General Assistant to the Kyiv Desk

OVERVIEW

Parent Sector : Priority Africa and External Relations Sector (PAX)

Duty Station: Ukraine

Job Family: General Administrative Support

Type of contract : Non Staff

Level : Level 2

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 07.04.2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

DURATION OF THE ASSIGNMENT

11 months (with the possibility of extension subject to performance and resource availability)

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the direct supervision by the Kyiv Desk Liaison Officer, the General Assistant shall contribute to the day-to-day operations of the Kyiv Desk, providing secretarial, operational, and administrative support to its leadership and core personnel.

Specifically, the incumbent shall:

• Provide secretarial support to the Kyiv Desk Liaison Officer
• Provide general office assistance, receive, register, review and draft correspondence for the Kyiv Desk
• Provide administrative and logistical support in organizing meetings and missions of core personnel, including travel authorizations, travel arrangements, and other relevant activities
• Provide support with minor procurement required for day-to-day operations, e.g. office supplies, maintenance services, communications.
• Draft and assist core personnel in preparing background documents, meeting agendas, invitations, correspondence, minutes, forms, briefing notes, presentations, and other relevant documents in English and Ukrainian
• Translate documents in the language pairs ENG/UKR and UKR/ENG, assist the Liaison Officer with interpretation
• Maintain the Kyiv Desk’s contact and correspondence databases
• Undertake other tasks as deemed relevant by the Kyiv Desk Liaison Officer

  COMPETENCIES (Core / Managerial) Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)

  - For detailed information, please consult the UNESCO Competency Framework.

  REQUIRED QUALIFICATIONS

  Academic qualifications

  • Completed secondary, technical, or vocational education.

    Experience

    • A minimum of three (3) years of work experience in providing administrative, secretarial or operational support.

      Skills/competencies

      • Ability to manage information objectively, accurately, and confidentially.
      • Flexibility and adaptability to work schedules and priorities according to workload, emergencies, and deadlines.
      • Ability to design, work and execute tasks independently with thoroughness, care, and method.
      • Ability to work with and within multicultural teams.
      • Excellent interpersonal skills and the ability to work effectively in a team and in a multicultural environment.
      • Very good knowledge of IT skills (Microsoft Word, Excel, PowerPoint, Intranet, Internet, etc.).

        Languages

        • Very good knowledge (written and spoken) of English.
        • Excellent knowledge (written and spoken) of Ukrainian.

          DESIRABLE QUALIFICATIONS

          • Bachelor’s or higher degree in Business or Public Administration
            • Relevant professional experience in UN System or at the international level.

              REMUNERATION

              The annual starting base salary for this post is 13142 USD, excluding medical and pension coverage (up to 15% from the base salary) and danger allowance.
              
              The remuneration paid is not exempt from any income tax which may be levied by the tax authorities in the country where work is performed or any other tax authorities.

              SELECTION AND RECRUITMENT PROCESS

              Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

              The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

              UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

              Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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