with financial eco-systems that catalyze participation in the local economy, and provide tools to climb out of poverty and manage financial lives; (2) local development finance, which capacitates localities through fiscal decentralization, innovative municipal finance, and structured project finance to drive local economic expansion and sustainable development; and (3) investment finance, which provides catalytic financial structuring, de-risking, and capital deployment to drive SDG impact and domestic resource mobilization. By strengthening how finance works for poor people at the household, small enterprise, and local infrastructure levels, UNCDF contributes to SDG 1 on eradicating poverty with a focus on reaching the last mile and addressing exclusion and inequalities of access. At the same time, UNCDF deploys its capital finance mandate in line with SDG 17 on the means of implementation, to unlock public and private finance for the poor at the local level. By identifying those market segments where innovative financing models can have transformational impact in helping to reach the last mile, UNCDF contributes to a number of different SDGs and currently to 28 of 169 targets.
The Head, Office of Finance and Management Services (OFMS) is a member of the Senior Management team, with responsibility and accountability for all aspects of Operations management both at UNCDF Headquarters and UNCDF’s Regional Offices.
Under the guidance and supervision of the Deputy Executive Secretary and the overall direction of the Executive Secretary of UNCDF, the Head of Finance and Management Services is responsible for ensuring the highest efficiency and client service in OFMS . The Head of Finance and Management Service fosters collaboration within OFMS and ensures close cooperation with, and a strong service-oriented approach to, other UNCDF units.
The Head of Finance and Management Services provides strategic guidance, analyses and operational oversight over the management of all UNCDF resources, and is responsible for safeguarding the financial accountability of the Executive Secretary. The Head of Finance and Management Services leads strategic planning for, and coordinates and manages the activities of OFMS. The Head of Finance and Management Services advises the Deputy Executive Director on the overall strategic direction and activities of the UNCDF Programme Finance function and staff, and is accountable for ensuring UNCDF consistency with UNCDF/UNDP Regulations, Rules and procedures and good management practices.
The Head of Finance and Management Services works closely with the various units of UNDP’s Bureau of Management (OFRM, OHR, OLPS, ITM) to ensure UNCDF is consistently up to date with all aspects of sound financial and operational management; and takes a lead role to ensure close collaboration on Operations with UNDP and other UN Agencies.
The Head of Finance and Management Services is accountable for the development and application of UNCDF accounting policies that are appropriate for UNCDF and consistent with IPSAS. The Head of Finance and Management Services is directly responsible for the quality of UNCDF accounting records and oversees the preparation of UNCDF financial statements by UNDP, the outsourced service provider. The incumbent certifies the UNCDF Financial Statements and safeguards the Executive Secretary’s overall accountability for the accuracy of UNCDF’s financial statements
The Head of Finance and Management Services advises on audit priorities, coordinates with the UN Board of External Audit on the annual UNCDF External Audit, coordinates follow up on all internal and external audit issues and ensures appropriate implementation of recommendations.
The Head of Finance and Management Services demonstrates a strong capacity for innovation and creativity in providing strategic operations policy advice and direction; and initiates leads creative responses in response to changes in the UNCDF’s operating environment as needed.
This is a fixed-term P5 senior managerial role based in UNCDF New York Headquarters.
Duties and Responsibilities
Summary of Key Functions:
1. Strategic oversight, direction and advice on all aspects of UNCDF Operations policies and management, both at UNCDF Headquarters and UNCDF’s Regional Offices.
2. Development and implementation of appropriate operations (finance, human resources, procurement) policies and procedures that comply with UNDP/UNCDF Financial Regulations, Rules and procedures and with IPSAS.
3. Effective leadership of the UNCDF Office of Finance and Management Services and oversight over Programme Finance function.
4. Effective and efficient Budget and Financial Resources Management, Human Resources Management, Procurement and Logistical Services and ICT support Services.
5. Effective capacity building in HQ and Regional Country Offices to ensure effective and client oriented Management Operations support.
- Strategic oversight, direction and advice on all aspects of UNCDF Operations policies and management, both at UNCDF Headquarters and UNCDF’s Regional Offices focusing on the achievement of the following results:
- Effective implementation of corporate strategies, establishment of management targets and monitoring achievement of results.
- Provision of advice on strategies, policies and plans affecting operations, programme delivery, knowledge and learning services at HQ and Regional/Country Offices.
