Description
Heifer Nigeria seeks to engage a building consultant/firm to manage the fit-out project of its office space of a total of 455 square meter located on 10th floor, Bank of Industry Corporate building, which is currently an open floor space, with office design layout and fit out work on the designated floor. The building consultant is expected to supervise the building project plan of the selected firm ensuring the office design layout, internal finishing pattern including fit-out construction and supervision to accommodate the required features. The technical and financial quote should be submitted by September 26th, 2023, to the Procurement Administrator through [email protected]. Please quote โOffice design & Fit-out Project Supervisionโ in the subject line.
Start Date : 18th September.
Close date: 26th September
Terms Of Reference (Tor) For Short-Term Heifer Nigeria Country Office design & Fit-out Project Supervision.
Name of Signature Program:
Naija Unlock
Agresso Work order:
NG1001
Country:
Nigeria
RFP No.
REQUEST FOR PROPOSAL
Funded by:
Heifer International
RFP Release Date:
September 18th 2023
Question/ Inquiry Submission Deadline:
September 18th โ 25th September 2023
Proposal Submission Deadline:
September 26th 2023
Performance Period:
October 16th โ November 17th 2023
Electronic submission to the attention of:
[email protected]
Contact information for inquiries about this RFP:
[email protected]
I. General Information
This document is being issued to solicit applications from either an individual consultant or a consulting firm with key technical expertise in Office fit-out Project Design and Management. More specifically, the consultant or Lead consultant (in the case of a firm) should have a proven track record in modern office fit-out and design Project Management.
The Firm/Consultant is free to seek any clarification on the expected deliverables prior to the preparation and submission of the proposal. While Heifer understands that completing this assignment will require the experience of an individual or a single firm with all the requisite expertise, the successful Firm/Consultant can sub-contract components of the assignment to appropriate qualified firms. However, Heifer Nigeria should be duly informed of the plan from the onset, and this should be clearly stated in the bid as appropriate. It should also be noted that Heifer will make payments to each of the contractors based on submission and Heiferโs approval of deliverables. The award agreement will include a payment schedule with specific deliverables; all payments require 15 business days for processing after approval of deliverables.
BackgroundAbout Heifer International
Heifer International is a global non-profit organization on a mission to end hunger and poverty in a sustainable way. Since 1944, Heifer International through its work in 21 countries (in Africa, Asia, and the Americas) has supported more than 39 million people around the world to end hunger and poverty in a sustainable way, and millions more now on a pathway to living incomes. Working with rural communities across Africa for 48 years, Heifer International supports farmers and local food producers to strengthen local economies and build secure livelihoods that provide a living income. Heiferโs foundation was built on the belief that ending hunger begins with giving people the means to feed themselves, generate income and achieve sustainable livelihoods for their households. Heiferโs global vision for 2020 - 2030 is to close the living income gap for additional 10 million families. This vision is a focused approach for the African continent to support at least 6 million smallholder farmers in Africa reach sustainable living income. As a part of this commitment, Heifer has expanded its presence in Africa to include Nigeria, with a goal of supporting at least two million households to achieve sustainable living income, through (a) strategic private and public sector partnerships, (b) unlocking demand and market opportunities, (c) investing in priority value chains, and (d) leveraging innovation and emerging agricultural technologies to reach transformational scale. More information about Heifer is available at: www.heifer.org
Heifer Nigeria Country Program
Heifer International established its Nigeria Country Program in 2021, and its Signature Program for Nigeria, named โNaija Unlockโ, was designed and launched. Naija Unlock programโs aim is to support the unlocking of the potential in Nigeriaโs agricultural sector to achieve food self-sufficiency by working with smallholder farmers and local value chain actors to increase their productivity to meet local demand for food and raw material while closing the living income gap for families in the rice, tomato, and poultry value chains, with plans to add cattle, and small ruminant value chains. Naija Unlock is an evidence-based Signature Program designed to close the living income gap of smallholder farmers at scale with permanence of impact. The goal is to assist more than one million households to achieve sustainable living income by 2025, and scale to two million households by 2030, through strategic private and public sector partnerships to (a) build the social capital of smallholder farmers, (b) unlock farmersโ access to innovative financing, (c) unlock demand and market opportunities, (d) increase farmers access to mechanization and emerging agricultural innovations, and (e) increase farmers knowledge and adoption of climate-smart agricultural practices. Naija Unlock program activities are being implemented currently in five (5) states in Nigeria (Ogun, Edo, Nasarawa, Benue, and Lagos States) with plans to scale to other states with the potential to make an impact at a transformational scale.
Objective
The Project Manager Consultant is expected to supervise the construction and fit-out project plan of the selected firm ensuring the complete delivery of the approved office design layout in compliance with all approved material combinations to achieve the desired look and feel for all finishings. In this role, the supervisor will provide guidance and supervision of the project and the contractor to ensure quality and timely delivery. The office space is a total of 455 square meter located on 10th floor, Bank of Industry Corporate building, which is currently an open floor space, with office design layout and fit out work on the designated floor.
Terms of Reference (TOR)
The services to be provided by the PMC include, but are not limited to, the following:
Present an action plan (End-to-end) of how the assignment will be conducted. Day-to-day project management and coordination and prepare daily activity and progress reports. Establish a milestone-based procedure, whereby contract performance is measured and linked to attainment of results on contracted project milestones, where progress payments are justified by verifiable attainment of milestone. Undertake periodic monitoring and review of the project progress linked to results on milestone attainment, reporting performance on scope, time, and cost management, identifying potential risks, and suggesting cost effective corresponding mitigations. Develop a procedure and standard for proper project documentation and reporting at the various stages of development, implementation, and post implementation period, ensuring that all project and contract implementation lessons and experiences are well documented for capitalization and adaptation in future projects. Establish and document systems, procedures, and processes for effective management of contract implementation, enquiries, claims, issues, disputes, variations and risks between contractors and HPI. Perform materials and supplies compliance and quality checks. Ensure enforcement and compliance of safety and environmental protection standards and procedures by contractors, consultants, suppliers and manufacturers of goods and services in the critical path of project completion. Review the submitted project related documents from vendors and 3rd parties where applicable. Provide technical supports for procurement, architectural, management, monitoring & evaluation. Provide technical representation for Heifer Nigeria in the project. Ensure that the contractor adheres to the technical specification of the project. Conducts all required measurements to ensure quality delivery of the project. Gives instructions to the contractor and team as required for the completion and hand -over of the office space along with all installations.Duration of consultancy
The consultancy is for a period of two (2) months only.
Deliverables
Proposed milestones/schedule
This will be shared with the successful candidate.
Inspection Activities and Reports
Inspection Activity
Report(s)
Number of days
Daily Site visits
Weekly reports
12
Weekly snagging of Works at the Site
Snagging reports
5
Practical work completion inspections of the Site
weekly cost and valuation reports (โValuation Report(s)โ)
4
Work completion inspection of the Site
weekly progress reports
4
Final account (โFinal Accountโ) of design and fitout company
Valuation Report & Final Account for the design and fitout company
1
Final Inspection of the site
Close out report, to include as built drawings, (the โCloseout Reportโ)
1
Essential skills, knowledge, and experience
Masterโs degree in architecture, Building, Civil Engineering or Construction management. COREN certification is required. Minimum of ten (10) experience performing similar function as this. Relevant evidence of successful completion of similar assignments. Evidence of project management skills. Proven record of excellent management, leadership, decision-making and interpersonal skills Strong technical writing and oral presentation skills in English language. Proven ability to prepare high-quality technical reports on time.