Expedited SVN Senior Programme Assistant, for internal candidates only

​​Under the overall supervision of the Chief of Mission (CoM) in Ukraine and the direct supervision of the National Project Officer (SME Boost), the successful candidate will contribute to implementation of IOM Ukraine economic recovery activities that focus, inter alia, on employment opportunities, Micro-, Small-, and Medium-Enterprises (MSMEs) support and diaspora engagement.​ 

​1. Actively participate in the planning, coordination, implementation, reporting and monitoring of MSDL projects activities.  

​2. Assume overall responsibility MSDL project activities as assigned by the supervisor. 

3. ​Compile, summarize, analyse, and present information/data on specific MSDL-related topics, highlighting noteworthy issues for the consideration of appropriate parties. 

4. ​Coordinate with Resource Management Unit as required for effective project implementation, to initiate requests, obtain necessary clearances, and ensure that the MSDL project processes are run in line with IOM guidance and procedures, etc. 

5. ​Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.  

6. ​Draft correspondence on MSDL-related issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation. 

​7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops. 

​8. Respond timely and/or coordinate the response with relevant colleagues and organizational units to complex information requests and inquiries; present MSDL work to external partners. 

​9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.   

​10. Lead as necessary on beneficiaries, consultants and implementing partners (IPs) selection and contracting processes, monitor work of contracted parties and report any non-compliance to the supervisor. 

​11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.  

​12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; supervise other staff as assigned.  

​13. Perform other related duties as assigned. 

Education

• ​​High school diploma with six years of relevant experience; OR, 
  • ​Bachelor’s degree in Political or Social Sciences, Economics, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.  Experience
    • ​Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;  
      • ​Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  
        • ​Understanding and ability to clearly communicate about key areas in labour migration and economic development, knowledge of the context in Ukraine is desirable.  
          • ​Experience in working with MSMEs, Ukrainian government and civil society is an asset.  Skills
            • ​​Good knowledge of the migration and sustainable development related subject areas dealt with by the Organization;  
              • ​Excellent planning, organization and coordination skills; 
                • ​Proven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite.  Languages
                  • Fluency in ​English and Ukrainian​ is required (oral and written).  IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
                  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
                • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
              • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
            • Courage: Demonstrates willingness to take a stand on issues of importance.
          • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
          • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
        • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
      • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
    • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.