Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. ย In Zimbabwe, UNDP is the interim Principal Recipient (PR) for the HIV grant and is also providing Support Services Fund Administration (FA) Support Services to the Ministry of Health and Child Care (MoHCC) as the continuing PR for the tuberculosis (TB) and Malaria grants. UNDP-GF partnership under the 2021-2023 allocation aims to contribute towards the achievement of the vision and goals of Zimbabwe National HIV Strategic Plan, 2021-2025. For effective implementation of the Global Fund resources, UNDP Zimbabwe has established a Program Management Unit (PMU), which is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national pharmaceutical and laboratory supply chain systems, including the Solar for Health (S4H) initiative and monitoring and evaluation. The GF resources are implemented in accordance with UNDP rules, policies and procedures, the grant confirmation, corporate agreements with the GF and in close coordination with the national partners, including the National AIDS Commission (NAC), MoHCC, national disease programmes, NatPharm, NGOs, CSOs, communities, technical partners, UN entities and the Global Fund (Local Fund Agent) and Country Coordinating Mechanism.ย
In order to provide strategic planning, programmatic and operational management and oversight to the GF portfolio to achieve the defined programme goals, targets and effective delivery, a dedicated Project Management Unit (PMU) has been established.
Under the overall guidance and direct supervision of the Finance Analyst, the Finance Assistant is responsible for effective delivery of financial services, transparent utilization of financial resources and management of projects finances to support the GF grants. This will be done in accordance with UNDP rules, policies and procedures, the grant andย corporate agreements with the GF, and working in partnership with national stakeholders, Sub-recipients (SRs) and Sub-sub-Recipients (SSRs) and close coordination with the GF (including Local Fund Agent), CCM technical partners and UN entities, the GF/HIST.ย
The Finance Assistant will promote a collaborative, client-oriented approach, ensuring close collaboration with the GF grants operations, programme in the Country Office and other UNDP units for resolving complex finance-related issues and information delivery.
ย Duties and Responsibilities ย Support implementation of operational and financial management strategiesย focusing on achievement of the following results:
ย Assist in Ensuring the management of Programme budgets and functioning of the optimal cost-recovery systemย focusing on achievement of the following results:
Assist in preparing and monitoring projectsโ budgets in Quantum and ensure that the budget in Power BI System is in line with the approved detailed budget. Assist in monitoring of budgets and reporting on the budget utilization. Timely review of cash position for SRs and SSRs to ensure sufficient funds for their implementation and appropriate disbursements. Timely review commitment control in Quantum to monitor budget availability and cash available in Quantum; andย Monitoring and ensuring that contributions from the Global Fund are transferred to UNDP and applied in Quantum on a timely basis. Prepare budget revisions, as required, and maintain updated the projects information in Quantum Analyze and provide reasons for the budget variances between the actual and budgeted expenditures. Preparation of all types of vouchers for GF related projects and PO vouchers for GF programme along with supporting documents.Ensures proper control of the Programmeโs accountsย focusing on achievement of the following results:
Proper control of the supporting documents for payments and financial reports for GF. Analysis and elaboration of proposals for the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; travel claims and other entitlements are duly processed and receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures; andย Timely take corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.Supports capacity building and knowledge sharing knowledge sharing on financial matters focusing on achievement of the following results:
Capacity building of SRs and SSRs on overall financial management. Synthesis of lessons learned and best practices in finance and share corporately.ย Contributions to knowledge networks and communities of practice Competencies ย Core competencies: Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineย Think Innovatively:ย LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements ย ย Learn Continuously:ย LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackย Adapt with Agility:ย LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible ย Act with Determination: ย ย ย ย LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentย Engage and Partner:ย LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationshipsย Enable Diversity and Inclusion:ย ย LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination ยCross-Functional & Technical competenciesย
Business Developmentย ย ย ย
Knowledge Generation:ย ย Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated needBusiness Managementย ย ย ย
Working with Evidence and Data:ย Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making. Working with Evidence and Dataย :ย Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making. Customer satisfaction/ Client Management :Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns covering useful information, informing conclusions and supporting decision-making.Administration & Operationsย ย
Documents and Records Management:ย ย ย ย Overall document (hard or electronic) management; registry and retention policy including storing and archiving.Financeย ย
Accounting (General):ย Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations. Financial Reporting and Analysis:ย ย ย Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Audit:ย Ability to examine and verify accounts and records Required Skills and Experienceย Education: Secondary education with specialized certification in accounting and/or finance. A university degree in finance or accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.ย Candidates with accountancy certification from an internationally accredited institute of accountancy will have a distinct advantage. Candidates without certification but with relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
Experience:
Minimum 5 years (with high school diploma) or 2 years (with bachelorโs degree) of progressively responsible finance and accounting experience at the national or international level is required. Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages. Knowledge of IPSAS and/or IFRS is desired.ย Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets Web-based management systems such as ERP financials and database packages. Knowledge of IPSAS and/or IFRS is desired. Experience in management of budgets and administration and implementation of operational strategies. UN or NGO experience an asset.ย Strong knowledge of UN or UNDP financial rules, policies, and procedures, is an asset.ย Strong knowledge of Global Fundโs financial policies and procedures is an asset. Proven Knowledge of payment processing. Proven report writing experienceยRequired Language:
Fluency in English is required
DisclaimerImportant information for US Permanent Residents ('Green Card' holders)ย
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ย ย UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. ย Applicant information about UNDP rosters ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ย
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