CONSULTANCY DETAILS
Location: Flexible
Preferred time frame for completing review: Octoberโ December 2023
Deadline for proposals: September 12th, 2023
Potential sites to visit: Menarbu in Roon Island, Watkidat in Kei Besar Island and Kilitay in East Seram Island
Maximum budget: $30,000
PROJECT DATA
Project/Program Title: Eco-system Approach to Fisheries Management (EAFM) in Eastern Indonesia (Fisheries Management Area (FMA)- 715, 717 & 718)
GEF Project ID: 9129 (project), 9060 (program)
WWF (Agency) Project ID: G0009
Implementing Agency(s): World Wildlife Fund (WWF) GEF, Conservation International (CI) GEF
Executing Agency: Ministry of Marine Affairs and Fisheries
Executing Partners: Yayasan Keanekaragaman Hayati Indonesia (KEHATI) โ Blue Abadi Fund
Countries: Indonesia
Focal Area(s): Biodiversity and International Waters
GEF Operational Program: GEF-6
Total GEF Approved Budget: $10,183,486
Total Co-financing Approved: $52,071,783
RELEVANT DATES
CEO Endorsement/Approval: 5/9/2017
Agency Approval Date: WWF: 12/20/2019 CI: 05/09/2017
Implementation Soft Start Date: WWF: 12/23/2020 CI: 05/15/2018
Implementation Start of Activities: WWF: 05/04/2021 CI: 03/15/2018
Project Completion Date (proposed or actual): WWF: 12/31/26 CI: 03/14/2023
Period to Be Evaluated: May 9, 2017 through time of review
World Wildlife Fund, Inc. (WWF) policies and procedures for all GEF financed full-sized projects require a midterm review (MTR). The following terms of reference (TOR) sets out the expectations for the MTR for the project: Eco-system Approach to Fisheries Management (EAFM) in Eastern Indonesia: hereafter referred to as the โProject.โ The technical consultant selected to conduct this evaluation will hereafter be referred to as โevaluator.โ
The Project Objective is to contribute to coastal fisheries in Indonesian FMAs 715, 717 and 718 by delivering sustainable environmental, social and economic benefits and demonstrating effective, integrated, sustainable and replicable models of coastal fisheries management characterized by good governance and effective incentives. The Project was organized into four components, with Component C implemented by CI-GEF and executed by KEHATI, and Components A, B and D implemented by WWF-GEF and executed by MMAF:
Component A: Implementing Enabling Conditions for EAFM in FMA 715, 717 & 718. Component B: Implementing EAFM Tools to support EAFM in FMA 715, 717 and 718. Component C: Sustainably Financing the Protection of Coastal Ecosystems and EAFM Activities in FMA 715 and 717. (Implemented by CI-GEF)Component D: Implementing Knowledge Management, Monitoring and Evaluation for Sustainable Coastal Fisheries in FMA 715, 717 and 718.
For more details on the project please see the WWF-GEF project website: https://www.worldwildlife.org/projects/eco-system-approach-to-fisheries-management-in-eastern-indonesia-fisheries-management-area-fma-715-717-718
Responsibilities
SCOPE AND OBJECTIVE FOR THE EVALUATION
WWF is seeking an independent consultant or team to undertake a midterm review (MTR) of the Project. The scope of the MTR will cover the WWF GEF financed components and no activities under co-financing. The CI-GEF implemented portion of the project will be operationally complete at the time of the midterm review due to a different start date for WWF-GEF implemented portion. That said, all activities to date should be included in the analysis.
The objective of this evaluation is to examine the extent, magnitude, sustainability and potential for project impacts to date; identify any project design or management issues; assess progress towards project outcomes and outputs; and draw lessons learned that can improve the project effectiveness, efficiency and sustainability of project benefits. Based on this assessment, it is expected that the evaluator will provide feasible recommendations that could be applied for the remaining duration of the project.
