Creative Associates seeks a Director of Finance for an upcoming USAID-funded Task Order in Colombia. The Director of Finance will provide overall financial management and oversight for the project procurement, and logistics. S/he will work closely with the Chief of Party (COP) to align project resources with project activities. This position will also be a liaison with the Home Office to ensure full compliance with regulations and policies with regard to implementation of effective internal controls.
USAID/Colombia's Venezuela Response and Integration (VRI) IDIQ will help Colombia respond to the social, political, and economic disruption caused by sustained mass migration from Venezuela. VRI will increase socio-economic integration by strengthening public systems and economic.
The initial $36-$40 million Task Order, Migration Management, will support the national-level policy framework needed to formalize migrants, build local government capacity to meet receptor community needs, and counter xenophobia. Migration Management will help create the legislative and administrative framework and eliminate barriers to carry out subsequent VRI IDIQ TOs that strengthen economic opportunities and health and education services. Task Order will strengthen Colombian Government's migration management capacity to document and track migrants and refer them to municipal level services, and to promote social integration and acceptance of migrants.
Reporting and Supervision:
The Director of Finance will report to the Chief of Party.
- Establish and maintain financial management and accounting control systems for program expenditures in line with Creative policies and U.S. government (USG) rules and regulations;
- Ensure that the project meets all donor contractual requirements and complies with donor policies and regulations;
- Receive and account for all funds for the project (performing weekly and monthly cash checks).
- Liaise between Creative Associates' field and headquarters offices;
- Participate in ongoing analysis, forecasting and review of project expenses;
- Participate in budget planning and realignments as required;
- Track the transfer of funds between headquarters and the field office, and manage accounting and finance records of in-country expenses, including developing spreadsheet programs for tracking and monitoring all financial project activities, and maintaining spreadsheets with current project expense data;
- Provide Project Director/HQ updates on the status of fund requests and work with Finance and Contracts (F&C) in Washington, DC to ensure the timely transfer of funds;
- Submit wire transfer requests for field offices to F&C for processing;
- Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements;
- Review and process invoices and in-field fee payments in accordance with Creative accounting procedures and contract policies;
- Work closely with field-based subcontractors to ensure budgets, projections, and invoices are completed according to Creative/USAID policies and procedures;
- Manage personnel and payroll office staff and procedures;
- Maintain project financial and contractual files;
- Develop financial procedures manual;
- Provide financial management and systems training for project staff;
- Maintain a database of accounting documents, in both electronic and hard copy;
- Consolidate accounting data into a monthly return to be forwarded to Headquarters in paper and electronic copies;
- Prepare the requisite financial documents and vouchers;
- Draft quarterly and annual financial reports on financial status of project expenses and budget information and forward to F&C for review and approval by the Controller;
- Coordinate with USAID regarding the management of U.S. dollars and local currencies;
- Ensure monthly field expense reports;
- Travel to field offices when necessary; and
Other related duties as assigned.
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M.S. degree in accounting or financial management desired; B.S. degree with at least eight (8) years of experience required;
Demonstrable financial management experience on USG-funded programs and experience in field-based accounting, including USG policy, procedures, and reporting requirements.
Public or private sector management, financial analysis, cost accounting and relevant experience preferably in developing countries;
Demonstrated capacity to supervise a complex financial management or general ledger system; and
Fluency in Spanish and English.