Finance Technical Assistant Libya Benghazi

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

1. Role and responsibilities

   The following is a brief description of the role.

   Generic responsibilities 

   These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

2. Support and Implement NRC’s systems and procedures at area level.
3. Support the adherence to NRC policies, handbooks, guidelines, and donor requirements.
4. Ensure proper filing of all support documents.
5. Support line supervisors in procedures and require support team training.
6. Support the supervisor for the Management of Area offices financial team. 
7. Support the management to Implement anti-corruption policy.

   Specific responsibilities 

   Accounting, Banking, and Auditing

    

8. Looking after and management of the Cash and Bank management of the Benghazi Area Office, including the forecasting.
9. Review, process, and follow-up on payments related to Benghazi Area Offices
10. Review and approve Travel Authorization Requests (TARs), expense claims, Purchase Requests (PRs), Purchase Orders (POs), and salary advances at Benghazi office level
11. Prepare vouchers, cheques and any other supporting documents that are needed to complete the payment process
12. Post Benghazi office payments to NRC Agresso financial system 
13. Scan and archive accountancy documents of Benghazi financial movements, as well as scan and archive social security and tax records/Payments when needed
14. Maintain sufficient cash funds at Benghazi cashbox for activity office implementation and coordinate petty cash replenishments, including regular bank visits for cash withdrawals
15. Be the area office focal person on the preparation of the supporting documents (samples) for audit including project audit, governmental audit, and annual NRC audit.
16. Be finance focal point for logistic, admin, and program team in term of AO payment updates 
17. Update payment tracker for Benghazi AO and to be shared with finance Team leader, AM, and FM
18. Preparation of the cash count on a daily, weekly, and monthly basis for Benghazi office
19. Prepare the monthly amortizing then post and share update with Finance Team leader
20. Making sure that cash advances are closed on a monthly basis include communication of approvals and provide justification to CO 
21. Closing all financial balance accounts on a monthly basis and report to Finance Team Leader
22. Support the finance team at Benghazi office with any accounting, banking, and auditing requests
23. Any other Accounting, Banking and Auditing tasks as necessary and delegated by the Line Manager and Finance Manager

     

    Critical interfaces

    By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

     

    Scale and scope of position

    Staff:

    Finance Team Leader, Finance Technical officer

    Stakeholders:

    Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies)

    Budgets:

    List of budgets covered by postholder, and size of budget

    Information:

    Brief description of the information resources the postholder is responsible for at AO level (e.g. GORS, Agresso, Webcruiter, Intranet)

    Legal or compliance:

    Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors)

24. Competencies 

    Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

    1. Professional competencies 

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    These are skills, knowledge and experience that are important for effective performance. 

     

    Generic professional competencies: 

    • Experience from working as a Finance Technical Assistant in a humanitarian/recovery context will be preferred.

    •   Previous experience from working in complex and volatile contexts

    •    Documented results related to the position’s responsibilities

    •    Knowledge about keeping the bank accounts and record keeping 

    •     Reasonable knowledge in English, both written and verbal 

     

    Context/ Specific skills, knowledge and experience: 

    •   Knowledge of the context in Libya

    •   Fluency in Arabic and English 

    •   Experience with Libya government laws/regulations

     

25. Behavioral competencies

    Build meaningful relations

    Act with integrity

    Deliver results

     

    3. Performance Management

    The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

    The Job Description

    The Goals and Performance Plan

    The NRC Competency Framework