Role & Responsibilities
Support and manage Medairโs cash and NFI programming in Ukraine. This involves assessments of markets, training of staff, coordinating with other actors, support in developing and documenting processes and procedures and effectively managing and reporting on the project.
Project Overview
Medairโs response to the crisis in Ukraine involves providing assistance to affected people in Ukraine. Current projects are in the sectors of CVA/NFI, Health, Mental Health, Shelter, and Water & Sanitation.
Workplace & Working conditions
Field based position in Ukraine, with travel to other locations within the country.
Starting Date / Initial Contract Details
As soon as possible. Full time, 12 months.
Key Activity Areas
Project Management โ Training
- Coordinate the assessment and monitoring of the markets in the regions.
- Manage the assigned Cash assistance and distribution project(s) to meet the project objectives within budget and within the allotted time frame. Report promptly any operational concerns to the line manager (e.g., projected failure to meet objectives, increased beneficiary needs, projected over or under spending on project budget).
- Train the staff involved in the cash and distribution activities and support the set-up in each location.
- Monitor & supervise project activities.
- Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans, and to provide the opportunity for feedback.
- Provide input into the integration of beneficiary participation and accountability in all aspects of the project.
- Ensure accurate and timely reporting of activities according to Medair, donor, and timeframes and formats.
- Creation or updating of ODK forms in Excel used for surveys to beneficiary households and post-distribution monitoring.
Research Support
- Provide in-country support to Research Consultant leading on research into MHPSS and Shelter as needed. Expected to include: organising data collection, recruitment and training of enumerators, coordination of field visits, security assessments, logistics requirements, in-country facilitation of meetings, regular liaison and coordination with Research Consultant etc.
Financial Management
- Monitor the data collection related to tracking of cash payments and distribution to beneficiaries.
- Manage the budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.
- Support the team where needed in the set-up and management of cash assistance and distribution modalities for the project, in alignment with the sector standards of the concerned banking institutions.
Communication and Coordination
- Develop appropriate, regular, transparent and supportive communication structures with the assigned team.
- Liaise and develop relationships with other NGOs/UN agencies, local authority structures and other stakeholders.
- Attend coordination meetings, such as regional/oblast level meetings and other.
- Ensure cross-checking of lists of potential beneficiaries with other agencies to avoid duplication of beneficiaries and overlap with other programmes.
Quality Management
- Ensure projects are implemented in line with donor requirements and in accordance with Medair, donor, country, and international standards.
- Ensure the inclusion of multichannel feedback measures, data protection considerations, and security aspects to be implemented to avoid fraud and corruption as well as unintended effects.
Team Spiritual Life
- Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
- Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
- Encouraged to join and contribute to Medairโs international prayer network.
This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.
Qualifications
- Bachelorโs degree in management, development studies, economics, social work, or other relevant areas.
- Strong leadership skills and a supportive management style.
- Very good level of English, spoken and written
Experience
- Two years of post-qualification professional experience
- Experience in report writing in English.
- Passionate about serving the most vulnerable
- Self-motivated
- Team player with excellent interpersonal skills
- Willing to support others and share workloads
- Aptitude for capacity-building
- Capacity to work under pressure and manage personal stress levels
- Ability to adapt communication strategies for different situations
- Flexible and willing to perform other relevant tasks in order to facilitate the running of the project
- Problem solver
- Strong communication, particularly verbal
- Able to prioritize and time manage
- Able to present clear and accurate data