- Lead constant monitoring and analyses of the operating environment, readjust operations in a timely manner and provide advice in the context of a risk assessment.
- Proactively identify approaches and modalities to achieve organizational strategic management targets and increase cost-effectiveness; Provides operational and management guidance in support of UNCDF Headquarters, Regional and Country Offices, to implement UNCDF strategies and activities. Leads implementation of corporate operational strategies; and supports establishment of management targets and monitoring of results.
- Provide operations advice and support to UNCDF programmes entering into innovative approaches to financing private and public sector projects; including risk assessment and mitigation, support on financing structures/mechanisms and on financial instruments, including guarantees.
- Maintain regular oversight over UNCDF’s financial position and financial projections, highlighting any exceptions or possible implications in a timely manner to the Deputy Executive Director/Executive Director. Oversees and leads provision of shared services at Headquarters.
- Actively support knowledge building and sharing with regard to management and operations in UNCDF; builds staff capacity in operations; and synthesizes lessons learnt/best practices.
- Participation in various UNCDF project investment committees to ensure compliance with corporate strategic direction, policies and procedures.
- Development and implementation of appropriate operations (finance, human resources, procurement) policies and procedures that comply with UNDP/UNCDF Financial Regulations, Rules and procedures and with IPSAS, focusing on the achievement of the following results:
- Full compliance of Operations with UNCDF/UNDP Rules, Regulations and procedures
- Provide strategic, technical and managerial leadership in UNCDF’s implementation of IPSAS. After implementation, ensure ongoing full compliance of UNCDF accounting policies with IPSAS.
- Act as UNCDF focal point on all matters related to internal controls and oversight, including policies governing access rights in Atlas for UNCDF. Custodian of the Internal Control Framework. Advise and monitor all UNCDF units on compliance with corporate internal control standards and processes, particularly in Atlas finance, budget and human resources management, and in procurement.
- Act as focal point for all internal and external audit matters. Responsible for ensuring UNCDF is prepared for periodic management, operations and financial audits. Devise and propose post-audit strategies and monitor implementation of audit recommendations.
- Provides expert advice on corporate policies regarding resource management, corporate tools and programming, including in relation to management projects.
- Supporting Deputy Executive Secretary in updating and development of prescriptive content of the UNCDF Operations Manual.
- Effective leadership of the UNCDF Office of Finance and Management Services and oversight over Programme Finance function, focusing on the achievement of the following results:
- Monitor and provide periodic updates on overall UNCDF expenditure against resource allocations.
- Provide guidance to programme finance management and effective cost recovery. Lead the development of policies and procedures on development project forecasts, analyses and monitoring of their financial situation.
- Oversee effective provision of operational support to development projects.
- Management of programme and administrative resources, resources allocation and reporting in a systematic, transparent and efficient manner to UNCDF senior management, the donor community and the Executive Board.
- Perform the role of Senior Manager in ATLAS.
- Effective and efficient Budget and Financial Resources management, Human Resources management, Procurement and Logistical Services and ICT Support services, focusing on the achievement of the following results:
- General administration: manage finance, logistics and premises; and support the Deputy Executive Secretary/Executive Secretary in monitoring achievement of organizational targets (Programme and Operations), work plans and achievement of results.
- Financial management: the Head, OFMS has senior manager rights in Atlas and ensures the integrity of financial systems, review against approved budgets and the consistent application of UNCDF/UNDP Regulations and Rules;
Further manages the process for preparation of UNCDF Financial Statements in compliance with the Financial Regulations, Rules & Procedures and with IPSAS standards. Certifies UNCDF financial statements for true and fair presentation of financial information.
- Human Resources management:
- Overall recruitment, performance and career development in UNCDF.
- Compliance with corporate human resources policies and strategies
- Projection of vacancies and optimal staffing of HQ, Regional and Country Offices.
- Effective management of the RCA cycle and Global Staff Survey results follow-up.
- Provide senior level advice on corporate HR strategies including talent management, competency development and succession planning
- Lead as appropriate revision of professional and support staff descriptions for both Headquarters and Regional/Country Offices.
- Promote a dynamic organizational learning culture through empowering individuals and teams to identify critical learning needs, access relevant learning opportunities and ensure effective transfer of learning into practice.
