Background
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ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Starting from January 2011, as per decision of the Country Coordinating Mechanism (CCM) and the Global Fund to Fight AIDS, TB and Malaria (GF), the United Nations Development Programme in Kyrgyzstan has become Principal Recipient (PR) of Global Fund grants.ย ย
A Grants Implementation Unit was established in UNDP which is responsible for implementation of all GF grants in Kyrgyzstan for which UNDP is the Principal Recipient. The Unit includes various programme, procurement, finance and M&E staff.ย
The assignment is for 12 months, subject to further extension based on performance evaluation.ย
The key results have an impact on the overall effectiveness of the project, both in the management of financial resources and in the success of the projectโs implementation.ย Good data entry, analysis and presentation of financial information contribute to the creation of a good financial management system for the project. Duties and ResponsibilitiesThe Finance Analyst ensures full compliance with UN/UNDP financial policies, regulations, and reporting systems, including implementing effective internal controls and managing client-oriented financial resources systems. Key responsibilities include: Financial Management and Compliance:ย Ensure adherence to financial regulations and policies in all activities, including the Global Fund (GF) grants. Implement robust internal controls and maintain proper records of accounts and expenditures. Ensure all transactions follow relevant procedures and regulations. Financial Planning and Reporting:ย Contribute to the preparation of financial plans, including budgeting and budget revisions. Regularly update and prepare financial reports for the GF, UNDP, and the Country Coordinating Mechanism (CCM), ensuring accurate and timely financial delivery and compliance with established budgets. Grants Management:ย Assist in the financial management of GF grants, overseeing the financial activities of sub-recipients assigned to the portfolio. Ensure financial reports are accurate and submitted on time, and that subsequent funding transfers are made in accordance with GF/UNDP regulations. Monitoring and Oversight:ย Regularly monitor financial transactions and reports to identify unusual activities or anomalies. Investigate discrepancies, and escalate unresolved issues to the supervisor as needed. Conduct monitoring visits to sub-recipients to ensure proper financial documentation management, identify issues, and provide assistance in problem-solving. Operational Support and Knowledge Sharing:ย Contribute to the development and implementation of operational strategies and procedures related to financial management within the scope of responsibilities. Provide guidance and advice to sub-recipients and contractors on financial documentation and reporting. Share knowledge with the finance team to promote effective collaboration. System and Data Management: ย Enter financial data into the Quantum, including creating requisitions, vouchers, and vendors, as well as generating Qunatum reports. Work closely with UNDP Programme Associates to request fund transfers, verify financial reports, and follow up on payment processing with the UNDP Country Office Finance unit.
The incumbent will also perform other duties as required to support the efficient functioning of the office and organization.
Institutional Arrangementย
Under the direct supervision of the Finance Manager, Finance Analyst will be responsible for ensuring the highest efficiency of the Global Fund grants financial management.ย
The Finance Analyst will process all Global Fund related payments in line with UNDP procedures, tabulate and track all relevant financial reports- Annual Financial Report, Sub-recipients reports, and Local Fund Agent (LFA) requested information.ย
Competencies Core-Competencies: Achieve Results:ย ย ย ย ย ย ย ย ย ย ย ย LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline. Think Innovatively:ย ย ย ย ย ย ย LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. Learn Continuously:ย ย ย ย LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. Adapt with Agility:ย ย ย ย ย ย ย ย ย LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible. Act with Determination: ย ย ย ย ย ย ย ย ย ย ย ย LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident. Engage and Partner:ย ย ย ย ย ย LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships. Enable Diversity and Inclusion:ย ย ย ย ย ย ย ย ย ย ย ย ย ย LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination. Cross-functional & Technical Competencies: Financial planning and budgeting: Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting. ย Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.ย Management and cost accounting: Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring.ย Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports. Effective Decision Making: ย ย ย ย ย ย ย ย ย Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications. Communication:ย ย ย ย ย ย ย ย ย ย ย ย Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels. Financial risk management: Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects.ย Ensures a culture of positive risk management. Operations Management:ย ย ย ย ย ย ย ย ย ย Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisationโs assets into the best results in the most efficient way.ย Knowledge of relevant concepts and mechanisms.ย Required Skills and Experience ย Education: A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Masterยดs) University Degree in Finance and/or Accounting is required.ย Or a first-level university degree (bachelorโs degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.ย Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.ย Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.ย Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).ย Candidates with MBA or master's in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible forย shortlisting. Experience: Applicants with a Masterโs degree (or equivalent) in a relevant field of study are not required to have professional work experience.ย Applicants with a Bachelorโs degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in accounting, finances and/or audit.ยRequired Skills:
Knowledge of finance legislation of the Kyrgyz Republic;ย Expert knowledge of Excel spreadsheets and database package; Experience in the usage of computers and office software packages (MS Word, Excel, etc.).Desired Skills:
Knowledge of UNDP/UN procedures would be an asset; Experience in working with, or Global Fundโs financial policies and procedures is an asset; Knowledge of 1C program is an asset; Experience in conducting audit will be an asset; CAP, ACCA certificates are considered as an asset.ยRequired Languages:
Fluency in English, Russian and Kyrgyz is required.ยProfessional Certificates:
Trainings in accounting/finance confirmed by certificates. Disclaimer ย Applicant information about UNDP rosters ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.ยย Non-discriminationย
ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย ย
ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ย ย
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