Org. Setting and Reporting
This position is located in the Security and Safety Service (SSS), Division for Management (DM) at the United Nations Office in Vienna (UNOV) in Vienna. The incumbent reports directly to the Director, Division for Management (DM), United Nations Office at Vienna (UNOV). S/he will work under the overall technical supervision of the Director, Division of Headquarters Security and Safety Services (DHSSS), United Nations Department of Safety and Security (UNDSS), New York. UNDSS is responsible for providing leadership, operational support, and oversight of the security management system to enable the safest and most efficient conduct of the programmes and activities of the United Nations System.
For more information on UNOV, please visit the website: www.unov.org
Within the delegated authority, the Chief, Security and Safety Service, will be responsible for advising the Director-General/Executive Director (UNOV/UNODC) and his/her Deputy, and the Director, Division for Management (DM), on all matters related to security and safety, and s/he is responsible for all aspects of the day-to-day security and safety operations at the duty station Vienna. S/he will be responsible for the following duties:
- Maintain regular and effective communications with the Designated Official and other organizations at the duty station, i.e. IAEA, UNIDO, CTBTO.
- Develop plans and procedures for security and safety operations at the Vienna International Centre (VIC) and manage their implementation in accordance with the operational guidance and policy direction provided by the DHSSS/UNDSS.
- Implement UNDSS security and safety policies at duty station Vienna.
- Provide security reports and assessments to the DHSSS.
- Collaborate on various administrative functions, including the implementation of security and safety projects, human resources management, procurement for SSS-Vienna, performance management, budget preparation and resources allocations.
- Prepare security risk assessments for the Vienna International Centre (VIC), which fall under the responsibility of the Director-General/Executive Director (UNOV/UNODC). This also includes assessments for specific situations with security implications, such as conferences, meetings and VIP visits. Prepare and maintain personal security risk assessments for high-level officials in collaboration with the Protection Coordination Unit, DHSSS.
- Evaluate the effectiveness of physical security and safety installations in the framework of H-MOSS (Headquarters Minimum Operating Security Standards), including, but not limited to, emergency preparedness and security procedures, business continuity and crisis management planning, disaster recovery, building safety measures, fire prevention, evacuation planning. Develop and implement measures to mitigate identified risks. Provide technical expertise and advise all Vienna based organizations on matters with implications for security and safety, including administrative, building management and public relations issues.
- Direct and manage SSS-Vienna at the VIC. In particular:
o Ensure that SSS staff discharge their duties in accordance with established policies;
o Oversee and guide the compilation and review all operational planning and standard operational procedures applicable to the conduct of security operations, including procedures for special events, such as conferences;
o Supervise and control SSS-Vienna operations in accordance with the defined organizational structure and deploy security personnel under his/her authority to ensure the most effective and efficient provision for security and safety services;
o Manage personnel of the SSS-Vienna in accordance with the applicable professional standards. In consultation with the human resources office and the DSS Executive Office, develop a long-term policy for recruitment and retention of qualified security personnel, procedures for screening and evaluating new candidates, and identify new recruitment sources;
- Develop and implement security and safety training programmes for security personnel and staff members at SSS-Vienna in accordance with the DSS and DHSSS training strategies and in collaboration with the DSS Training Unit.
- Seek the provision of protection measures through Austrian authorities, coordinate joint security operations with local law enforcement agencies, other security services and diplomatic missions. In particular:
o Establish contacts and cooperate with local, district and national authorities, police, fire service and other security and safety services; determine, in cooperation with host country counterparts, threat levels and criteria for specific protection measures and coordinate their implementation;
o Implement, in cooperation with host country security agencies and permanent missions, personal protection measures for visiting Heads of State/Government, the Secretary-General and other high-level officials.
- Perform operational activities outside the headquarters duty station. In particular:
o Coordinate security measures pertaining to travel of the Director-General/Executive-Director or other senior staff, as required.
o Manage the provision of additional security services, including security risk assessments and conference security, outside the duty station, when directed by the DSS.
o Perform as an Event Security Coordinator in external conferences as assigned by the Director, DHSSS.
o Conduct Peer Reviews of other SSS locations as directed by the Director, DHSSS.
- Perform other work-related duties, as required.
• Professionalism: Demonstrates respect and sensitivity towards diversity in all its forms, in all cultural, gender and religious settings. Contributes to an environment in which others can talk and act without fear of repercussion; places confidence in and builds trust with colleagues and stakeholders. Demonstrates effective interpersonal skills and emotional intelligence, including self-awareness and contextual intelligence. Shows openness to learning and commitment to self-development. Identifies issues, researches, collects data, demonstrates situational awareness, conceptual analytical and evaluative skills and participates in the resolution of issues/problems demonstrating critical thinking, perceptiveness, judgement and decision-making. Demonstrates an ability to implement policies. Ability to make quick decisions in emergencies or when rapid response is needed. Communicates complex concepts effectively both verbally and in writing. Shows ability to prioritize, manage, and implement multiple high-level projects in a timely manner, even in fast-changing contexts. Takes ownership of accountability and supports strategies to ensure compliance with all security risk management decisions and regulations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands.
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent) in Law Enforcement, Public Administration or related area is required. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
A minimum of ten (10) years of progressively responsible professional experience in security, risk or disaster or emergency management in the public or private service areas, such as national security, military or police, or in a corporate environment is required.
Experience managing personnel or teams is required.
At least five (5) years working experience in the UN Security Management System is desirable.
Specialized experience in such areas as security programmes, risk assessments, or analysis is desirable.
Experience in using applied analytics, business intelligence, information management to advance decisions, strategies and execution is desirable.
Experience in field operations is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 June 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, China, Comoros, Cuba, Cyprus, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.
Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Applicant Profile (AP) and cover letter.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Vienna is classified in the H category (family duty station).
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.