Job Title: Field Programme Officer (National staff)
Department: Programming
Division: Programme Implementation
Duty Station: Kharkiv, Ukraine
Line Manager: Team Leader
Line Management Responsibility: N/A
Position Type: Full-time
Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the worldโs response to conflict situations.
Overview
NP first established a presence in Ukraine in 2014/2015 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022. NP occupies a unique space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to front-line volunteer collectives to directly contribute to the sustainability and safety of their actions.
Job Summary
The role involves offering operational and monitoring support to field teams, including logistics, administration, finance, and monitoring. The FPO contributes security and context updates, provides administrative support, and ensures the field office and assets are well-equipped, maintained, and secure. Additionally, the FPO assists in monitoring and evaluating project outputs and outcomes.
Key Responsibilities
- Act as a liaison between Team Leaders and country office departments for operational needs in field sites.
- Prepare accurate and authorized finance packages, ensuring correct documentation.
- Monitor HR and admin documents and systems for all field staff.
- Provide logistical support as needed, including travel, procurement, and document handling.
- Oversee the functioning and maintenance of the NP field office.
- Coordinate fleet management and travel plans with logistics and safety departments.
- Update activity reports on Salesforce and provide timely data for donor reports.
- Assist Team Leader in monitoring and evaluating project outputs and outcomes.
- Provide translation support, including translating NP training materials into Ukrainian.
- Support field teams in coordinating programming activities and maintaining relationships with stakeholders.
- Act as a security and safety focal point, ensuring compliance with safety standards and conducting monthly safety checks.
- Perform other tasks as required by the field team.
Qualifications
- Degree or diploma in business administration or related field, or 1-2 years of relevant NGO or administrative experience.
- Minimum of an Advanced Certificate of High School.
- Excellent spoken and written English skills.
- Fluency in spoken Ukrainian/Russian with translation abilities.
- Proficiency in Microsoft Word, Excel, and email.
- Understanding of the humanitarian context in Ukraine and basic administrative/HR practices.
- Strong critical thinking, problem-solving, and planning skills.
- Commitment to Nonviolent Peaceforce's mission and values.
- Experience working in a team and building relationships in a multi-cultural environment.
- Willingness to travel to field sites, including locations with high insecurity, and adapt to rapidly changing security conditions.