OVERVIEW
Post Number : CPE 005
Grade : P-1 / P-2
Parent Sector : Division for Communications and Public Engagement (CPE)
Duty Station: Paris
Job Family: Public Information
Type of contract : Fixed Term
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 18-AUG-2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director for Communications and Public Engagement (CPE), and the direct supervision of the Senior Communication Officer (Lead, Strategic Planning Team and Crisis Cell),The incumbent coordinates the Divisionโs teams on technical, financial, and administrative matters, particularly in budget, procurement, risk management, and HR, to support the effective delivery of communication and public engagement initiatives in UNESCO.
Within this context, the incumbent will contribute to the elaboration of UNESCO's strategic objectives and assist in effective programme development and implementation, ensuring alignment with organizational goals and priorities.
S/he will in particular:
Long Description
1. Coordination and Planning
Assist with the overall management and planning of the CPE Division communication activities. Actively facilitate the collection of inputs and contributions from Sectors and Divisions across the Organization, and lead the preparation of briefings and internal coordination between the CPE Units to enhance the operational efficiency and prepare quality decision making. Provide support in organizing events, meetings and initiatives by facilitating communication and collaboration between Units (Press, Digital Content, Partnerships, Publications) to ensure cohesive operations. Monitor deadlines and follow up on scheduled activities, ensuring timely completion of inputs, tasks, and contributions. Coordinate the technical and administrative work, ensuring the efficient delivery of contracts and services in support of the teams' activities.Long Description
2. Administrative and Financial Support
Organize and facilitate the administrative work of the office, supervising junior administrative assistants, verifying that the work is done in accordance with corporate standards and within established deadlines; monitor work progress and cases of priority and concern to the Director. Provide management and administrative support for the Division's budget, procurement and other Division-wide contracts, including temporary staff, LTA, and Service Contracts. Assist in establishing and revising RP workplans and extrabudgetary funds, and monitor expenditures on both sources of funds, data input and file preparation related to the funding sources. Ensure full compliance of processes in liaison with relevant entities (e.g. ADM / BFM / PRO / OPS ). Provide support in human resources and budget coordination, as concerns Heads of relevant teams, in close coordination with the Bureau of Human Resources Management (HRM). Facilitate the flow of information and knowledge between Headquarters and Field Offices, promoting improved communication and knowledge sharing.Long Description
3. Monitoring and Evaluation
Bring together and coordinate information and data from all entities on corporate results and impact of communciation initiatives. Provide documentation and analysis on issues related to the monitoring and implementation of UNESCO's communication. Contribute to data analysis for decision-making and provide updated information about relevant trends, best practices, and innovations in communication to support the strategic planning. Support CPE Division in monitoring the impact of communication initiatives. Track and analyze the implementation of communication strategies, ensuring alignment with organizational goals. Provide strategic guidance and quality assurance for briefings, reports, and documents related to communication impact, optimizing resource allocation. Contribute to strategic and programming documents (C/4 and C/5), statutory reports, meeting minutes, and other analytical reports on issues related to UNESCO Field Network4. Internal Communications
As a unique focal point and key source of information among different CPE entities, the incumbent plays a major role in the circulation of information, and contributes to foster a common organizational culture, sharing common knowledge of activities led at CPE level at Headquarters and in the field.5. Content Management and Technical Support
Provide punctual technical assistance on the websites and social media channels, notably, by updating contents (texts, translations and illustrations) whenever needed.COMPETENCIES (Core / Managerial) Communication (C)Accountability (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)Professionalism (C)
- For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
Advanced university degree (Masterโs degree or equivalent) in the field of communication, public administration, international relations, languages or related fields. A first level university degree in combination with two years of qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
A minimum of two years of professional experience in the field of communication, of which preferably 1 year acquired at international level. Proven experience in planning, organizing and coordinating communication activities, project management, or administrative support.
Skills and Competencies
Strong organizational and multitasking abilities, with a proven capacity to manage competing priorities and meet tight deadlines.
Excellent analytical and problem-solving skills, with attention to detail in managing administrative and coordination processes.
Skilled in collecting, synthesizing, and presenting information clearly and concisely.
Able to work independently and prioritize tasks in alignment with organizational goals.
Team-oriented and culturally sensitive, with strong interpersonal and communication skills for effective collaboration across diverse teams.
Proficient in standard office software (e.g., MS Office, Outlook, Excel) and digital collaboration tools.
Languages
Excellent knowledge of either English or French (both written and spoken), and a good working knowledge of the other.DESIRABLE QUALIFICATIONS
Work Experience
Experience in budget management, procurement, and administrative processes is an asset. Work experience in similar functions within the United Nations system or an international organization/institution.
Skills and Competencies
Knowledge and experience of Content Management Systems (CMS) (Drupal).
Languages
Knowledge of other official UNESCO languages (Arabic, Chinese, Russian or Spanish).BENEFITS AND ENTITLEMENTS
UNESCOโs salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 68, 555.82 US $.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Please note that UNESCO is a non-smoking Organization.