External Relations Officer

Tags: international relations English Environment
  • Added Date: Thursday, 21 July 2022
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External Relations Officer

The External Relations Officer is a member of the IIASA Communications and External Relations (CER) department and is responsible, together with the external relations team, for developing and implementing engagements between IIASA, its member countries and other external stakeholders.

main areas of responsibility

  • Initiation of various strategic initiatives for IIASA National Member Organizations (NMOs), Regional Member Organizations (RMOs), target member countries and other stakeholders (research partners, funders, international fora, etc.).
    • Organizing and coordination of visits, conferences, and events relating to external relations, and NMO and RMO engagement (at IIASA and abroad) including delegate coordination and on-site organization.

    • Development and maintenance of a system to report value of membership to NMOs and RMOs, i.e., metrics for engagement (research collaborations, publications, people and staffing, capacity building, policy impact, and awareness of IIASA).

    • Building and maintaining the relationship with external relations and NMOs and RMOs by handling communications and being their point of contact.

    • Highlighting activities with NMOs through the various IIASA communication channels, and monitoring social media activities together with colleagues from the communications team.

    • Updating IIASA member information products (e.g., information sheets and slides packs) and preparing statistical reports on IIASA visitors, conference participants and travel of IIASA scientists.

    • Working with IIASA researchers to develop research collaborations, NMO and RMO specific events and helping to developing co-funding opportunities.

    • Working in collaboration with other IIASA departments to gather accurate/up-to-date data; and to coordinate and promote the development of activities with NMOs and RMOs.

    • Building and implementing necessary administrative systems and processes relating to external relations and member country engagement i.e., for official visits to member countries, for conferences and events, and other activities.

    • Monitoring budgets for all travel/conference costs and managing all related administrative processes.

    • Preparing information packs, publications, and gifts for visits (to and from the member countries), conferences and events, working in collaboration with the Directorate Office.

    • Occasional visits to member countries.

    • In line with the team spirit that prevails at IIASA, the incumbent may occasionally work on other tasks assigned by their superiors, that might not be directly related to this appointment but where the post holder has relevant experience and skills, and/or a shortage of immediate personnel capabilities requires such.

      qualifications, experience and requirements

    • Subject to deductions for health insurance and/or social security.
  • Not directly comparable with other employers in Austria, due to the unique legal status and privileges granted to IIASA.
Subject to the principle of income aggregation (Progressionsvorbehalt in German).

In addition

Educational subsidies for children of school age enrolled in private schools in Austria. A generous annual leave allowance. Moving and settlement allowances and paid home leave for employees in scientific and professional categories hired from international locations. Assistance for newcomers to Austria with visa, work and residency permit applications. Support finding accommodation in Austria.

Further details here.


IIASA is committed to a working environment that promotes equality, diversity, tolerance and inclusion within its workforce. This is reflected in our Core Values. We encourage qualified candidates from all religious, ethnic, and social backgrounds to apply. In the case that candidates are equally qualified, preference will be given to applicants from countries where IIASA has a National Member Organization (NMO).

Further Information

For further information about this opportunity please contact:

Mr. Gansen Pillay, Acting Head of Communications and External Relations

For general information about working at IIASA, please contact:



To apply for this opportunity, you will need to provide the following documents in English:

A cover letter outlining your motivation for and fit to the position A detailed Curriculum Vitae Deadline for receipt of applications: until filled

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