Jhpiego seeks a Project Finance and Administration Director to oversee the financial planning, management and reporting activities for an upcoming multi-year USAID malaria project in Côte d'Ivoire. The project aims to support and strengthen both facility and community-based case7 management through provision of direct technical assistance, including training and supervision, for health care providers and community-based agents in the diagnosis and treatment of malaria.
The Project Finance and Administration (F&A) Director will work closely with the Chief of Party, Executive Management Team, Global Program Staff, and project country office to ensure timely and accurate financial, contractual and administrative management, representation, analyses and reporting to the project management team, partners and agencies external to Jhpiego. S/he will be responsible for the oversight of budgeting, monitoring and performance of all funding streams for the project. The F&A Director will also ensure financial systems and reports are compatible with standard accounting practices and follow Johns Hopkins University and Jhpiego policies, as well as USAID rules and regulations. S/he will provide capacity building, coaching and mentoring of finance staff worldwide, and local partners, by developing learning activities and materials to support capacity building. This position is directly accountable for the financial, contractual and administrative compliance of the award.
This position is contingent upon award from USAID. Ivoirian nationals are strongly encouraged to apply. Female candidates strongly encouraged to apply.
*• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award
• Oversee day-to-day coordination of financial activities ensuring cost efficiency
• Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
• Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed. Develop, implement and monitor organizational capacity building plans for local sub-partners.
• Ensure that Jhpiego human resources and administrative procedures are in place for project
• Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; conduct monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in consultation with COP
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Oversee and manage project inventory, equipment and supplies according to USAID and Jhpiego policies
• Contribute to developing work plans and annual budgets for project activities and local office costs
• Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
• Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions
• Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field preferred. • 10 years of experience managing grants or contracts of a similar scope of work and budget • Demonstrated expertise in administrative and financial management in development assistance projects • Strong financial and operational management experience with proven management skills and experience in developing and managing a donor funded grants program. • Experience in developing and managing USAID or other donor-funded projects • Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects • Experience providing financial planning and management, human resources and procurement for projects in Côte d'Ivoire. • Previous direct supervisory experience of professional and support staff • Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management • Demonstrated experience organizing resources and establishing priorities • Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels • Subcontract or subagreement financial management experience • Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions • Experience developing and/or implementing finance and accounting policies, procedures and systems • Strong interpersonal and team-building skills with significant experience building strong host country national team; • Excellent verbal, written, interpersonal, and presentation skills in English and French • Experience hiring and supervising personnel • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector • Excellent skills in facilitation, team building, and coordination • Ability to coach, mentor and develop financial and administrative capacity of project staff • In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office