Under the overall supervision of Resource Management Officer and the direct supervision of Sr. Finance Assistant , the Finance Assistant will be responsible for the following duties: (These duties are generic and thus not all inclusive nor are all duties carried out by all Finance Assistants)/
Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations; Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget; Extract & input data from various sources in financial or accounting systems; Assists in Analyzing Financial data related to all activities across mission; Assists in financial monitoring of projectsย Assist in providing guidance in accounting, budget and financial related issues; Assists in implementing office costs projectization & follow up for any related issues Assists in the preparation of IOM Donor Financial reports in accordance with IOM & Donor guidelines, & supports addressing the related comments of RAS & ROย Assist the Program managers with providing verification of financial expenditure and perform required recoding and allocation in accordance with IOM regulations and established procedures in coordination with RMO and Finance Officer Assist in following up on the timely clearing the projects commitments and reflected in financial reports Assists in issuing the IOM donor invoice Assist in the preparation of the payroll by executing validity checks on monthly payroll results; Performs Review of all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith; Verify vendor claims for accuracy and conformance with IOM finance policies and instructions; Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; Assists in Donor, Internal & External auditsย Assists in clearing out standing issues relatedย Project Balance Reviews (PBR) Provide assistance to all staff services such as document retrieval, travel ,follow-up commitments Cash payments etc. Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards; Provide assistance to all staff services such as travel, expense claims, document retrieval Support in the Petty Cash of the office in absence of Treasury staff Perform other related duties as required. Qualifications for Internal Candidates ย ย Education High school degree/certificate with minimum five years of relevant work experience; or,ยBachelorโs Degreeย from an accredited institution with minimum three years of relevant work experience Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience
For this position, fluency in English language is required (oral and written).
ย Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies โ behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies โ behavioural indicators (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.