Job Summary:
The Finance and Grants Assistant will support the Finance Officer and Manager to coordinate and perform financial management and other activities to ensure successful implementation of the EpiC project in Uganda. S/he will perform accounting and financial duties for the project including preparation, review and processing of documentation to support payments through electronic and banking platforms. S/he will select and apply established financial and grants management procedures appropriately and update the supervisor on status of the projects as required. The Finance and Grants Assistant will also support the financial aspects of grants to local partners.
Accountabilities:
Prepares and monitors monthly expenditures for projects by analyzing financial data and providing monthly reports to internal and external stakeholders.
Serves as a principal source of information on fiscal policies and procedures including federal funding rules and advises management on existing options or alternatives to make appropriate business decisions.
Establishes and manages accounting record keeping systems and procedures for tracking and reporting.
Assists with reviewing invoices and preparation of annual project proposals for renewal.
Provides financial support to project team managing grants to local partners.
Provides support to local partners on submitting invoices and financial reports as needed.
Works with project leaders to resolve problems associated with monthly expenditures and project budgets.
Communicates with management and project leaders regarding proposal development and monitoring of budgets to ensure projects adhere to budget constraints and meet completion. โ Performs other related duties as assigned by the supervisor.
Applied Knowledge & Skills:
Strong knowledge of concepts, practices, and procedures with Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control theories and practices.
Working knowledge of general office practices and administrative procedures.
Excellent oral and written communication skills.
Excellent quantitative and analytical skills.
Strong critical thinking and problem-solving skills.
Demonstrated spreadsheet and database software skills.
Ability to handle complex and confidential information with discretion.
Ability to work well with others and verify and analyze financial data, identify errors and prepare reports.
Problem Solving & Impact:
Works on problems of diverse scope that require analysis of data and evaluation of identifiable factors.
Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
Decisions made generally affect own job or specific functional area.
Supervision Given/Received:
Has no supervisory responsibility.
Receives instructions on new assignments.
Reports to the Finance and Grants Officer.
Education: **
Bachelor's degree in Administration, Accounting/Finance or its equivalent.
A partial or full CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants) qualification
Experience: **
Typically requires 3+ years of accounting or finance experience in a similar environment.
Articulate, professional and able to communicate in a clear, positive manner with client and staff.
Must be able to read, write and speak fluent English.
Prior experience in a non-governmental organization (NGO).
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time. โ Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Ability to travel domestically less than 10%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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