Org. Setting and Reporting
The position is located in Financial Services (FS) of the Pension Administration of the United Nations Joint Staff Pension Fund (UNJSPF). The Budget Unit of Financial Services supports all entities of UNJSPF (Pension Board Secretariat, Pension Administration, Office of Investment Management) in the preparation, submission and presentation of the Funds Budget. The incumbent reports to the Chief Financial Officer, who is responsible for the overall budgetary, financial and accounting operations of UNJSPF.Responsibilities
Within delegated authority, the Budget Officer will be responsible for the following duties:
•Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies.
•Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; assists in securing approval from the General Assembly.
•Ensures legislative mandates are accurately translated into programme budgets.
•Drafts and issues instructions for the proposed budget and performance report preparation, including templates, for functional leaders and all entities of the Fund
•Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
•Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements of the Fund in compliance with the UN budget guidance and the financial rules of the Fund.
•Provides detailed input with respect to resource requirements for budget submissions to the Pension Board prior to finalizing the budget submission to the Fund’s governing bodies.
•Provides substantive support to the Pension Board and relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
•Facilitates the calculation of the cost of services provided to the United Nations Secretariat for the secretariat of the United Nations Staff Pension Committee and liaises with and provides input to the UN Secretariats Office of Programme Planning Finance and Budget.
•Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
•Manages and monitors budget implementation and recommends reallocation of funds as necessary.
•Monitors expenditures to ensure that they remain within authorized levels.
•Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
•Prepares budget performance submissions.
•Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
•Provides substantive support to relevant intergovernmental and expert bodies.
•Prepares monthly reconciliations of the amounts payable and receivable from the United Nations under the Service agreements between the United Nations and the Fund.
•Calculates, apportions and invoices Member Organizations of the Fund
•Controls travel expenditures for the Pension Board Members charged to the regular budget of the United Nations.
•Undertakes the establishment, redeployment and abolition of posts in UMOJA.
•Supports the preparation of the Fund’s annual financial statements under IPSAS/IAS with respect to the Fund’s administrative expense.
•Converts and reconciles the administrative expense in UMOJA (modified cash bases) to accrual bases under IPSAS.
•Liaises with all other entities in the Fund to establish and maintain records for fixed and intangible assets.
•Provides advice and guidance, including training, to UNJSPF staff on budgetary and financial policies and procedures, including results-based budgeting.
•Participates in Fund internal and external meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence.
•Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.
•Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
•Ensures the integrity of financial and management systems and the controls that underpin them.
•Provides support with respect to representation of the Fund in meetings of legislative organs.
•Plans, organize, manage and supervise the work of the Budget Unit.
•Incumbents may be asked to perform other related duties.
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master’s degree or equivalent degree) in Business Administration, Finance, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years progressively responsible experience in finance, administration, budget, business administration or related field is required.
Experience in the research and analysis of budgetary policies and procedures and formulating recommendations for management, financial reporting under IPSAS, as well as the United Nations UMOJA system is desirable.
English and French are the working languages of the United Nations Secretariat. For this position fluency in English (both oral and written) is required; working knowledge of another official UN language is desirable.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
The UNJSPF is an inter-agency body established by the United Nations General Assembly in 1949. The Pension Fund pays benefits in 17 currencies to about 80,000 beneficiaries who reside in more than 190 countries, and services more than 130,000 participants who work in the 25 Member Organizations of the Pension Fund. The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat.
Any candidate from a member organization of the UNJSPF applying for this post is considered as an internal candidate provided he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.
Appointment at the United Nations is subject to mandatory adherence to the United Nations Financial Disclosure Programme.
The UNJSPF is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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