External Relations Officer

The External Relations Officer is a member of the IIASA Communications and External Relations (CER) department and is responsible, together with the external relations team, for developing and implementing engagements between IIASA, its member countries and other external stakeholders.

main areas of responsibility

• Managing the relationship with the IIASA network of 20+ National and Regional Member Organizations (NMOs/ RMOs) handling communications and being their point of contact. The External Relations officer is the key liaison person between member organizations and IIASA.

  • Organizing and coordination of visits, conferences, and events relating to external relations, and NMO and RMO engagement (at IIASA and abroad) including delegate coordination and on-site organization.

  • Development and maintenance of a system to report value of membership to NMOs and RMOs, i.e., metrics for engagement (research collaborations, publications, people and staffing, capacity building, policy impact, and awareness of IIASA).

  • Highlighting activities with NMOs/RMOs via various IIASA communication channels, and monitoring social media activities together with colleagues from the communications team.

  • Initiation of strategic initiatives for NMOs and RMOs, target member countries and other stakeholders (research partners, funders, international fora etc.).

  • Updating IIASA member information products (e.g., information sheets and slides packs) and preparing statistical reports on IIASA visitors, conference participants and travel of IIASA scientists.

  • Working with IIASA researchers to develop research collaborations, NMO and RMO specific events and helping to developing co-funding opportunities.

  • Working in collaboration with other IIASA departments to gather accurate/up-to-date data; and to coordinate and promote the development of activities with NMOs and RMOs.
  • Building and implementing necessary administrative systems and processes relating to external relations and member country engagement i.e., for official visits to member countries, for conferences and events, and other activities.
  • Monitoring budgets for all travel/conference costs and managing all related administrative processes.
  • Preparing information packs, publications, and gifts for visits (to and from the member countries), conferences and events, working in collaboration with the Directorate Office.
  • Occasional visits to member countries.
  • In line with the team spirit that prevails at IIASA, the incumbent may occasionally work on other tasks assigned by their superiors, that might not be directly related to this appointment but where the post holder has relevant experience and skills, and/or a shortage of immediate personnel capabilities requires such.

    qualifications, experience and requirements

    • An academic degree in political science, international relations, a scientific field or other relevant area.
    • Experience in external relations in an international organization or national organization with international focus.
    • Excellent, proven writing skills, knowledge of science writing beneficial.
    • Experience in event planning and delivery (in person and virtually); knowledge of virtual facilitation and presentation tools.
    • A good understanding of academic research and the impacts of science on society/policy.
    • Excellent interpersonal, diplomatic and presentation skills, and respect for a multi-cultural environment. Highly organized and detail oriented.
    • Dedicated team player with strong networking skills.
    • Full fluency in English with excellent written and oral communication skills; knowledge of other languages of member countries an asset.
    • Knowledge of protocol an asset.
    • Willingness and flexibility to travel on occasion.

      appointment terms

      Candidates should be available to take up the position in June 2024, or as soon as possible thereafter. We offer an initial fixed-term, full-time employment contract for one year, with the intention to extend to an open- ended contract thereafter.

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      Duties will be carried out at the IIASA premises in Laxenburg, near Vienna in Austria.

      We offer

      • An attractive salary which is exempt from income tax in Austria and negotiable, based on the qualifications, skills and experience of the selected individual and at least EUR 40,000.00 gross per annum (subject to deductions for health insurance and/or social security).

        IIASA salaries are:

      • Not directly comparable with other employers in Austria, due to the unique legal status and privileges granted to IIASA.
    • Subject to the principle of income aggregation (Progressionsvorbehalt in German).

      additionAL BENEFITS

    • Educational subsidies for children of school age enrolled in private schools in Austria.
  • A generous annual leave entitlement.
• Relocation allowances and paid home leave for international hires.

Further details here.

About IIASA

IIASA is committed to a working environment that promotes equality, diversity, tolerance and inclusion within its workforce. This is reflected in our Core Values. We encourage qualified candidates from all religious, ethnic, and social backgrounds to apply. In the case that candidates are equally qualified, preference will be given to applicants from countries where IIASA has a Member Organization.

Further Information

For further information about this opportunity please contact:

Ms. Barbara Kreissler, Head of Communications and External Relations

For general information about working at IIASA, please contact:

recruitment@iiasa.ac.at

Applications

To apply for this opportunity, you will need to provide the following documents in English: