Job Location: Port-Au-Prince with travel to field sites
General Description of the Programme
GOAL has been operating in Haiti since the country was devastated by a major earthquake in January 2010. GOAL is transitioning to a much longer-term programming approach linking relief and recovery to development through an integrated community-led development program approach. GOAL Haiti has developed a strong focus on urban development and building of resilience within communities in the Metropolitan area of Port au Prince and in the South West department. In the objectives to be compliant with every single donor that GOAL is dealing with, a process to recruit a Compliance Manager is launching.
General Description of the Role:
The main function of this position is to ensure that GOAL Haiti is fully compliant with GOAL, Donor and Government rules and regulations. The person will work across all departments including programmes, finance, logistics and HR and will work under the supervision of the Systems Director. She/he will be responsible to plan and coordinate the department activities, create awareness and ensure the implementation of donor, GOAL and Government rules and regulations, Complete the Quarterly Compliance Task List for HQ submission each quarter, Sub grantee management, monitoring and reporting, maintain GOAL Haiti hard and soft copy grant files centrally, facilitate grant management meetings and the coordination of donor audits either in country or through Dublin. He/She is also responsible to ensure the regular internal audit is conducted for all GOAL Haiti programmes and Operations and identifies potential areas of compliance vulnerability and risks. The audits will assess whether internal controls are adequate and identify improvements where necessary across all departments. The role is based in the office in Port-au-Prince but will require visits to field sites of operation and provide training as per the need.
Key Duties
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Stay informed of and ensure adherence to GOAL procedures and policies in relation to Logistics, Finance, HR and Programmes as set out in the relevant manuals. o Understand and ensure adherence to Donor rules and regulations in relation to Logistics, Finance, HR and Programmes as set out in country grant agreements and through GOAL donor guidelines and training materials (as and when required based on assigned donors).
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Understand the relevant Government rules and regulations and ensure that it is addressed by GOAL Haiti.
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In liaison with Finance and the Systems Director the Compliance Officer will handle the following tasks:
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Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues and provides general guidance on how to avoid or deal with similar situations in the future.
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Prepare, agree and coordinate periodic Internal Audit & Donor Compliance plans which fulfil the responsibility of the department, scheduling and assigning work and estimating resource needs. This will be reviewed and reassessed at least every 6 months, in co-ordination with country management. Assist in implementation as required. o Ensure the risk register is regularly updated and submitted quarterly to risk@goal.ie
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Walkthrough and test GOAL Haitiโs systems and controls, assessing whether they are operating as per policies, procedures and donor regulations (as noted above), with emphasis on finance, cash handling, logistics, procurement, fleet management, trainings, stores, HR and distributions. Modify and implement internal controls in any areas of weakness in each department.
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Make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management's response and implementation.
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Ensure regular internal audits for the head office and field office(s) with particular emphasis on; transaction testing, cash management, float transaction testing, asset management, stock keeping, vehicle operations, personnel management, beneficiary distributions and records, and general donor compliance are conducted as planned/required.
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Work closely with all staff to produce audit reports for presentation to the Roving Internal Auditor with findings and issues identified during the audit, give appropriate recommendation and actions, providing advice and suggestions on improvements to GOAL Haiti systems and procedures where appropriate and ensure work papers are adequately documented and audit evidence is sufficient. o Conduct any ad-hoc internal audit, compliance and financial investigation assignments as requested by the Systems Director and Roaming Head of Internal Audit or HQ Compliance Department, including internal audit/review of GOAL Haiti, if requested
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Maintain an up-to-date issues log and action or follow up on all outstanding issues until they are closed. o Perform tasks as per the quarterly Donor Compliance Task List and submit report on findings of same to HQ Compliance Department.
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Administration of Grant Management Meetings (This includes preparation of the yearly GMM schedule, review of sample finance, HR, Logs and programme documents and keep informed the responsible departments including senior management staff about the progress of compliance efforts, take and share the minutes etcโฆ)
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Ensure comprehensive grant file is managed in soft copy and hard copy for all grants.
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Ensure Donor/External audit is well facilitated and all required documents are submitted o Ensure that recommendations given by HQ internal and external/donor auditors are implemented accordingly.
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Work closely with the training team to provide training, capacity building and support to GOAL staff in the head and field offices to enhance their knowledge and understanding of GOAL, wrongdoing policy, Ethic policy, Donor policies and procedures and ensure proper implementation and on-going use and also to discuss changes in policies that will impact the system flow of information. Including appropriate inductor training for new employees.
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Ensure relevant department working manuals are available and are updated.
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Sub grantee management: Oversee sub-grant administration including conducting a pre award assessments, implementation, extensions, Compliance monitoring and reporting. Ensure monitoring plans are developed and implemented for all sub grants Monitor reporting, accountability and internal controls for all grant. grantees/Partners. Provide compliance guidance and consultations to sub grantees on a demand driven basis and conduct formal sub grantee training workshops.
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Ensure all financial documents are scanned and shared to Dublin accordingly (including timesheet and distribution documents).
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Ensure the scheduled field visits are conducted as planned.
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Prepare the yearly schedule for the expected donor/grant audits and alert the responsible departments.
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Conducts monthly/annual performance evaluations for staff of the department.
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Any other request made by the Systems Director
GOAL is committed to a Policy of Equal Opportunity; female candidates and persons with disabilities are particularly encouraged to apply.
Accountabilitywithin GOAL
A commitment to GOAL values and GOALโs integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOALโs policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.
Safeguarding
Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
Equal Employer Statement
Consistent with GOALโs core values of humanitarianism; integrity; respect; partnership and courage, we place a significant emphasis on equality in our working environment.
GOAL is committed to treating all its employees with dignity and respect and values diversity, which it believes enriches an organisation. To reinforce this commitment, all company activities, policies, practices and procedures are to be carried out in accordance with this global standard.
All employees share in the responsibility for fulfilling GOALโs commitment to equal employment opportunity and equal treatment. GOAL does not disriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.
GOAL believes that our strong commitment to equal opportunity and equal treatment helps to ensure that there is no unjustified discrimination in the recruitment, hiring, training and development, promotion, compensation, benefits, retention, and discipline of staff and volunteers.
GOAL aims to provide a work environment that fosters fairness, equity, and respect for social and cultural diversity, and that is free from discrimination, harassment as determined by applicable laws.
General Terms and Conditions
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.
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