- Provide strategic direction on development of the UNCDF learning strategy.
d. Procurement and administrative services: The Head OFMS is responsible for provision of high quality procurement and other project support services:Lead policy development and innovation in UNCDF procurement policy, feeding into UNDP corporate procurement discussions. Promote procurement planning in UNCDF and oversee implementation. Exercise oversight over procurement processes and logistical services. Ensures compliance with corporate procurement regulations, rules and procedures. Oversee provision of travel support in HQ. Oversee maintenance of proper custody of UNCDF assets and facilities. Chair the UNCDF contracts committee and represents UNCDF in the Advisory Committee on Procurement (ACP).
e. Lead design and implementation of UNCDF financial exception reports, routinely monitor reports for unusual activities or transactions, and investigates and follows up anomalies.
f. Effectively represent UNCDF’s interest with regard to services provided centrally by UNDP i.e. ICT, Treasury management, financial statement preparation etc.
- Monitor quality of services provided by UNDP services to on Treasury, Financial statements and ICT, raising for resolution any matters that impact UNCDF’s interest.
- Provide leadership on leveraging ICT to improve information sharing and client service.
- In close liaison with UNDP OIST, support maintenance of a secure, reliable ICT environment, including adequate plans for disaster recovery.
- Manage and guide UNCDF headquarters ICT Help Desk function.
5. Effective capacity building in HQ and Regional/Country Offices to ensure effective and client oriented Operations support, focusing on the achievement of the following results:
- Lead the design and provision of a training and capacity building programme for operations staff in HQ and in Regional/Country Offices.
- Provide proactive support to Heads of Regional/Country Offices in operations capacity building, including recruitment, training, capacity building and performance assessment.
- Advise on the appropriate level of decentralization of operations functions to the Regional Offices in UNCDF balancing effectiveness, efficiency and costs; and ensuring implementation of appropriate oversight mechanisms.
Impact of Results:
The key results have impact on the overall economy, efficiency, and effectiveness of UNCDF Operations and support to programme effectiveness, particularly as it relates to the use of corporate resources in the following areas:
- Financial Reporting and Services
- Human Resources
- Procurement and logistical services
- Programme Finance support (budgets and expenditure)
- Innovation: Ability to make new and useful ideas work (Level 6: Exercises stakeholder-centered design approaches for office / programme / division)
- Leadership: Ability to persuade others to follow (Level 6: Ensures teams are resourced for success and empowered to deliver.
- People Management: Ability to improve performance and satisfaction (Level 6: Guides substantive specialists / teams and expands credibility and innovation capacity)
- Communication: Ability to listen, adapt, persuade and transform (Level 6: Creates confidence among stakeholders, by delivering authoritative positions, compelling analysis, and contextual acumen)
- Delivery: Ability to get things done while exercising good judgement (Level 6: Accepts accountability for the outcomes of programme delivery and facilitates improvement)
- Strategic Policy & Analysis - Level 7: Navigate and Guide: Charts a course for a systems approach to continuous learning, adaptation, and excellence, creating institutional imperatives to realize progress within across the relevant profession
- Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge -Level 6: Integrate and Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise
- Advocacy & Patronships Building: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals - Level 6: Integrate and Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise
- Relationship Management: Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships - Level 7: Navigate and Guide: Charts a course for a systems approach to continuous learning, adaptation, and excellence, creating institutional imperatives to realize progress within across the relevant profession
- Global Positioning & Intergovernmental Affairs: Knowledge of global institutions (such as the UN, IFIs), processes (such as G20 and various UN initiatives), good grasp of UN’s niche, and ability to engage and foster strong networks with those institutions - Level 6: Integrate and Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise
- Knowledge Management: Ability to manage global conversations and knowledge campaigns- Level 6: Integrate and Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise
Required Skills and Experience
- Master’s Degree or equivalent in Finance, Business Administration, Public Administration, Economics or related field;
- Possession of an internationally recognized ans active Professional Accounting Qualification/Certification is a requirement, in addition to Masters degree/equivalent qualification.
- At least 10 years of post Master’s or professional qualification relevant experience at the national or international level, at least 5 at a senior level.
- Relevant experience with UNDP or another UN entity would be an advantage.
- Experience with capital markets, financing instruments and/or risk assessment/mitigation is preferred.
- Experience with a major integrated ERP (Peoplesoft, SAP, Oracle etc) together with mastery of standard office software packages (e.g. Word, Excel etc)
- Field experience is an asset.
- Fluency in English, both oral and written, is required. Proficiency in French is a strong asset.
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
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