Expedited SVN_Supply Chain Associate (Warehouse)

Under the overall supervision of the Head of Resources Management (HoRM) and direct supervision of the Supply Chain Officer (SCO) and in close collaboration with relevant units at Headquarters, Regional Office and the Administrative Centres, the successful candidate will be responsible and accountable for the Warehouse Management activities in Ethiopia.

1. In close coordination with the Procurement team, Support the overall warehousing administration, receiving the goods from vendors/transporters and verify the quantity/quality to confirm all meets the same specifications have been ordered, including updating the warehouse records and database, handing over the goods to the operations whenever required. 
2. Monitor that all warehousing transactions are done in line to IOM internal guidelines and assist in management of commodity accounting, data quality and integrity in close coordination with head of supply unit in Ethiopia 
3. Provide regular update on the warehouse inventory records upon completing for each activity and submit the updated warehouse inventory report to Supply Chain Officer on weekly basis. 
4. Ensure all the original shipping documents are well received in case of receiving new arrival shipments like, packing lists, waybills, bills of lading and the shipping invoices. 
5. Obtain the proper authorization from the relevant Program Approver or their designated officer before releasing any goods from warehouse. 
6. Verify compliance with warehouse policies and verify that the appropriate templates/forms are used for each specific activity. 
7. Conduct regular check/reconcile inventory with the data generated from Oracle, ensure items are labeled and update Oracle data accordingly. 
8. Ensure that Program Managers have access to the warehouse inventory and coordinate with program staff to develop and implement a distribution plan, ensuring that goods are delivered within the project implementation timeline. 
9. Generate and distribute the dead stock report to Program Managers, request a distribution plan, and ensure that these items are delivered and documented accordingly. 
10. Monitor that expired, damaged, lost, or obsolete stock is properly disposed of according to the internal procedures established in the Warehouse Manual and SOP. All disposals must be approved by the Procurement Authority in the Mission. 
11. Prepare Quality Inspection reports to be submitted to Manila Supply Chain Unit (MSCU) Global Quality Assurance (QA)/ Global Quality Control (QC) for review and update internal QC/QA system reporting. 
12. Register samples received against bids for technical evaluation. Assist in the sample evaluation and inspection arrangements and disposing them after expiration of contract/long term. 
13. Assist in maintenance of test records and reports. These reports to include –weekly and monthly reporting (instrumentation and control devices, KPI on Quality, rejected shipment, corrective action plans and reports on bid sample evaluation work). 
14. Keep the relevant units such as Warehouse, Programme, Procurement and Logistics informed about the status of rejected goods and consignments that require follow up or replacement or require penalty application. 
15. Perform any other duties as may be assigned. 

    EDUCATION

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • University Degree in Business Administration, Management, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or, 
    • High school diploma with five years of relevant professional experience 
    • Certification in Procurement, Logistics, Warehouse inventory and asset Management or Supply Chain Management is an advantage 

      EXPERIENCE

      • Experience providing support to supply chain management, asset management, warehouse inventory management and logistics and working with vendors and service providers. 
      • Experience with warehouse inventory management process.  
      • Experience working with IOM/UN Supply chain, warehouse inventory management, asset management and Logistics Rules and Procedures is an advantage 
      • Experience working in an international organisation in a multi-cultural setting an advantage. 

        SKILLS

        • High level of computer literacy 
        • Knowledge of ERP system/ORACLE highly desirable 
        • Ability to work with national and international institutions.  
        • Ability to prepare clear and concise report;  
        • Demonstrated ability to and exercise sound judgment; 
        • Excellent communication and negotiation skills