Finance Coordinator

  • Added Date: Tuesday, 06 October 2020
  • Deadline Date: Saturday, 31 October 2020

Contract Duration : 1 year with possible extension

Governorate: Erbil

Monthly salary : 1.700 USD (Gross)

Nationality: National

Working Hours: Full Time

Posted: 08-10-2020

Requirements : Minimum Education Bachelor Degree

Degree Title :

Minimum Experience: 3 Year relevant professional experience

Required Travel : Not Required

---Fluency in English, Kurdish and Arabic, both spoken and written is required---

About Hungarian Interchurch Aid:

Hungarian Interchurch Aid is a non-profit organization founded in 1991. By today HIA has
become one of the most significant and internationally recognised Hungarian NGOs. It
assists those in distress and deprivation through its expanding community of experts,
volunteers, donators and corporate partners.

HIA - regardless of nationality, religion and ideology - provides assistance to those in
need in accordance with the strictest professional and transparency rules in Hungary and
in the international arena as a member of the international community. In addition to
national social work and awareness raising, HIA has been implementing humanitarian
and development aid programs in 36 countries since its foundation.

Iraq Programme:

Hungarian Interchurch Aid has launched its first aid program in Iraq in 2003. Later on,
since 2014, following the rapid expansion of the Islamic State, assistance has been
provided by HIA to IDPs and Syrian refugees. Priority attention was given among
beneficiary groups to various Christian communities that were forced to leave their
homes within a few days. As of 2019 HIA is registered both in KRG and GOI.

HIA opened its Erbil-based representation with the support of the Ministry of Foreign
Affairs and Trade of Hungary in June 2016 aiming to assist IDPs and refugees through the
implementation of humanitarian and development programs. HIA performs its activities
in Iraq as a member of the international community of ACT Alliance.

HIA is carrying out its activities in Iraq under the supervision of the HQ in Hungary,
through the management of the humanitarian representation in Erbil with 2 delegated
Hungarian staff members, local staff, experts and in cooperation with local partners.
HIAโ€™s major local partners are CAPNI and REACH. CAPNI is a Duhok-based NGO with
Christian background that has been carrying out humanitarian and development
activities in cooperation with primarily foreign church-related organizations in the
territory of Iraq. REACH is an NGO maintaining offices in each governorate of Iraqi
Kurdistan and supports IDPs and Syrian refugees with large scale programs in the frame
of humanitarian and development activities.

General Position Summary

Working under the Country Director (CD) based in Erbil and the Head of Finance (HoF), based in HQ (Budapest), the Finance Coordinator will support the reporting of financial information and ensure that the Country Office complies with HIA policies, procedures and donors' grants and contracts requirements. In addition, the incumbent of this position will support the Country Director in the overall management of the country-wide accounting, capacity building of the national team members in support of the country finance strategy, and will play a coordinating role with the different departments and functions within the country office.

Accountabilities:

  • Financial transactions and reconciliations are processed in line with relevant policies and procedures.
  • A smooth operational work is ensured through timely payments, cash replenishment and monitoring of expenditure and budget balance.
  • Financial reports are provided as per financial guidelines and when required.

Responsibilities:

  • Managing daily operational cash flow
  • Prepare and update weekly and monthly grant spending reports (Budget vs. Actuals, BvAs) of assigned programs, including administrative/operational projections; work with program managers to ensure program projections are updated; together with the relevant program managers and staff members, review BvAs and projections, to ensure program implementation is on time, target and budget
  • Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
  • Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
  • Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
  • Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
  • Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
  • Prepare detailed cost estimates and participate in budget analysis and projections as required.
  • Run month-close allocations in the accounting system;
  • Support the Country Director and senior finance officers (Iraq an HQ) in month-end and year-end HQ required reports, quarterly balance sheet reconciliation reports, fiscal year-end reports, statutory deductions' reports and other taxable benefits reports.
  • Perform other related duties as required.

Reports Directly To: Country Director

Works Directly With: All HIA and partners' team members including: Department Directors/Managers, Program Managers, and HQ team members and HQ Strategic Management Team (SMT).

Qualifications & Preferred Skills

Knowledge and Experience

  • Fluent written and oral communication in Kurdish, Arabic and English is required (will be tested during the interview process).
  • Three to five years of finance experience, including budgeting and grant management;
  • At least three years of finance experience, preferably with international NGOs
  • A university degree in finance, accounting or a related business management field is required;
  • Strong background in compliance, donor regulations (USAID, UN agencies, DFID and EU Embassies), and coordination with operations and program departments;
  • Good understanding of accounting and proven experience in managing journal entries, payroll, and balance sheet accounts;
  • Experience in financial analysis and reporting within non-profit organizations;
  • Experience in leading internal and external audit is an asset;
  • Experience in supervising, training and capacity building of staff;
  • Ability to lead a team and manage by example;
  • Advanced computer skills in MS Office programs is required, particularly Excel;
  • The Finance Manager must be willing to travel to HIA field offices and project sites.

This vacancy is archived.

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