III. DUTIES:ย
The intern will assist in the following duties and responsibilities:
No Duties and responsibilities % of timeIn this section list the primary responsibilities and tasks of the position.ย ย
(Include percentages for each duty.)
Provide support for effective records control in the office
Scanning and ensuring proper digital filing of all office documents related to implementing agents, government institutions, individual as required, that must be retained in support of corporate policies. Creating online records to be kept in archive as well as those to be disposed-off by distinguishing them by category of creation as per guidance by the Head of unit. Creating a file with hyperlink to some of the documents linking the hard copies and online ones Management of diplomatic pouchย
55% 2Deliver effective support on Registry office business management
Maintain administrative control records. Management of the archive as per rules governing records management Proper control of documents received for various purposes as well as outgoing mails Maintain physical files and records as per officeโs metadata and taxonomy 35% 3Other:
Support other/ad hoc activities as seen relevant and needed. 10%IV. REQUIREMENTS AND QUALIFICATIONS
Education:ย
Candidates must meet one of the following educational requirements:
currently in the final year of a Bachelorโs degree; or currently enrolled in a Masterโs degree; or have graduated no longer than 1 year ago from a masterโs degree or equivalent studies.Field of study:ย Information systems, administrationย or equivalent.ย
IT skills:
Knowledge and a proficient user of Microsoft Office productivity tools; Electronic records managementLanguage skills:
Englishrequired; French knowledge is added advantage. Knowledge of other UN languages is an advantage.Other competencies and attitude:
ย Interest and motivation in working in an international organization; ย Good analytical skills in gathering and consolidating data and research for practical implementation; Outgoing and initiative-taking person with a goal oriented mind-set; ย Communicates effectively when working in teams and independently; ย Good in organizing and structuring various tasks and responsibilities;ย ย Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Responds positively to feedback and differing points of view; Consistently approaches work with energy and a positive, constructive attitude.V. INTERNSHIP CONDITIONS
UNDP internships are not remunerated. All expenses connected with the internship will be borne by the intern or her/his sponsoring entity; UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship; Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship; Interns must provide proof of enrolment in health insurance plan; Interns are not staff members and may not represent UNDP in any official capacity; Interns are expected to work full time but flexibility is allowed for education programmes; Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.