Hardship Level (not applicable for home-based)D
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate TypeUNOPS IICA1
Target Start Date2023-07-01
Job Posting End DateJuly 8, 2023
Terms of Reference1. General Background
The Associate Information Management Officer (AIMO) will be based at the Shelter, Camp Coordination and Camp Management Sector (SCCCM) which was established in 2023 in Cox's Bazar to facilitate an effective, efficient, and coordinated humanitarian response related to Shelter, Site Management, Site Development and NFI assistance activities to the needs of Rohingya refugees and affected host communities in Cox's Bazar District. The incumbent will report to the Senior SCCCM Coordinator and lead information management unit (IM) and co-chair the emergency preparedness working group.
The IMO must be motivated, capable and agile, to keep pace with a dynamic, fast-paced operation with complex inter-agency coordination challenges and a multitude of humanitarian actors. In carrying out the role, the incumbent will need to develop and maintain effective working relationships with the ISCG Secretariat team and the partner IMOs.
a) Strengthen overall planning, monitoring, and evaluation of the sector-based response to the Rohingya refugee crisis.
b) Support the evidence-based approach to addressing key strategic issues
The IMO will be responsible for guiding the development of the IM products such as activity tracking sheets, camp profiles, 4Ws, regular funding updates in consultation with the SCCCM partners, the incumbent will also lead in developing surveys, rapid and needs assessments, process data and provide analysis on key issues as needed.
To play these roles effectively, the AIMO must be well versed in coordination, planning, monitoring, and evaluation and demonstrate prior experience in working humanitarian coordination structures in large operations. S/he must have prior experience in humanitarian coordination structures for large refugee or IDP operations.
Consequently, the incumbent of this position must have demonstrated experience in the following fields:
โข Information Management.
โข Data Management.
โข Data Analysis.
โข Indicators monitoring.
Timely and accurate information is integral to successful coordination of humanitarian action in a camp setting. Extensive knowledge in data/information management life cycle to collect, collate, analyse, disseminate, and act on data pertaining to the protection and welfare situation of Rohingya refugees is fundamental to an effective intervention. For information to support analysis for operational and strategic decision-making, shared standards and common approaches are required to facilitate delivery and monitoring of assistance within and across sectors, and to undertake gap analysis in determining priorities.
Until 2022, the Site Management and Site Development and Shelter NFI sectors were functioning separately. During the first half of 2023, a transitional action plan was implanted to support the merger of the sectors into the SCCCM Sector. The merger will lead to more effective camp coordination and advocacy with the Government in Coxโs Bazar, support the implementation of an integrated one-camp approach, especially in the areas of emergency preparedness and multi-hazard response, climate change adaptation and mitigation, macro settlement planning, and emergency shelter and NFI support. The merged SCCCM sector shall be co-led by UNHCR and International Organization for Migration (IOM).
The Sector will contribute to donor reporting, resource mobilization (including the development of the Joint Response Plan for the Rohingya Humanitarian Crisis (JRP)), information management and strategic communications to support the Rohingya response.
2. Purpose and Scope of Assignment
Coordinate general data and information management activities
โข Participate in the data and information management team and activities.
โข Contribute to the design and implement data strategies and systems.
โข Assist the team and others communicate the status, value, and importance of data.
โข Support the collection, storage, management and protection of data.
โข Support consolidation of data systems, including the interoperability of operational data and systems.
โข Take part in the relevant IM network (internal and external) on refugee protection related issues.
โข Support data security, data protection and responsible data-sharing.
โข Support the analysis of primary and secondary data for interpretation and evidence-informed decision making.
โข Support the monitoring of data and information management activities in offices for integrity, veracity, reliability and credibility and compliance with policies.
โข Support assessments and situational analysis process with analytical frameworks, data collection, and analysis (standards, methodologies).
โข Support planning process (standards, methodologies) with data and statistical analysis and quality assurance on Theories of Change and indicators.
โข Support monitoring by providing quality assurance to the monitoring methodologies, data collection and analyses.
โข Support the analysis of trends concerning changes at the outcome and impact levels.
โข Develop information management products such as indicators, templates, maps and dashboards.
โข Help ensure data is curated and stored in data registries and libraries in accordance with standards.
โข Undertake geospatial and statistical analysis.
โข Provide population movement tracking systems and other population data systems.
โข Support web-based data portals.
โข Support solutions for meeting โcommunication with communitiesโ information and data needs.
Sector Specific data and information management activities
โข Support ISCG in cross-Cluster information management and analysis at the strategic level; act as the SCCCM sector focal point for Information Management Working Group meetings
โข Ensure the dissemination and adaptation as necessary of information management tools that meet sector needs
โข Ensure linkages with all sector stakeholders, particularly national actors, for enhanced sectoral risk mapping and gap identification
โข Provide sector-specific maps and graphics on a regular basis that aid forward planning as well as impact analysis
โข Ensure application of appropriate information technology for maintenance of SCCCM sector partner lists recognizing limitations in connectivity
โข Promote the use of inter-operable technologies among SCCCM sector partners
โข Provide information outputs in the local language wherever feasible
โข Ensure adequate monitoring mechanisms are in place to review impact of the cluster and progress against implementation plans
โข Ensure sector partners provide timely, consistent and compatible data and information on needs assessment and programme monitoring for operational analysis and decision-making
โข Ensure adequate reporting and effective information sharing amongst all partners including Camp in Charge, other sector leads and ISCG.
