Finance Associate

Background

UNDP is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. 

As a trusted, long-term partner of The Global Fund, UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. 

In South Sudan, UNDP has been the PR of the Global Fund grants on behalf of the Government of South Sudan since 2004. Since then, working in partnership the Ministry of Health and national stakeholders, technical partners and donors, UNDP has been managing the Global Fund HIV, TB and Health Systems Strengthening grants in South Sudan. UNDP is also the main PR for the Global Fund Covid-19 Response Mechanism (C19RM) launched in April 2020. The Global Fund grants aim at providing TB and HIV services, building resilient and sustainable systems for health, and mitigation the impact of Covid-19 (the ‘Grants’).

In its role as PR, UNDP ensures compliance with the Grant Agreement with the GF and in line with corporate agreements with the GF and UNDP rules, policies and procedures. UNDP has the overall responsibility for the achievement of Programme objective and targets.

Duties and Responsibilities

Scope of Work

(a) Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP and GFATM rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.

• CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management

(b) Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Preparation and modifications of budgets for UNDP development projects, follow-up with HQs on ASL for development projects.

• Presentation of researched information for planning and status of financial resources of the unit.

• Regular update on the status of payment of salary support for the Ministry of Health and provision of budget variance analysis to the supervisor.

• Provision of the weekly financial reports as required by the Finance Specialist for better administration of budget in ATLAS.

(c) Provides accounting and administrative support to the GFATM PMU focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for NEX/NGO projects; preparation of all types of vouchers, and payments execution including the General Ledger Entries

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, and other entitlements are duly processed

• Timely follow up and accounts closure including open travel-related case through Travel & Expense module.

• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to CO and HQ requests to resolve financial data issues.

• Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.

• Periodic liquidation and forecast of prepayment cases.

• Periodic reconciliation exercise with the frequently used vendors.

• Proper filing of the documents such as CDRs, Project Budget Revisions, Payment Vouchers, General Ledger Entries

(d) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Finance.

• Synthesis of lessons learnt and best practices in Finance.

• Sound contributions to knowledge networks and communities of practice. 

Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Education:

Experience:

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.