Finance Officer

Job Summary:

The Finance Officer is responsible for the day-to-day finance administrative functions of the project. Reporting directly to Finance Manager, he/ she is expected to utilize appropriate systems and follow proper accounting procedures to disburse, account for, and report source and usage of funds. This position is responsible to post transactions in QuickBooks.

Essential Duties:

• Assist in the functional support for RTI’s finance and accounting function;
• Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking, and record keeping;
• Performs the cash management functions required in maintaining RTI bank accounts; and
• Manage petty cash accounts;
• Assists Finance Manager in the administration and oversight of program funds in compliance with RTI policies and USAID rules and regulations;
• Process payments to the vendors, staff, payroll taxes and other statutory deductions (EMP201);
• Record expenses, advances, bank deposits any other accounting transactions in QuickBooks;
• Reconciling daily, monthly and yearly transactions;
• Assist in the management of staff cash advance accounts and reconcile the same and responsible for collecting and depositing to the bank any cash balances at the end of a trip (where applicable);
• Maintain local audit files, including filing of general ledger journal vouchers, accounts payable documentations, and other miscellaneous financial filings.
• Prepare journal vouchers or adjusting entries for necessary reviews and approvals.
• Provide support to the Finance Manager in compiling and submission of the monthly financial reports packages,
• Prepare relevant journal vouchers in timely manner to address monthly financial reporting compliance issues raised by the Regional Office/Compliance team;
• Assist with the VAT claims preparations and submissions (VAT201);
• Assist with the yearly internal and external audits preparation;
• Conducts other general accounting duties as assigned.

  Minimum Required Education, Experience, Skills & Abilities

  • Master’s degree and 1 year of experience or bachelor’s degree and 3 years of experience or equivalent combination of education and experience
    • An understanding of and commitment to RTI’s mission and values;
    • Discreet in the judgment and management of confidential matters, materials and sensitive issues.
    • Ability to answer most inquiries and questions independently and follow up on requests in an efficient manner;
    • Ability to resolve problem situations is a tactful and effective communicator, both orally and in writing, ability to deal with persons of diverse cultures;
    • Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances;
    • Ability to function independently and carry out routine responsibilities with minimal supervision;
    • Must be proficient in MS Excel and working knowledge of accounting software is preferable. Accpac proficiency would be a plus;
    • Must be able to communicate in both local language and English (written and oral);
    • Ability to work well in team environment and train others in financial reporting;
    • Ability to follow guidelines and controls required of the position;

      Ability to monitor progress of a project against milestones or deadlines double-checks the accuracy of information to discover weakness or missing data and strive for high quality performance.

      NB! Please note that this is a fixed term contract.

      • Master’s degree and 1 year of experience or bachelor’s degree and 3 years of experience or equivalent combination of education and experience