โข Develop simple, user-friendly SCCCM sector reporting formats in consultation with the local authorities, SCCCM sector Coordinators, SCCCM Camp Management Organizations, camp service providers and other key stakeholders; these reporting formats should include provision for gender and age disaggregation of data and reporting on more vulnerable groups
โข Promote use of and training on the use of these reporting tools among SCCCM sector members, assistance providers and other stakeholders
โข Support and enforce data confidentiality guidelines adopted by the SCCCM sector to protect sensitive data
โข Perform other related duties as required.
3. Monitoring and Progress Controls
โข Implementation of a new data/information management system
โข Number of completed data collection and analysis
โข Number of data quality improvement initiative
โข Percentage increase in data accuracy or completeness
โข Timeliness of data updates and reporting
โข Number of completed of data migration or integration projects
โข Development and implementation of data governance policies or procedures
4. Qualifications and Experience
Essential
Experience with data sharing, data management and data analysis to support policy formulation and implementation.
Desirable
Knowledge of national and international statistical systems; knowledge of international protection, human rights and international humanitarian law; experience in data collection and analysis in field situations; knowledge of GIS and geospatial systems and techniques
a. Education
3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree.
Field(s) of Education
Social Science; Statistics; Information Management;
Physical Science; Economics; Data Science;
Geography; GIS; Engineering;
Demography; Computer Science; or other relevant field.
b. Work Experience
โข In depth experience with and knowledge of principles and current approaches to monitoring and evaluation in relief and development programs, using both quantitative and qualitative methods.
โข Understanding of data and information needs for program management and decision making.
โข Proven abilities in developing monitoring plans, data collection, information management, use of databases, and analysis and performance monitoring.
โข Experience in facilitating the capacity building efforts of diverse audiences with demonstrated ability to transfer knowledge to diverse audiences through training, mentoring and other formal and non-formal methods.
โข Experience in designing survey and research tools, organizing, and delivering training workshops, managing community mobilization and advocacy activities.
โข Excellent interpersonal, written, and verbal communication skills.
โข Strong analytical skills (qualitative and quantitative).
โข Excellent one to one and group communication /information presentation skills.
โข Excellent database, data management and data analysis skills, with experience using at least 2 software applications such as Microsoft Excel, Access, SPSS, STATA, Epi-data, Epi-Info including other MS Office (Word, Outlook, PowerPoint).
โข Knowledge and or experience in Coxโs Bazar is an added value.
Language Requirements
High level English language proficiency (speaking, reading, writing), basic knowledge of Burmese is desirable.
Functional Skills
DM-Data collection methodologies DM-Protection Data Management Systems
DM-Data Management DM-ArcGIS (Geographic SP-Topographic Surveying Information System)
DM-Database Design & Development DM-Cartographic Skills
MS-Data Collection Analysis SP-Design tools such as Global Positioning System (GPS)
DM-Metadata Creation & Management PR-Cluster Information Management Tools, Resources and Approaches
MS-Statistics Analysis PG-Needs Assessment and Response Analysis
DM-Open-Source Software & Data DM-Data governance, quality assurance and preservation
DM-Population census and econometrics DM-Data Interoperability
DM-Data science methodologies DM-Qualitative data analysis
DM-Development of and revision of data standards
IM Tools and Systems
Excel, R, SPSS, STATA, Phyton Power BI, Tableau,
Kobo Collect MySQL and /MS SQL server / MS Access
Activity Info Adobe Photoshop, Illustrator and In Design
ArcGIS Pro, ArcGIS Online, QGIS HTML, PHP, ASP, CSS
c. Key Competencies
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies
Empowering and Building Trust
Cross-Functional Competencies
Analytical Thinking
Innovation and Creativity
Technological Awareness
Application requirements :
Kindly submit your application together with your portfolio following the instructions below.
โข Determine the best format for your portfolio based on the nature of your work. It could be a website, a PDF document, a cloud storage link, or a physical copy, depending on the industry and your profession.
โข Select the most relevant and recent pieces of work that showcase your abilities and achievements. Tailor your portfolio to align with the requirements of the position you're applying for.
โข Structure your portfolio in a logical manner, making it easy for the HR team to navigate and understand your work. Consider categorizing your work by type, industry, or project.
โข Provide clear and concise descriptions or captions for each piece in your portfolio. Explain your role in the project, the objectives, and the outcomes achieved. This helps the HR team understand your contributions and the context of your work.
โข If you have an online presence related to your work, such as a personal website, a LinkedIn profile, or a GitHub repository, consider including links to these platforms in your portfolio. It can provide additional context and demonstrate your active involvement in your field.
โข Ensure that the file size of your portfolio is reasonable and can be easily opened or accessed by the HR team. Use common file formats such as PDF, JPEG, or PNG to ensure compatibility across different devices and systems. Please use cloud-based storage repository such as DropBox or google.
โข Be mindful of any sensitive or confidential information when sharing your portfolio. If necessary, remove or anonymize client names, proprietary data, or any content that may violate copyright or non-disclosure agreements.
โข Remember, your portfolio is an opportunity to showcase your skills and expertise. Make sure it accurately reflects your abilities and presents your work in a professional and visually appealing manner.
Standard Job Description
Required Languages
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Desired Languages
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Additional Qualifications
Skills
Education
Certifications
Work Experience
Other informationOnly Shortlisted candidates will be contacted for the Assessment Exercises for the recruitment of the position, which may include Written/Technical tests and/or Interviews, as applicable for recruitment of the position.This position doesn't require a functional clearance