EVALUATION APPROACH AND METHODOLOGY
The evaluation will adhere to the relevant guidance, rules and procedures established by WWF[1] and align with guidance from the GEF Evaluation[2] and Ethical Guidelines.[3] The evaluation must provide evidenceโbased information that is independent, participatory, transparent, and ethical. The evaluator must be unbiased and free of any conflicts of interest with the project. The evaluator is expected to reflect all stakeholder views and follow a participatory and consultative approach. There should be close engagement with government counterparts, the GEF operational focal point, the Executing Agency project management unit (PMU), partners and key stakeholders. Contact information will be provided.
The Evaluation process will include the following, with deliverables marked by โ*โ :
Inception meeting.Desk review consisting of, but not limited to: Project governance documents (e.g. agreements);Project Document and CEO Endorsement Letter;Relevant safeguards documents, including WWF GEF Agency Categorization and Compliance memos, Environmental and Social Management Framework, Resettlement Policy and Process Framework, Indigenous Peoples Planning Framework, Grievance Redress Mechanism, sub-project safeguards screens, if applicable; Gender mainstreaming strategy;Annual Work Plans and Budgets (AWPBs);Project Progress Reports (PPR) including Results Framework (RF) and AWPB Tracking;GEF Agency reports, including Project Implementation Reports (PIRs) and Project Implementation Support Mission (PrISM) reports;Tracking Tool reports, if applicable;Relevant financial documents, including financial progress reports; co-financing monitoring tables and co-financing letters, and audits;Meeting minutes for Project Steering Committee (PSC) and relevant virtual meetings with the WWF- GEF and CI-GEF Agencies and support team; andOther relevant documents provided by the Executing Agency and partners. Inception draft* and final report* that outlines evaluation methodology and approach; Field visits with PMU and project partners, as necessary and feasible;Interviews, discussions and consultations with executing partners, GEF Operational Focal Points (OFP), Project Steering Committee (PSC) members, beneficiaries, WWF-GEF Agency and support team; Project Management Unit, and others;Site visit debrief (if applicable) / presentation* of initial findings to project management team and other partners as feasible;Draft report* not to exceed 50 pages (excluding annexes) shared with GEF and CI Agencies and PMU for review, feedback and approval. A sample outline is provided; andFinal approved MTR report* that has incorporated feedback and corrections, feedback log and documentation from the review.EXPECTED CONTENT OF THE EVALUATION REPORT
The Midterm review report will include the following (see Annexes for details):
Information on the evaluation process, including when the evaluation took place, sites visited, participants, key questions, summary of methodology and rating rubric, and feedback log showing how comments on draft were incorporated;Assessment of Relevance (project design, theory of change) and CoherenceAssessment of project Results Framework plus rating of project objective and outcomes (individual and overall);Assessment of Effectiveness and ratings of Implementation and Execution;Assessment and rating of Risks to the Sustainability of project outcomes;Assessment and rating of Monitoring and Evaluation Design and Implementation;Assessment of knowledge management approach, including activities and products;Assessment of replication and catalytic effects of the project;Assessment of stakeholder engagement, gender strategy and gender-responsive measures;Assessment of any environmental and social impacts and safeguards used for the project. A review of risk category classification and mitigation measures;Assessment of Efficiency, financial management and summary of co-financing delivered;Summary table of key findings by core criteria[4] and GEF ratings, including justification and/or indicators for their determination; Key lessons tied to identified strengths or issues;Recommendations that include: practical and short-term corrective actions by evaluation criteria to address issues and findings; and reflect best practices towards achieving project outcomes and knowledge sharing / replication for other projects of similar scope.
[1] For additional information on evaluation methods adopted by WWF, see the WWF Evaluation Guidelines , published on our WWF Program Standards public website.
[2] Please see Evaluation Policy and Monitoring Policy. Please reference GEF Terminal Evaluation Guidelines, which may be adjusted for midterm reviews.
[3] Please see the GEF Ethical Guidelines as published on GEF website.
[4] See annex A
Qualifications
Required Qualifications and Experience
Masterโs degree or equivalent in Environmental or Social Sciences or related fieldMinimum 10 years of relevant professional experience (e.g. monitoring and evaluation)Noted experience with evaluation methodologiesExcellent written and oral communication in EnglishPreferred Qualifications and Experience
Recent experience conducting evaluations (for GEF financed projects is an advantage);Technical knowledge relating to project (e.g. marine fisheries management, conservation finance and/or governance, etc.);