Grade: G5
Vacancy no.: CAIRO/DC/G/2021/19
Publication date: 18 July 2021
Application deadline (midnight local time): 17 August 2021
Job ID: 11055
Department: RO-Africa
Organization Unit: DWT/CO-Cairo
Location: Cairo
Contract type: Short Term
Contract duration: 6 months temporary starting 1 October 2023
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for National Officer positions is subject to specific local recruitment criteria.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
Introduction
The Egyptian National Child Labour Survey (2010) reported that there is a total of 1.8 million working children in Egypt, out of which 1.6 million children are engaged in hazardous or unlawful forms of work.
The Government of Egypt has expressed strong political will to accelerate actions on the elimination of child labour. Accordingly, with the support of ILO, the Government of Egypt, led by the Ministry of Labour (MOL), launched the National Action Plan for Combating Child Labour and Supporting Families (2018-2025) (NAP). In the NAP, Egypt identified roles and objectives of the Governmental agencies, employersโ and workersโ organizations responsible for assisting children in or at risk of child labour and promoted joint actions towards tackling this issue.The Accelerating Action for the Elimination of Child Labour in Supply Chains in Africa (ACCEL Africa) is a Dutch funded regional project implemented in six target countries (Cรดte dโIvoire, Nigeria, Mali, Egypt, Uganda, and Malawi). It aims at contributing to the elimination of child labour in all its forms and in particular the worst forms, in the selected value chains in target countries. In Egypt, ACCEL Africa Project focus on cotton supply chain. The project seeks to promote enhanced national legislation and policies, to address the basic needs and rights of children engaged or at risk of child labour while adopting combined integrated area based and value chain approaches, to cooperate with governments, social partners, local farmers, communities, industries, and international buyers to institutionalize innovative solutions that address child labour root causes. The Project started in November 2018 and will end in Egypt in June 2024.
Reporting Lines: Under the overall responsibility of the Decent Work Team / Country Director for Egypt and Eritrea, the incumbent will perform duties under the direct supervision of the ACCEL Africa National Project Coordinator.
Description of Duties
1) Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, using ILO financial system, statements and other data for daily transactions and reports.
2) Process contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.
3) Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants, and counterparts. Draw the attention of the joint project manager to matters requiring immediate attention.
4) Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the Finance Unit.
5) Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.
6) Make travel arrangements, hotel reservations and make travel authorization forms for technical experts and Partners.
7) Provide administrative and financial backstopping and guidance for project staff and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance.
8) Consult with Finance Unit and project team on rules, regulations, and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices.
9) Prepare recurring reports as scheduled and special reports as required for donor reporting, for budget preparation, audits, or other reasons.
10) Provide support, when necessary, in the preparation and running of project workshops and meetings.
11) Perform other duties as assigned by the supervisor.
Required qualifications
Education
Completion of secondary school education, supplemented by technical courses in accounting and/or finance and administrative field.
Experience
Five years of progressively responsible project administration work; experience of working in development and socio-economic issues will be an additional asset; Experience in UN and knowledge of ILO administrative and financial rules and regulations will be a significant additional asset.
Languages
Excellent knowledge of English and working knowledge of Arabic.
Competencies
- โฆ Demonstrated extensive knowledge in appropriate software such as accounting software, MS (Microsoft Word, PowerPoint, Excel, and Adobe Reader) and ability to use other software packages required by the Office.
โฆ Knowledge and understanding of a complex body of financial and administrative rules, guidelines, and procedures.
โฆ Ability to communicate effectively in English and Arabic both orally and in writing.
โฆ Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
โฆ Good analytical skills. Ability to reason and make sound judgements.
โฆ Ability to maintain financial records and prepare clerical accounting reports and statements.
โฆ Demonstrate high standards of ethical conduct including confidentiality, accuracy, and attention to details.
โฆ Ability to evaluate correspondence and inquiries for best course of action.
โฆ Ability to respond to work related inquiries in an appropriate manner.
โฆ Ability to obtain services from other work units inside or outside the office for completion of tasks.
โฆ Ability to work on own initiative as well as a member of the team by demonstrating high level of collegiality and cooperation.
โฆ Ability to deal with people with tact and diplomacy.
โฆ Efficient organisational skills.
โฆ Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory and inclusive behaviour and attitudesRecruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
Disclaimer:
- Only those candidates that are short-listed for assessment will be contacted
- Candidates who pass the interview and have good capabilities as may be recommended by the panel, may get selected for similar positions
- The Office reserves to itself the right to appoint candidates at a level below the level of the advertised post depending on their experience
- Assessed candidates who will be considered as appointable for this position can also be offered to be assigned on a TEMPORARY position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position
- โฆ Demonstrated extensive knowledge in appropriate software such as accounting software, MS (Microsoft Word, PowerPoint, Excel, and Adobe Reader) and ability to use other software packages required by the Office.