VA ID: 1945 Grade Level: P-4 Division: International Monitoring System Division Section: Monitoring Facilities Support Section Unit: Logistics Support Unit Type of Appointment: Fixed Term Appointment Date of Issuance: 15 November 2023 Deadline for Applications: 30 December 2023 Vacancy Reference VA191 -1945-2023 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
This position is located in the International Monitoring System (IMS) Division that applies engineering and science to develop, instantiate, and operate measurement stations around the world and to receive, process and disseminate the data collected by these stations as well as related analysis products.
Reporting Lines
Under the supervision of the Chief, Monitoring Facilities Support Section to:
Duties and Responsibilities
Plan, organize and supervise the work of the Logistics Support Unit; Plan and develop a logistic support structure for the maintenance and cost-effective lifecycle operations of the certified International Monitoring System (IMS) facilities to protect the Commissionโs investment; Identify, prioritize, plan and execute projects related to all aspects of integrated logistic support for IMS facilities including training, shipping, storage facilities management, archiving, configuration, obsolescence, technical documentation preparation and life cycle cost management; Plan, coordinate and oversee the development of logistics support policies, processes, metrics and reports; Conduct life-cycle costs analysis, sparing analysis and sustainability studies and formulate recommendations and innovative solutions to address emergency situation, increasing responsiveness and operational responsibility; Plan, oversee and coordinate with internal stakeholders on matters related to the development and implementation of configuration management, quality assurance, technical information management and information systems, maintenance and supply support tools, life cycle cost and related needs analysis and planning models; Oversee the development, maintenance, monitoring and updating of content of the Database of the Technical Secretariat (DOTS); Coordinate and oversee the IMS configuration management process and act as member of the IMS Configuration Management Board (CMB); Prepare the annual budget of the Unit and plan, supervise and coordinate the implementation of the Unitโs activities; Plan, oversee and coordinate the preparation of terms of reference for contractual arrangements; evaluate proposals and oversee the implementation and management of support contracts, quality assurance and commercial agreements required for efficient agile operations of the IMS facilities; Prepare and present reports and provide inputs and background material for meetings of the Policy Making Organs (PMO); As part of the central logistics support function, provide support to and act as an officer-in-charge of the Technology Support and Training Centre facility as required; Perform other duties as assigned.Education
Advanced university degree in engineering, logistics or a related field, with emphasis on emergency management and/or agile logistics
Work Experience and Qualifications
At least seven (7) years of relevant working experience in the field of logistical and project management with demonstrated performance at the supervisory and managerial level involving significant financial responsibility, a part of which should have preferably been in an international environment; Experience in providing agile logistics support services in emergency situation such as disaster, military or similar context is required; Sound level of judgement, responsibility and initiative is required; Experience in quality assurance, procurement or contracts management of large-scale goods or services contracts, including facilities management contracts, is essential; Strong analytical and project management skills are essential; Strong ability to communicate effectively in multicultural environment is essential; Ability to identify, analyze and participate in the resolution of issues/problems in a deadline-driven environment; Certification in project management (e.g., PRINCE2) would be considered an advantage; Experience in SAP and business intelligence and related software would be considered an advantage; Experience in change management is desirable.Languages
Excellent written and oral communication skills in English are essential; knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed; Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks โoutside the boxโ; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches; Client orientation - Considers all those to whom services are provided to be โclientsโ and seeks to see things from clientsโ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients; Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve; Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Managerial Competencies
Leadership - Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Vision - Identifies strategic issues, opportunities and risks; clearly communicates links between the Organizationโs strategy and the work unitโs goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities. Empowering Others - Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff membersโ input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them. Building Trust - Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive and confidential information appropriately. Managing Performance - Delegates appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. Judgment/Decision Making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm). The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement. Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement. Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list. The CTBTO reserves the right to undertake correspondence only with shortlisted candidates. Candidates under serious consideration for selection will be subject to a reference-checking process.