Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Infrastructure is an operational unit within IOM Coxโs Bazar, Bangladesh. The unit is integral to the Rohingya Refugee Response implemented by the International Organization for Migration (IOM) with funding from various international donors. Infrastructure Unit activities include site planning, medium-complexity infrastructure projects, primarily roads, bridges, health and community facilities and various types of site rehabilitation works, including drainage, pedestrian access, earth stabilization and installation of solar street lighting throughout the camps and โout of campโ sites in Coxโs Bazar District, Bangladesh.
Under the overall supervision of the Head of Humanitarian Assistance and Operations in Coxโs Bazar and direct supervision of the Infrastructure Coordinator theย Programme Support Assistant (Infrastructure)ย will be responsible and accountable for assisting the day to day administrative activities of Infrastructure unit.
1.ย ย ย ย Provide administrative and logistical support to Infrastructure staff for all project sites.
2.ย ย ย ย Monitor existing resources such as Infrastructure stationery stock and phone credit; estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services for the Infrastructure staff.
3.ย ย ย ย Maintain records of projects files and documents related to Procurement, HR and Finance.
4.ย ย ย ย Provide HR assistance with close collaboration with IOM COX BAZAR HR department for the operations of the Infrastructure unit by ensure monthly payment of all Enroute staff. Maintain record of attendance sheet and necessary evidence.ย
5.ย ย ย ย Assist to compile weekly and monthly reports for all projects / cash advance in a timely manner and with accuracy, regularly updating and sharing the report with the Infrastructure coordinator and all the relevant staff members.
6.ย ย ย ย Liaise with engineers on the vendor payments and support Infrastructure unit by processing Purchase Request (PR)
7.ย ย ย ย Work closely with finance and supply chain unit on tracking payments and preparing Request for Payment (RFP), for ensuring timely payment.ย
8.ย ย ย ย Perform such other duties that may be assigned by the Supervisor(s).
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Education
- University degree or diploma, preferably in Administration, Management or equivalent combination of training and experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience
- At least ย two years of experience or four years for candidates holding school diploma, in administrative, financial and logistics assistance of a public or private institution, of which at least 1 years must be related to program assistance for humanitarian work in Bangladesh.
- Experience working with international organizations.ย Skills
- High level of computer literacy (MS Office Word, Excel, Outlook).
- Capacity to work effectively and harmoniously with colleagues from various professional backgrounds.
- Ability to work under difficult conditions and outside normal working hours while maintaining security awareness.
- Excellent communication skills both oral and written in English and Bengali
- Ability to prepare clear and concise reports.
- Strong strategic, analytical and creative thinking skills.
- Ability to cooperate and coordinate with other units, implementing partners, NGOs and government departments
- Personal commitment, efficiency, flexibility and drive for results.ย
- Demonstrated gender awareness and gender sensitivity. Languages
- ย For this position, fluency in English and Bangla is required (oral and written).
- ย Working knowledge of Rohingya language is desirable. IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.