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  • Sign Out   PreviousJob TitleCall for Interest for Consultants - Events Planner/Coordinator NextApplyID14897 LocationROME Date of issue08/13/2023 Close Date (Midnight, Rome Time)09/01/2023 Organizational UnitCommunications Division Full/Part TimeFull-Time Regular/TemporaryTemporary Assignment Duration3 months GradeP-2 Remove from Favorites

    Job Role  

    As part of the External Relations and Governance Department (ERG), the Communications Division (COM) leads implementation of IFAD’s Communication Strategy and acts variously as facilitator, partner and leader with regards to delivery of IFAD’s internal and external communication work. COM is a strategic partner for IFAD departments, divisions, offices and units in Rome and across the globe. The division has a team of expert staff in media relations, video production, writing, publishing, web and other digital media, graphic design, visual identity, brand management and internal communication to meet IFAD's communication priorities.

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    Working across COM, the consultant will provide logistical strategy, design and delivery of IFAD’s high-priority internal and external events.

    More specifically, the Consultant will:

    • Analyse the current demand for internal and external events at IFAD and make recommendations, outlining resource requirements, defining approaches and generating guidelines.
    • Plan and manage selected high-level internal and external events, ranging from webinars and town hall gatherings, to virtual, hybrid and in-presence events and conferences.  
    • Execute technical aspects of virtual events including but not limited to digital platform management (e.g. Zoom or Microsoft Teams), live streaming, run of show, and presentation of slides, video, music, and sound. 
    • Work closely with internal business owners to define the scope of the event and make recommendations to enhance audience engagement and success, while coordinating necessary content, such as background documents, agenda and speaker bios for promotion. 
    • Collaborate with responsible COM Units to arrange for design of branded elements, backgrounds and templates, as well as appropriate photographic and video content. 
    • Coordinate with IFAD service divisions to ensure interpretation and/or translation, as well as technical delivery and adherence to corporate processes.
    • Coordinate and lead technical rehearsals with the relevant staff, partners, producers and participants.    
    • Monitor impact (audience and engagement) and provide recommendations to strengthen the success of IFAD events. 
    • Represent COM in various meetings to discuss upcoming events. 
    • Complete other duties as assigned. 

      Key Performance Indicators  

      • Study the current environment, recommend an approach and generate guidelines in support of ongoing event management at IFAD, identifying resource requirements.
      • Create and maintain a calendar of IFAD events, identifying lines of responsibility through the last quarter of 2023 and into 2024.
      • Plan and manage select high-level events, including IFAD’s Governing Council and COP28, organizing and briefing internal business owners, coordinating with service providers, scheduling and leading technical rehearsals etc.
      • Research and recommend interactive tools to encourage and enhance active audience participation, on site and remotely.  

        Job Profile Requirements