Description

Job Title:Finance & Administrative Officer

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

FUNCTION

The Finance and Administrative Officer will be responsible for providing substantive support for accounting aspects of the Country Office. This position will be accountable for the maintenance of accounting related systems, implement accepted methods of accounting and assure proper internal controls, and perform guided assessments of controls related to financial activities, reporting and compliance. This position shall apply critical thinking to manage the business of the Country Office, in a fast-paced, ever-changing environment. The Finance and Administrative Officer will apply and reinforce general accounting standards and Heifer's policies and procedures.

ESSENTIAL CHARACTER TRAITS:

Financial acumen; tech savvy; action oriented; plans and aligns; optimizes work processes; ensures accountability; drives results; collaborates; communicates effectively; courage; and instills trust and nimble learning.

RESPONSIBILITIES

(including approximate percentage effort)

DELIVERABLES

1. Support the Country Office in accounts management to ensure compliance. (25%)
   1. Facilitate accurate and timely transactions that will feed into donor reporting, dashboards and other key donor deliverables.
   2. Record all transactions in the accounting system and coordinate with team members to complete all accounting procedures to produce monthly financial statements in accordance with local Generally Accepted Accounting Principles (\"GAAP\") or International Financial Reporting Standards (\"IFRS\").
   3. Complement ongoing documentation and implementation of industry standards in accounts management and compliance.
      1. Ensure regulatory and organizational compliance of accounting transactions within the Country Office and support global consolidation of financial statements. (25%)

         I. Facilitate requests related to independent external audits and other agreed-upon

         procedures providing financial information and follow-up.

         II. Reconcile all transactions in the accounting system to the general ledger and financial reports.

         III. Register and maintain fixed assets in the accounting system.

         IV. Manage the staff expenditure and reimbursement process.

         V. Ensure adequate documentation for payments to vendors and \"partners\", checking accuracy of invoices and other supporting documents.

         VI. Support responses to queries on the status of payments, accounts, expenditures, and obligations and resolve any discrepancies.

         1. Provide support on pre- and post-award financial and accounting management to ensure compliance with donor agreements. (25%)
            1. Support processes for project budgeting and reforecasting.
            2. Support review of budget requests for timely processing of fund releases.
            3. Monitor project burn-rates.
            4. Monitor compliance with grant agreements.
            5. Support preparation of accurate and timely donor reporting, dashboards, and other key donor deliverables.
            6. Ensure ongoing documentationand implementation of industry-standard grant management and compliance procedures.
            7. Prepare and maintain accurate and timely periodic reporting, dashboards, and other key deliverables to senior management.
            8. Conduct regular and timely expenditure review.
            9. Monitor donor agreement reporting dates and respond to compliance inquiries related to donor requests.
            10. Assist in providing administrative and accounting support to staff and project \"partners\" through trainings and field monitoring.
            11. Support \"partners\" and cooperatives in submission of reports.
            12. Assist in monitoring project \"partners\" to ensure implementation of Heifer policies and program impact.
                1. Provide administrative support to fixed asset, inventory, supply chain and logistics processes(20%)
                   1. Manage day to day office administration.
                   2. Manage procurement and all purchases related to goods and services, including quotations, comparative tables, contracts and ensure compliance with Heifer's and/or the donor's standards.
                   3. Provide adequate and timely logistical support for office operations and other activities.
                   4. Ensure upkeep of office facilities and fixed assets.
                   5. Maintain seamless filing and record keeping system for travel and trip reports, attendance and leave approvals.
                   6. Coordinate and/or facilitate local and international travel arrangements, meetings, conferences.

                      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                      1. May perform other job-related duties as assigned (5%)

                         other duties assigned by his/her supervisor or designee.

                         Minimum Requirements:

                         • Bachelor's degree in accounting, plus three (3) years of related experience.

                         Preferred Requirements:

                         • Knowledge of Farmer Producer Organizations

                           Most Critical Proficiencies:

                           a) Knowledge of the NGO business sector; knowledge of institutional funders for international development, a plus.

                           b) Ability to navigate financial and non-financial data gathering and analytics; technically adept with ability to quickly learn and maximize usage of technology and software; effective user of Microsoft Office Suite with intermediate skill in MS Excel.

                           c) Practical knowledge of the local country generally accepted accounting principles and fiscal statutes.

                           d) Experience with accounting systems

                           Essential Job Functions and Physical Demands:

                           a) Ability to work under pressure, perform multiple tasks and manage consistently competing priorities, comfortable in rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.

                           b) Ability to effectively train individuals and teams using participatory methodologies.

                           c) Ability to work with delicate personnel situations and to maintain confidentiality.

                           d) Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.

                           e) Constant sitting and working at a computer for extended periods of time.

                           f) Constant face-to-face, electronic and telephone communication with colleagues and the public.

                           g) Ability to prepare documents and other materials in a well-designed and attractive format, with attention to detail

                           h) Willingness and ability to work outside of normal business hours.

                           i) Ability and willingness to travel both domestically and internationally.

                           j) Adequate physical condition necessary to travel to project sites in rural areas.

                           Deadline for Application: 15th December , 2023