Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.
UNDP Indonesia has a complex and challenging Country Programme covering a wide range of environment related issues, including climate change mitigation and adaptation, environmental governance and natural resource management, pollution, protecting biodiversity, renewable energies and waste management. The Programme also pursues linkages with other projects and programmes addressing issues such as disaster risk reduction, poverty eradication and inequalities under the framework of Sustainable Development Goals.
The United Nations Sustainable Development Cooperation Framework (UNSDCF) and UNDP Country Programme Document (CPD) are designed in full alignment with the 2030 agenda, The strategic priorities of UNDP Indonesia for the next five-years are encapsulated under four outcome areas: 1) Inclusive Human Development; 2) Economic Transformation, 3) Resilience to Climate Change and Disasters, and 4) Innovations for accelerating the achievement of the SDGs.
Within the Indonesia Country Office (CO), the Operations Team provides programme with backbone support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and CO transactions support. The team further provides demand-driven Common services to the UN agencies (per agreed procedures). In addition, the team will provide administrative support to UNDP Staff including project personnel on areas such as protocol, visa facilitation, travel, and others.
Within the Country Office (CO), the Programme team has a responsibility of developing, providing oversight, and ensuring adherence to the quality standards of UNDP’s projects and programmes in full alignment with the priorities set out in the CPD and UNSDCF. Programme staff provide high level advice on programming, technical issues covered under the CPD, advocate for UNDP Corporate messages and engage partners including governments, private sector, development partners, civil society organizations, UNDP corporate bodies including regional and Headquarters to coordinate and catalyze knowledge, lessons learning and partnerships to design effective and innovative programmes. Programme team further oversees effective implementation of the country programme and its outcomes and strategic direction of UNDP, contribution to UN cooperation framework. The team further ensures that quality principles as per the UNDP policies and guidelines are adhered to during the entire cycle of programming and across management of portfolios. Strategic partnerships support resource mobilization and identify strategic programme areas of cooperation for new initiatives, including joint programming opportunities. Programme team is responsible to maintain effective partnerships with relevant development partners and government, UN Agencies, IFIs, government institutions, bilateral and multilateral donors, private sector, and civil society in the designated support areas.
The CO also comprises of the Management Performance and Oversight team that provides strategic guidance entrusted with the corporate alignment, programme finance management, and quality assurance. It works closely with programme teams in target-setting, and results monitoring/reporting.
The strategic communications team provides knowledge management and communication support to all programme interventions.
The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.
The UNDP Finance Unit at the UNDP Indonesia Country Office (CO) is integral to the Operations team, ensuring the effective delivery of financial services and transparent utilization of financial resources. This unit plays a crucial role in facilitating the efficient management of the CO’s programme and project budgets. Collaborating closely with operations, programme, and project teams within the CO, as well as with UNDP HQ staff and Government Entities, the unit ensures the highest standards of function delivery in strict adherence to UNDP financial rules and regulations.
By providing solutions to a wide range of complex financial issues through a client-oriented approach, the unit upholds UNDP's commitment to excellence and compliance.
The Finance Associate will support the Head of Finance, reporting in a matrix structure to both the Head of Finance and the Finance Associate. This role ensures the timely and efficient management of financial and administrative processes. Based at the UNDP office in Jakarta, this full-time position requires exclusive dedication, prohibiting any other concurrent jobs or assignments during the tenure.
A. Main Purpose: Under the overall guidance and supervision of the Finance Analyst, the Finance Associate will provide financial and administrative support to office operations, ensuring high-quality and accurate work. The role promotes a client-oriented approach consistent with UNDP rules and regulations and works closely with the operations, programme, and project teams in the Country Office, as well as with UNDP HQ staff and Government Entities to resolve finance-related issues and ensure compliance.
B. Duties and Responsibilities:
1. Ensure Financial Management and Reporting:
• Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) in financial processes, records and reports. Implement effective internal control framework.
• Prepare, review, and analyze financial statements and reports to ensure accuracy and compliance with accounting standards (IPSAS/IFRS).
• Support the preparation and modification of budgets for UNDP projects, including error resolution for payment validation.
• Track financial delivery and contribute to overall financial planning and reporting.
• Prepare and submit quarterly financial reports, including the management of financial data in Quantum, ensuring timely and accurate reporting.
2. Provide Audit and Compliance Support:
• Assist in preparing for project audits and responding to audit queries from UNDP CO.
• Ensure proper documentation and filing for all financial transactions in compliance with UNDP policies and procedures.
• Conduct regular internal audits to ensure financial accuracy and compliance.
• Ensure timely and accurate submission of financial information and documentation required for audits.
3. Perform Advanced Accounting Tasks:
• Perform complex accounting tasks, including reconciliations, journal entries, and adjustments.
• Manage accounts payable and receivable, ensuring timely and accurate processing of transactions.
• Prepare and submit tax filings, including VAT claims, and respond to tax authority queries.
• Maintain accurate records of financial transactions, ensuring compliance with accounting standards and UNDP policies.
4. Provide Administrative Support:
• Provide administrative support related to financial processes, including maintaining financial documentation and e-repositories.
• Coordinate with vendors to receive correct invoices and ensure timely payments.
• Assist in organizing training for the operations/ projects staff on finance, audit and compliance matters, and implementation of Internal Control Framework (ICF).
• Synthesize lessons learned and best practices in financial management.
5. Contribute to Gender and Social Inclusion:
• Foster a safe working environment and promote a respectful and inclusive organizational culture.
• Ensure financial planning and budgeting processes are GESI responsive.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement : Reporting To1: Head of Finance, FTA/NOA, Reportees to this position (if applicable): Nil Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to
details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, pragmatic
problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns
from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles
ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in
face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards
others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious
bias, confront discrimination
Cross-Functional & Technical competencies
Audit & Investigation
General Financial and Managerial Accounting and Finance key
concepts
Key concepts and principles of financial accounting, interpret financial analysis, managerial accounting, etc.
Business Management
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency provide consistent solutions and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer serice strategy. Look for as to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns
Partnership management
Multi- stakeholder engagement and funding
Knowledge and ability to forge multi-stakeholder partnerships, and remove any obstacles to resource mobilization and multi-stakeholder funding platforms
Finance Accounting (General)
Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic
and/or practical situations
Finance Finance business partnering
Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided.
Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.
Finance Financial risk management
Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action.
Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management
Finance Financial communication and impact
Ability to report financial information clearly to non-finance leaders, including to various governing bodies such as the Executive Board.
-Willingness to make, communicate and implement difficult decisions based on accurate evidence and reflecting varied advice/viewpoints.
-Understands how to clearly communicate sometimes complex financial information to others using easy-to-understand media and language.
-Challenges effectively and gives and receives constructive feedback.
-Negotiates effectively to ensure optimum balance between best outcomes and best value for public funds.
Education:
• Secondary Education with specialized certification in accounting and/or Finance is required.
• University degree in Finance or Accounting desirable.
• Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
• Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
• Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting, and must complete the UNDP
Experience:Min. years of relevant work experience
• Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible finance and accounting and/or general administration experience at the national or international level is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
• Knowledge of IPSAS and/or IFRS is required.
Required skills
• Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc.
Desired skills
• Experience of working with international organizations, financial institutions, NGOs/ INGOs including the UN.
• Experience in the use of information/databases/other management systems.
• Demonstrated experience of drafting official communication especially related to the profile
Required Language(s)
• English and Bahasa Indonesia is required.
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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