Grade: G6
Publication date: 06 July 2023
Application deadline (midnight local time): 20 July 2023
Vacancy no.: ANKARA/DC/GS/2023/16
Job ID: 10989
Department: RO-EUROPE
Organization Unit: CO-ANKARA
Location: Ankara
Contract type: Fixed Term
The recruitment process for National Officer positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations.
In order to support the best informed process in the filling of the above-mentioned vacancy, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
Conditions of employment
- In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
- Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
- Any extension of contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
To consult the vacancy notices and apply, please see the following links:
- Currently serving staff (WLT, FT, ST, SST) should access the ILO Jobs module of ILO People (FAQs)
- External candidates (including consultants, interns, daily contacts holders and staff at ITC-ILO in Turin)
Introduction
The position will be funded under the Development Cooperation project โWorkplace Compliance through Labour Inspection Guidance and Social Dialogue (WPC)โ. The project is funded by the EU and linked to CPO TUR 158 (Outcome 1 -Strong Tripartite Constituents and Influential and Inclusive Social Dialogue and Outcome 7- Adequate and Effective Protection for All).
The overall objective of the project is to contribute to the creation of a more decent work environment for all women and men in Tรผrkiye. For reaching this intended aim, the project proposes to i) improve the institutional capacity of Directorate of Guidance and Inspection (DoGI) of the Ministry of Labour and Social Security (MoLSS) and the social partners to increase workplace compliance and b) improve the workplace compliance through strengthening guidance services and awareness raising on decent work.
Directorate of Guidance and Inspection and social partners are among the target groups of the project.
The ILO will be operationally and technically responsible for the referred project which will be implemented and managed by the ILO. Directorate of Guidance and Inspection is the Beneficiary of the project.
The Finance and Procurement Assistant will be responsible for providing administrative and financial support for the timely delivery of the expected project results, including but not limited to preparation of financial documents, entering data into ILOโs financial system and drafting correspondence. S/he will work closely with the Finance and Procurement Officer and be ready to take any other duty or responsibility assigned by the Senior Project Coordinator. S/he will undertake the duties and responsibilities detailed under Section 3.
2. Reporting lines:
The Finance and Procurement Assistant will report to the Senior Project Coordinator under the overall supervision of the Director of the ILO Office for Tรผrkiye.
Description of Duties
1. Provide administrative and financial support for the timely delivery of the project results and assist in the procurement of services and supplies in line with ILOโs financial rules and regulations.
2. Assist in the preparation of the Statement of Expenditures of the various events and maintain project financial records.
3. Record and reconcile project expenditures, payments, statements, reports and other data as required.
4. Follow-up on deliverables, advance, progress and final payments for all types of contracts (external collaboration contracts, purchase orders for services & goods) under the project.
5. Prepare acceptance of services & goods, submit them for review and signature of relevant project officers and collect and compile all documentation (invoice, acceptance of good and services, etc) for the preparation of payments.
6. Process the payment requests and perform the necessary tasks by using the ILOโs internal integrated resource utilization system (IRIS) and software.
7. Process and examine project budget information and data in accordance with instructions and make necessary abstracts and computations for the Finance and Procurement Officer.
8. Assist in the financial preparation, budget realization and revisions by calculating and compiling cost estimates/market research and projected budget requirements. Summarize information reflecting current obligations, delivery rates and budgetary implications.
9. Maintain regular files and verify data on project expenditure and keep inventory records of the project.
10. Draft correspondence on finance and procurement matters.
11. Prepare background material, such as working papers and tables and graphs for briefing and financial reports.
12. Conduct market research to identify potential service providers/vendors, maintain the list of them, prepare documentation for tenders (RFQs, RFBs), and send the documents to potential service providers/vendors and/or arranging for the publication of tender announcements. Communicating with them to ensure ILO procedures are followed during the procurement process.
13. Collect and compile the tender bids, assist the evaluation panel, prepare evaluation reports, and collect panel members' signatures per ILO procurement procedures.
14. Assist in the preparation and regular updating of the draft procurement plans for the project.
15. Provide support, when necessary, in the preparation and running of project workshops and meetings.
16. Perform other duties as may be assigned by the Senior Project Coordinator and the Director of ILO Office for Tรผrkiye.Required qualifications
Education
Completion of secondary school education.
Experience
- At least 6 years of operational or administrative support work experience, of which at least two years in financial and procurement operations support services.
- Experience of working with an enterprise resource planning (ERP) system.
- Expertise and familiarity with UN, EU and/or ILO procedures will be an assetLanguages
- Excellent command of English and Turkish both oral and written.
Competencies
Among nine ILO core competencies, following competencies are particularly important for this position:
Quality Orientation, collaboration, client orientation, orientation to learning & knowledge sharing, ability to organize work of own and others paying attention.
Others:
- Good understanding of the main principles of finance and budget.
- Ability to use other software packages required by work (Excel, Word, Power Point).
- Good knowledge of clerical practices and procedures, and knowledge of administrative and financial practices.
- Demonstrated ability to apply finance and accounting methods.
- Ability to maintain financial records and prepare clerical accounting reports and statements.
- Ability to search and retrieve information from databases and compile reports.
- Ability to communicate in an appropriate and clear manner.
- Demonstrated responsible behaviour and attention to detail.
- Ability to work in a multicultural environment and gender-sensitive attitude.
- Must display a high standard of ethical conduct and exhibit honesty and integrity.Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Applicants will be contacted directly if selected for a written test and/or an interview.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as uch as Zoom, Teams, Skype and teleconference, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including interviews.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.