INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job : Country Finance Coordinator
Code: SR-60-9123
Duty station: Kyiv with frequent travels to field locations
Starting date: 15/04/2023
Contract duration: 12 months
Reporting to: Country Director
Supervision of: Deputy finance coordinator, finance officers
Functional Supervisor: Regional Finance Coordinator
Type of duty station: Non-family duty station
General context of the project
The war broke out in Ukraine in February 2022. Since then, millions of people have fled to the neighboring countries, raising a big concern on how to manage such an immense flux of people. Shortly after the outbreak of the conflict INTERSOS set up its emergency response from Ukraine in April 2022. Currently the team in Ukraine is operating across two main operational hubs for East and South. All INTERSOS interventions are ded in a programmatic approach to respond to the multisectoral needs of the conflict affected population, focusing on Protection, Health and NFIs response serving internally displaced persons (IDPs), their host communities in areas of displacement, and emergency humanitarian assistance in frontline and newly accessible areas. The project portfolio in Ukraine is supported by several donors and in line with its localisation strategy, INTERSOS works with different local partners across all oblasts of intervention.
General purpose of the position
Define, coordinate and monitor the implementation and management of finance strategies, policies, internal control and all financial administrative in the mission, in line with the context and operational challenges and INTERSOS protocols, standards and procedures, and with the Regional Finance Coordinatorโs directions, in order to provide accurate, transparent, timely and reliable financial information to the organization and third parties on the allocation of resources in the projects.
Main responsibilities and tasks
Strategy and budget
As an active member of the Senior Management Team, participate in the definition of the missionsโ objectives and strategies planning, implementing and monitoring the financial operational and budget needs, anticipating changes and challenges and planning accordingly, in order to ensure budget is appropriate
Define the financial strategy for the mission and the country, assessing and mitigating the financial risks of the mission, and the project economic and financial plan together with the of Mission and ing with the Project Managers
Provide regular and adequate indicators to monitor the financial position of the mission and provide relevant cost analysis, regularly monitor of expenses vs budget, analyse variances and suggest corrective actions when needed
Provide support to the of Mission on drafting new projects and budget preparation
Accounting and Treasury
Ensure the accounting process is efficient and accurate, foreseeing an adequate level of verification and segregation of duties based on the dimension and the staff of the mission. The accounting database must be compliant with the INTERSOSโ standard accounting practices, reconciled on a monthly basis following the standard internal control mechanisms and enforce an effective monitoring of payment of suppliers, social/tax institutions and staffs salaries
Coordinate the efficient management of the treasury including to ensure the smooth running of operations and maintain control on security risks. This includes among other things, definition of minimum levels of cash, cash-flow forecast for projects and NGO, management of local bank accounts, bank/cash reconciliation, transfer of funds to field bases, relations with banks and/or other financial institutions at mission level, identify in advance the financial issues and cash crunch
Compliance
Ensure proper implementation and respect of INTERSOS policies and guidelines and compliance with donors procedures, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures and tools for optimized management of the mission's financial resources
Sensitize key executive staffs as coordinators, budget holders and relevant management on financial risks and the extent of their financial responsibilities
In laboration with Regional Finance Coordinator manage the funding agreements with donors e.g. coordinating and preparing proposals and financial reports and managing donor contracts
Ensure the implementation of a relevant mission organizational set up and a reliable internal control system, in order to meet all financial obligations while keeping financial ethics respected within the mission and making use of the New Accounting Information System, or when not available, using the tools and templates provided by the procedural protocols
Administration and HR
Is responsible for mission administrative-accounting documents and all finished project documentation. Submit to the Regional Finance Coordinator and the HQ Finance Director the accounting reports and the supporting official documentation on individual projects and contracts
Collaborate with HR department to accomplish the administrative requirements related to staffs related matters
Coordinate and oversee the monthly and yearly closing of accounts guarantying that the statement reflects the financial reality of the mission
People management
Is responsible for the management, supervision and development of the finance team, including coaching, training, motivating and ensuring their capability, detecting potential conflicts and finding solutions when necessary
Participate to the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staffโs development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he is accountable for
Logistics
In laboration with the Logistics Coordinator ensure the proper execution of goods, works and services procurement processes in conformity with INTERSOS and donorsโ guidelines
Required profile and experience
Education
Essential degree in Economics/Finances
Professional Experienceย
Minimum 5 years of experience in a similar position
Essential four yearsโ experience in budget management and in team management
Desirable previous experience with NGOโs in developing countries
Professional Requirements
People management skills and ability to work in a team
Sense of organization, management and planning;
Excellent interpersonal skills, diplomacy and partnership approach
Flexibility and ability to work in a difficult context, under pressure and in an often uncomfortable environment
Essential computer literacy (word, excel, finance DB and internet)
Strategic vision
Languages
English mandatory
Mission language desirable
Personal requirementsย
Teamwork and cooperation
Service orientation
Behavioural flexibility
Commitment to INTERSOS principles
HOW TO APPLY:
Interested candidates are invited toapply following thelink below:ย
https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/6530ef5860d1920028d03569/ย
Please note that our application process is made of3 quick steps:register(including your name, email, password and citizenship),sign-up andapplyby attaching yourCV inPDF at. Through the platform, candidates will be able to track their applicationsโ history with INTERSOS.ย
Please also mention the name, position and contact details ofat least three references: two line managers and one HRreferent. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.
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