Grade: NOA
Vacancy no.: DC/ADDIS ABABA/NO/2025/02
Publication date: 31 January 2025
Application deadline (midnight local time): 28 February 2025
Job ID: 12709
Department: RO-Africa
Organization Unit: CO-Addis Ababa
Location: Addis Ababa
Contract type: Fixed Term
Contract duration: One year
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
Introduction
While forcibly displaced persons face specific vulnerabilities, including psychological trauma, lack of opportunity and protection risks, host communities also struggle to pursue their own development efforts in an environment that has been transformed by a large influx of newcomers. As displacement has become increasingly protracted, responses are focusing more on durable solutions backed by more dignified, inclusive, and comprehensive programmes for refugees and the communities that host them.
In response to the challenges facing both host communities and refugees, a new partnership initiative titled: โPROSPECTS - Partnership for improving Prospects for host communities and forcibly displaced personsโ, has been launched by the Government of the Netherlands that brings together the International Finance Corporation (IFC), the International Labour Organization (ILO), the UN Refugee Agency (UNHCR), the UN Children's Fund (UNICEF) and the World Bank. The Partnership has is concluding a first Phase of the Programme (2019-2024) and at the same time, starting a second phase of another four-year period (2024-2027) where partners will join their efforts to develop a new paradigm in responding to forced displacement crises in 8 countries (Egypt, Ethiopia, Iraq, Jordan, Kenya, Lebanon, Sudan, and Uganda).
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The overall ILOโs vision within the programme is to strengthen decent work in countries impacted by forced displacement to mitigate stress factors at all levels and support inclusive socio-economic enablers for access to labour markets and empowerment of host communities and of forcibly displaced populations.
The ILO will bring to the programme significant expertise and experience in supporting enabling environments to underpin inclusive socio-economic growth and decent work, strengthen labour markets and promote access to improved working conditions and fundamental rights at work, including through the involvement of its tripartite national constituents. The ILO will stimulate labour market demand and immediate job creation through employment-intensive investment, local economic and business development and promotion of specific value chains and market systems, and support to strengthen inclusive social protection systems.
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It is against this background the PROSPECTS is seeking to hire a National Finance and Administrative Officer, based in Addis Ababa, to support M&E functions of the Programme in Ethiopia and Sudan.
PROSPECTS Programme
The ILO's vision within the Partnership is: To strengthen decent work in countries impacted by forced displacement to mitigate stress factors at all levels and support inclusive socioยญeconomic enablers for access to labour markets and empowerment of host communities and of forcibly displaced populations.
The PROSPECTS Programme aims to achieve the overall impact of Inclusive Policy environments and improved sustainable living conditions for women, men, girls and boys in refugee and vulnerable host communities in Ethiopia by 2027, and in Sudan by 2025, through focusing on strengthening the socio-economic enabling environments for the communities that host different forcibly displaced populations (IDPs and refugees) to ensure sustainable decent work, training and education opportunities, as the policy, legislative and regulatory frameworks facilitate this integration process.
Main purpose
Within the policy and procedural requirements established by the ILO and the programme, the Finance and Administrative Officer will support the financial management of the Partnership programme in Ethiopia and Sudan, work in close cooperation with Finance and Administrative Assistants based in Ethiopia and Sudan and ensure that the financial, administrative, procurement and contract management of the project are conducted in compliance with the ILO's relevant rules and regulations. The incumbent will facilitate capacity building workshops for Partners on ILOโs Financial Rules and regulations aimed an ensuring Partner adherence to ILOโs expectations.
Reporting lines
The position works under the supervision of the PROSPECTS Chief Technical Advisor for Ethiopia and Sudan and will receive further technical guidance from CO Addis Ababa Sr Operations Officer and the Regional Administrative Services in ILO ROAF.
Within the ILO, the primary internal contacts will be the Operations Officer under CO Addis Ababa, Finance and Administrative Officers in CO Addis Ababa the PROSPECTS Technical Officer and Deputy Programme Manager for Sudan, and the National Programme Coordinators of the PROSPECTS Programme in Ethiopia and Sudan, who are coordinating the implementation, technical and Financial reporting. Further internal contacts will include the ILO Country Office Addis Programme Unit, which coordinates ILOโs Programme and Budget interventions in the Country Office, as well as the ILO Global FCO of the PROSPECTS Programme.
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Externally, the position requires engagement with Implementing Partners, ILO Constituents and partner agencies such as IFC, UNICEF, UNHCR, and the World Bank, all of which are part of the PROSPECTS Programme, with the expectation that the official will support improvements on adherence of Implementing Partners to ILO financial regulations when implementing project interventions.
Main duties and responsibilities
The Finance and Administrative Officer will have the following duties and responsibilities:
- Assist in delivery of financial operations and accounting services covering responsibilities, for accounts payable, accounts receivable, approval of payments, external payment authorisations (EPAs) and office financial clearance (OFCs), accounts reconciliation, billing, monthly closing of accounts, forecasting, year-end closing of accounts. Provide support for preparation of the budget proposals and estimates for all sources of funds.
- Assemble and present statistical information. Maintain financial records of allocations, expenditure control data and reconciliation statements of expenditures for all sources of funds. Assist in the monitoring of the operations of US dollar and local currency accounts and ensure an adequate balance of deposits. Keep custody of the accounting records for office imprest account.
- Compute payroll for office and project personnel. Execute appropriate payments to staff and for locally purchased goods and services. Ensure the preparation of monthly imprest reports. May serve as certifying officer for the disbursement of funds.
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- Provide advice and assistance to officials and experts in preparing project budgets, project document revisions and budgets for other activities. Assist and guide project management in monitoring project funds as well as in maintaining the internal financial controls of projects.
- Responsible for the issuance, processing, control and conservation of documents relating to a variety of personnel actions and monitor and ensure that these actions are taken in accordance with established policies and procedures.
- Monitor, process and document transactions concerning staff entitlements, benefits and privileges, and provide guidance and information to staff on rules, regulations and procedures