About FHI 360:
For more than 50 years, FHI 360 has been advancing equity, health and well-being through data-driven, locally led solutions to improve lives today and build a more equitable tomorrow.
Job Summary:
The Deputy Chief of Party (DCOP) will provide technical guidance on the subject matter aspects of one or more large functional areas, improving policies, projects, or delivery of service for the anticipated USAID-funded Strengthening Systems for Health Security (SSHS) project in Peru, aimed at building robust capabilities in preventing, detecting, and responding to infectious disease and health threats and ensuring national and global health security (GHS). The DCOP will provide final authorization and approval of the technical portions of proposals and project design, based on the design and direction set by technical leadership, plan, execute, and finalize projects according to strict deadlines and within budget, and acquire resources and coordinates the efforts of team members and external clients to deliver projects according to plan. The DCOP will manage and define the projectโs objectives and oversee quality control throughout the completion of the project(s) life cycle, lead project activities and sub-activities and assist with project implementation. The DCOP will creates work plans based on goals, ensure project activities are on track with work plans, with technical expertise informing project implementation and evidence-based interventions. The DCOP will oversee project timelines and budgets, assist in the development of donor reports and presentations, and provide significant input to business development. The DCOP may assist the COP in managing other professional staff members and collaborates with other sectors to integrate work plans, budgets, and multi-sector interventions, which are essential for the success and sustainability of the project.
This position is located in Lima and is contingent upon successful award to FHI 360.
Project Management:
Provide technical leadership in a specific technical component and/or project-wide activity
Manages and oversees the development of projects from initiation to completion.
With technical oversight, provide technical leadership in the design, development, planning, implementation, and capacity building of project staff in coordinating and managing the implementation of project activities, delivering quality and accountability.
Develop and deliver a project management plan encompassing all the details of a project to the team members.
Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
Ensures technical implementation is consistent with best practices in the industry/subject and meets client/funder contractual obligations for one or more large functional areas
Develops tools for the design and implementation of specific technical components of the project.
Defines project scope, goals, and deliverables that support business goals and strategic vision of management.
Develops and delivers the technical portion of the project plans, documentation, training, presentations and budget proposals within the given resource and financial constraints
Identifies, work on problems of moderate to complex scope that require evaluation of variable factors, resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.
Lead the day-to-day technical and operational activities of assigned projects; Evaluates the progress of the project on a regular basis.
Builds, develops, and grows partnerships vital to the success of the project.
May supervise technical staff members, sub-contractors, and others implementing technical project work.
Oversees entire projects with focus on minimizing risk across multiple projects, monitors budgets, and scope to ensure successful execution of project deliverables and completion of project.
Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company and maintain a constructive dialogue and technical exchange with field counterparts and technical staff members of implementing partners.
Keeps abreast of the latest strategies, tools, and terminologies used in project management worldwide to adopt and increase productivity.
Project Administration:
Demonstrate good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions, with some supervision.
Function at the advisor capacity with oversight of technical project administrative and finance compliance, technical deliverables, and team management. (Includes projects and consultants).
Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
Develop a schedule for project completion that effectively allocates the resources to the activities.
Track delivery of project outputs, review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
Determine the objectives and measures upon which the project will be evaluated at its completion coordinate requests from CO (Country Office) for technical assistance.
Track project outputsโ delivery and monitors staff membersโ LOE (Level of Effort) needs to ensure adequate coverage of resources; Execute the project according to the project plan.
Author reports on the project for management and for funders.
Communicate with funders as outlined in funding agreements.
Develops best practices and tools for project execution and management.
Business Development and Proposal Management Support:
Builds, develops, and grows partnerships vital to the success of the project.
Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
Leads aspects of business development and project design efforts
Lead design activities, sub-components of a larger project or overall design of some smaller awards
Leads project design tasks and approach to project tasks and may lead project level tasks in multiple task areas.
Financial Management:
Monitor and approve all budgeted project expenditures.
Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
Manage all project funds according to established accounting policies and procedures.
Ensure that all financial records for the project are up to date.
Prepare financial reports and supporting documentation for funders as outlined in funding agreement.
Personnel Management:
Coaches, mentors, and manages project team to ensure quality, efficiency and compliance with project and company standards/policies.
Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
Develop tools and techniques for delegating tasks according to the skills of every team member and also to evaluate the performance of all team members.
Ensure that all project personnel receive an appropriate orientation to the organization and the project.
Project/Program Reporting:
Draft sponsor financial and technical reports.
Collate and upload output and deliverables data to sponsor data systems.
Prepare and deliver presentations to sponsors on progress.
Help in the development and review of work plans.
Create technical content, own the content, and they are a true expert at an advanced level
Gather and aggregate data to provide a summary/high-level overview.
Applied Knowledge & Skills:
Works independently and with other agencies to build local community acceptance.
Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
Strong knowledge of project management software and other technologies.
Strong negotiator and problem solver.
Excellent oral and written communication skills.
Demonstrated project and personnel management skills.
Ability to influence, motivate, and collaborate with others.
Ability to adapt and resolve problems/issues to bring project to completion.
Creating and Managing Systems and Processes.
Recognizes the need for standardization and balances client and organization needs in systems design.
Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
Problem Solving & Impact:
Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
Problems are complex and require analysis of situations and data with evaluation of a range of factors.
Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.
Supervision Given/Received:
Manages staff and external project members to achieve goals and vision of project from initiation to completion.
Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.
Typically reports to the Chief of Party.
Education:
Minimum of bachelor's degree or its international equivalent in public health, Health Administration, Management, Social Work, or Business Administration with a focus on public health, social sciences, or a related field; or a related field; Masterโs degree preferred.
Experience:
Typically requires a minimum of 8+ years of relevant experience with progressively increasing responsibility designing, implementing, managing, and leading large development programs involving multiple partners, stakeholders, and geographic target areas in a developing country; preference for experience managing USAID-funded programs, 2+ years of line management experience required.
Demonstrated ability through previous experience leading a technical activity through evidence and data-driven decision-making.
Demonstrated ability through prior work experience to liaise with senior government officials, dignitaries, executives of non-governmental organizations (NGOs), government agency, private organization, for-profit business community, and senior members of the donor community.
International or domestic (US) program development or project management preferred.
Peruvians are encouraged to apply
Proficiency in English language. Proficiency in Spanish preferred.
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Ability to travel domestically at least 25%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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